Aberdeen Schools

Helping you stay informed about our district.

Aberdeen School District No. 5 -- August 23, 2019

School starts on Wednesday, August 28.

Have questions about school supplies? In the Aberdeen School District, all required school and classroom supplies are furnished by the district. Our students need a backpack, sturdy shoes for P.E., and a coat.
Big picture

Skills Center to be featured on KXRO

Our career and technical education director, Lynn Green, will be the featured guest on KXRO Radio (1320 AM) at 9 a.m. Monday, August 26. Tune in to learn about the training opportunities available to high school students that can lead to jobs right out of high school, college credit or industry certification:
  • Electrical Engineering,
  • Automotive Technology,
  • Professional Medical Careers (CNA training),
  • Medical Assisting,
  • Cosmetology, and
  • Criminal Justice.

High School students from throughout the region can access the Skills Center as part of their public education. Registration is taking place now. Contact Lynn Green at the Twin Harbors Branch of the Skills Center, (360) 538-2038 or 2039.
See the article and post from KXRO about our Skills Center

Also In This issue:

  • Funding Overview for a new Stevens Elementary School
  • Miller Construction Update
  • Summary of the August 6 School Board Meeting
  • Upcoming Events

Aberdeen vs. Hoquiam

In what has become an annual tradition, the rivalry video featuring the superintendents of Aberdeen and Hoquiam is now up on YouTube.

Superintendent Henderson extends her appreciation to the Grays Harbor Historical Seaport and the crew of the Lady Washington in Aberdeen, and the Brusco Tug and Barge's crew on the Wynema Spirit from Hoquiam for graciously donating their time, talents and support to our school districts. Plus, thanks to the motley Aberdeen volunteer pirate crew!

Aberdeen Vs. Hoquiam Football Game 2019

Breakfast for All Students

Our district is committed to increasing participation at breakfast and offering all students the option of starting their day with the fuel they need to be ready to learn.

Beginning this year, every student will be offered breakfast when they arrive. Students are not required to select a breakfast, but the District is required to make it available.

In order to maintain eligibility for the National School Lunch and School Breakfast programs, and to help our students qualify for other programs that use Free and Reduced Lunch information, families should complete the Free & Reduced Meal forms.

Visit the Food Service page on the website for more information about these programs.

Attention Kindergarten Families: Please register ASAP

Parents and guardians in the Aberdeen School District are urged to register their students as soon as possible -- especially for kindergarten. The district wants to ensure we are ready for all students.

Every year, hundreds of parents register their students right before the start of the new school year. Assigning students throughout the district to achieve lower K-3 class sizes, with an overall district-wide average of 17, is a complicated puzzle and the district wants to ensure that teachers and resources are allocated where needed.

If you have a kindergartner who is not yet registered, please contact your neighborhood school today to help us ensure that your first choice for school can be accommodated.

Miller 6th Grade Modular Construction Update

Big picture

Our maintenance manager, Mike Pauley, reports that we continue to stay on schedule for completion in October. Watch for the post and beams the beginning of next week. The modular building will be shipped to the Grays Harbor Historical Seaport to be stored until after the first week of September when it will be set into place at Miller. Site grading and filling is progressing, and the City of Aberdeen installed the water meter this week, as well. The photo above is from Friday, August 23.

The District posts weekly updates about the project on the website. For more pictures, visit the Miller Construction Page.

Big picture

Access the full agenda for August 20, 2019

President Sandra Bielski convened the regular meeting of the Aberdeen School District Board of Directors at 5 p.m. Tuesday, August 20, 2019, in the Community Room at Aberdeen High School. Directors present were Jennifer Durney, Bill Dyer, Erin Farrer and Jeff Nelson, along with Superintendent Alicia Henderson and 32 patrons and staff.

The meeting began with the Flag salute.

Public Hearing on the Budget

President Bielski opened the hearing on the 2019-2020 budget. Executive Director of Business and Operations Elyssa Louderback presented an overview. She commented that the Board conducted workshops on the budget, it has been posted and available for several weeks both online and at the District Office, has been reviewed and approved for compliance by the Office of Superintendent of Public Instruction and the ESD 113, and advertised for two consecutive weeks in The Daily World. She noted the required MSOC disclosure is included and it states that the district’s materials, supplies and operational costs will be about $1 million more than what is funded by the state and those costs will be made up with local and federal funds. Ms. Louderback noted that after rounding to whole dollars for reporting in the state system, the proposed budget has changed by $19 since it was last reviewed by the Board of Directors on July 30.

President Bielski opened the hearing to comments from the public. There was no public comment and the hearing was closed.
See more documents related to the Budget

Minutes, Bills, Trips & Gifts

The Board approved the Consent Agenda, which included:

  • The minutes from the regular meeting on August 6, 2019;
  • Payroll vouchers totaling $3,687,045.98
  • General Fund vouchers totaling $894,411.78; ASB Fund vouchers totaling $19,399.51, and Capital Projects Fund vouchers totaling $350,266.04, and
  • A trip request from the WWET Club at Miller Junior High School to travel to Portland, Ore., to experience the city on December 7.

Comments from the Audience

There was no public comment.

Funding overview for a new Stevens Elementary School

Big picture

The Board heard a presentation from Mark Prussing of the ESD 112 Construction Services Group regarding the timeline and options for placing a bond for a new Stevens Elementary School before voters in February 2020. His presentation included an overview of the district’s bonding capacity, current indebtedness and levy forecast.

Mr. Prussing stressed that all numbers at this point are preliminary and will be fine-tuned should the School Board elect to proceed.

  • The district’s bond capacity is currently $51 million, and about $45 million will likely be needed for a new elementary school.
  • The bonds for Aberdeen High School will be paid off in 2023 and the debt can be structured so that the bulk of payments for the new Stevens School begin after the high school debt is paid.
  • The state is likely to contribute about $5.5 million to help defray costs.
  • The federal government has awarded the district about $3 million to include “vertical evacuation” in the design in the event of a tsunami. It would protect both Stevens and Miller students.
  • The deadline to file a bond resolution to be on the February ballot is December 1, which means a Board decision on whether to proceed should occur in October.

Superintendent's Report

Miller Update: Superintendent Henderson reported that the Miller Modular project continues to be on time for completion in October. Weekly updates with photos are posted on the web site. A transition team has been meeting weekly to prepare for the sixth graders to be on campus. In addition, a handout has been prepared to share information with parents.

Legislative Update: Superintendent Henderson reported that she is taking a lead role to convene a group of superintendents from Grays Harbor and Pacific counties to advocate for our area schools in the Legislature. She said inequities in the new state funding model have made it clear that the voice of the Harbor is not currently heard in Olympia. Area superintendents want to look strategically at what is needed to level the playing field and make sure lawmakers have the information they need to serve our schools.

Back to School: Superintendent Henderson shared the schedule for the two days of professional development that staff will attend on August 26-27. The all-staff Welcome Back assembly is scheduled for 8:15 a.m. on Tuesday, Aug. 27. The first day of school is Wednesday, August 28.

Superintendent Henderson also shared an updated meeting schedule to show when Board meetings will take place at schools during the 2019-2020 school year.

Find the Board's 2019-2020 meeting schedule

Additional business before the Board:

Fiscal Status Report:

Executive Director of Business and Operations Elyssa Louderback provided the Fiscal Status Report for July. With 91.67 percent of the fiscal year elapsed, the district is at 88.98 percent of budgeted revenue and 91.02 percent of expenditures.

In addition, she provided final enrollment numbers for 2018-2019. The actual full-time enrollment for 2018-2019 was 60.54 fte more than the 3,290 budget. Of that, 43.24 fte were K-12 students and 17.3 fte were Running Start or Gravity students where the funds are passed through to other programs.

Adoption of the 2019-2020 Budget

Following a presentation by Executive Director of Business and Operations Elyssa Louderback the Board approved Resolution 2019-11 Adopting the 2019-2020 Budget. Appropriations are set as follows:

  • General Fund $53,150,880
  • Capital Projects Fund 1,015,087
  • Transportation Fund 300,000
  • Debt Service Fund 2,948,583
  • ASB Fund 458,485

The budget included an itemization of grants, which the board had requested. An ending fund balance of 5.03 percent is projected, as directed by the Board.

Dairy Bid

The Board awarded the 2019-2020 Dairy Contract to Dairy Fresh Farms at an estimated bid amount of $103,974.17.

Fuel Bid

The Board awarded the 2019-2020 Fuel Contract to Masco Petroleum at an estimated cost of $88,794.

Use of School Facilities

The Board reviewed changes to the fee schedule and Policy 4260 – Use of School Facilities. Superintendent Henderson said the proposed update clarifies definitions, and that rates for local non-profit and youth groups are set to recover the district’s actual costs. Rates for the use of Stewart Field also include contributions to the fund for eventual replacement of the artificial turf. She praised Doris Daly from the Business Office for her research and noted that the process included meetings with the user groups. The policy will come back to the board for a second reading and proposed adoption on September 3.

Athletic Co-ops

The Board approved two cooperative athletic agreements. One allows a Hoquiam swimmer to participate with the AHS boys’ swim team and the other allows a Montesano athlete to participate with the AHS boys’ tennis team.

Personnel Matters

The Board approved the Personnel Report.

Next Meeting

The next regular meeting is set for Tuesday, September 3, 2019, in the Community Room at Aberdeen High School.

Big picture

Open Houses

Monday, August 26

  • Central Park Elementary School, 601 School Road -- 6 p.m.
  • Stevens Elementary School, 301 South Farragut -- 6 p.m.
  • Miller Junior High School Family Night, 100 E. Lindstrom St. -- 5:30 p.m.
Tuesday, August 27.
  • A.J. West Elementary School, 1801 Bay Avenue -- 6 p.m.
  • McDermoth Elementary School, 409 North K Street -- 6 p.m.

Wednesday, September 4

  • Robert Gray Elementary School, 1516 North B St. -- 6 p.m.

Additional Upcoming Events

Monday, September 2

  • Labor Day Holiday / No School

Tuesday, September 3

  • First Day of Preschool
  • School Board 5 p.m.