SHMS Family Newsletter
February 26, 2023
Greetings Stuart-Hobson community,
I hope everyone is having a rejuvenating winter break!
Thank you to everyone who filled out our budget survey shared previously. Your feedback has helped me and the LSAT members while working through our fiscal year budget build in the last week and a half. We will wrap that work up in the coming week and will have details to share publicly at an upcoming LSAT meeting.
Please remember to participate in the DCPS Test-to-Return program today and upload your test results prior to 8:00 PM tonight to ensure a smooth entry to school for everyone tomorrow.
Please enjoy the last day of break and I look forward to seeing everyone tomorrow to kickoff Black History Month Spirit Week. Here's to a great week of activities and reconnecting!
Upcoming Dates: February 27 - March 3
- A great instructional day!
- A great instructional day!
- A great instructional day!
- Book Buddies program at Peabody ES
- Black History Month celebration, 2:15-3:30 PM (Pep Assembly schedule)
March 7, LSAT Meeting, 6:30-7:30 PM
March 9, Parent-Teacher Conferences (No school for students)
March 10, Professional Development Day (No school for students)
All students must complete a participation packet every school year. Additionally, the medical forms must be completed within the prior 365 days. We encourage you to have your healthcare provider complete these forms before the school year and attach them to your participation packet.
Click on the link below to submit the athletic forms online.
Boys' Cross-Country: DCIAA 2nd Place
Girls Soccer: Advanced to the DCIAA Semi-Finals
Volleyball: Advanced to the DCIAA Semi-Finals
Archery: Advanced to the DCIAA Semi-Finals
Girls Basketball: Advanced to the DCIAA Semi-Finals
Boys Basketball: Advanced to the DCIAA Semi-Finals
Tuesday: HD Cooke vs. J.O Wilson @ Stuart-Hobson 4:00pm (Game)
Monday: 3:30pm - 5:00pm (Practice)
Tuesday: 3:30pm - 5:00pm (Practice)
Wednesday: 3:30pm - 5:00pm (Practice)
Thursday: 3:30pm - 5:00pm (Practice)
Head Coach: Sheritha Dixon
Tuesday: 3:30pm - 5:00pm (Practice)
Thursday: 3:30pm - 5:00pm (Practice)
Friday: DCIAA Meet #3 @ HD Woodson Aquatic Center 5:00pm (Meet)
Head Coach: Stanley Stancil
Monday: 4:00pm - 6:00pm (Strength & Conditioning)
Wednesday: 4:00pm - 6:00pm (Strength & Conditioning)
Head Coach: Stanley Stancil
Monday: 3:30pm - 5:00pm (Try-Outs)
Tuesday: 3:30pm - 5:00pm (Try-Outs)
Wednesday: 3:30pm - 5:00pm (Try-Outs)
Thursday: 3:30pm - 5:00pm (Try-Outs)
Head Coach: William Harrison
Outdoor Track & Field
Wednesday: 3:45pm - 5:00pm (Practice)
Head Coach: Taurus McGhee
Head Coach: Mark Smith
Athletic Coaches Vacancies
Head Boys Soccer Coach
Head Softball Coach
Candidates interested in coaching or volunteering. Send your resume to Richard.Strong@k12.dc.gov
Shout Outs and Celebrations
Shout outs will resume next week!
New Information and Important Updates
Survey: Strengthening School Behavioral Health - Due March 31st
Throughout February and March, schools are being asked to administer brief online surveys of DCPS students and families about their perceptions of school behavioral health services.
We appreciate the perspectives of families and students in helping all schools better understand the experiences of students, families, and school staff when it comes to behavioral health.
We ask that families and students complete the survey (directions below) by March 31st. Families can take it on their own time and students will take the survey during advisory in school.
Take the School Strengthening Survey: survey will take 10 minutes in support of our learning community!
- Student survey (students can choose English, Spanish, or Amharic): STUDENT SURVEY
- Parent survey (parents can choose English, Spanish, or Amharic): FAMILY SURVEY
Thanks in advance for finding 10 minutes to help us gather some actionable data regarding our supports for families, students and staff alike! Below is additional information including QR codes to family and student surveys!
PARCC Readiness: Reading Plus and Zearn Completion
Zearn Completion Rates (% of students completing 3+ lessons per week, last 4 weeks):
6th Grade: 21%
7th Grade: 18%
8th Grade: 22%
Reading Plus Completion Rates (% of lessons completed, last 4 weeks):
6th Grade: 27%
7th Grade: 12%
8th Grade: 25%
Research shows that students who complete at least four (4) Reading Plus lessons at 80%+ mastery and three (3) Zearn lessons are very likely to demonstrate more growth on benchmark assessments. Students who regularly meet/exceed these thresholds are likely to grow more on iReady and Reading Inventory (RI) by the end of the year. Further, performance on these assessments is likely to improve growth and performance on PARCC.
Math and literacy teachers will find different ways to build in time for students to complete Reading Plus and Zearn lessons and we encourage families to push their students to find time to complete the following on a weekly basis:
1. Students should complete at least four (4) Reading Plus lessons per week and aim for 80% or better on post-reading assessments.
2. Students should complete at least three (3) Zearn lessons per week.
Zearn and Reading Plus, which are both available on Clever, adjust the challenge level to student abilities so are one of the best ways that we can individualize challenges and supports for students. Please contact your student's Math or ELA teacher if you would like recommendations about other challenges and practice they could take on to accelerate their performance in math and literacy.
February Drills: Evacuation & Shelter-In-Place
Each DCPS school conducts one fire (evacuation) and one alternate emergency drill during the first three weeks of each month. The Alternate Drill for February is Shelter-In-Place. Shelter-in-Place (For use to protect building occupants from potential dangers in the building or outside, i.e., gas or chemical release.)
If anyone has questions about preparedness or emergency procedures they may contact Mr. Howard, email@example.com
Previous Announcements & Resources
**The information below is new or an updated version of something announced previously! **
Student Clubs & Extra-Curriculars
Reminder: GW Math Tutoring: Spring Semester
We have limited spaces available for our GW Math Tutoring Program this Spring. Students who participate will attend tutoring twice per week from 3:30-4:30pm and work on math skills to prepare for PARCC and other grade level tests. We have spaces available on the following sessions:
Students who attend GW tutoring are expected to attend both days each week, and must be able to attend 90% or more of the sessions in in order to successfully complete the program. Tutoring will last from the end of January until the end of May.
Please email our math department head Ms. Rosera directly at Bethany.Rosera@k12.dc.gov if you are interested in signing up for tutoring.
Black History Month at SHMS
Stuart-Hobson MS is celebrating Black History month with a variety of class and extracurricular activities. Students are invited to perform and parents are invited to attend our Black History Month program on Friday, March 3rd at 2:15pm. If you would like to learn more about Black History Month at SHMS, please contact AP Turner.
Any student who did not have an opportunity to sign up for the SHMS Spelling Bee in advisory class this week may do so by completing this form: https://tinyurl.com/SHMSBEE2023
The deadline to sign up is midnight on January 16, 2023!
More information will come to families of students who sign up early next week. Please reach out to firstname.lastname@example.org with any questions.
Families! Please share this information with your scholar:
Do you consider yourself to be a pretty good speller? Do you love competition? Do you enjoy spelling in front of a crowd? Not sure, but want to give it a try anyway? SHMS needs you! Sign up to participate in our schoolwide spelling bee!
The first round of our schoolwide bee will happen online during the week of 1/17. It will be multiple choice test that interested students take on their devices in the library. Students will listen to a word and select the correct spelling. Students who are interested will get more information when they sign up on the form at this website during advisory next week. (If they are too excited to wait for advisory to sign up, they can fill out the form now!)
National History Day Information Session Recording
Thank you again to the SHMS Social Studies team for hosting an NHD Information Session for families recently. You can find a recording of that event here. Please reach out to your student's Social Studies teacher or the department chair, Mr. Frail (email@example.com) with any questions or requests for support.
Space Camp Registration
Thank you to everyone who came out to the Space Camp interest meeting last week! If you missed it or would like to see the slides, you can find all the information in the slide deck by clicking here or you can view the whole presentation by clicking here.
Any family that is interested in registering for Space Camp can sign up via this link, or reach out to Ms. Rosera at Bethany.Rosera@k12.dc.gov for more information. Financial assistance is available on a limited basis, and registrations will be accepted until the trip is full.
Note: If you would like a version of the video with closed captions/transcript, for whatever reason the downloaded video would not save them but please reach out to Ms. Rosera and she will send the "Stream" version directly.
National Junior Honor Society (NJHS) Updates
Current NJHS students were invited to meet during their designated lunch periods on December 1, 2022 to discuss upcoming membership season, service projects, etc.
We are excited to kick-off the SY 22-23 recruitment period. Students who have earned a 3.75 GPA or better in all core courses for Term 1 are invited to attend an information session on Tuesday, December 6, 2022 during their designated lunch periods. During this meeting students will view a presentation outlining the requirements for membership. Each student will be allowed 48 business hours to discuss this information with parents and either accept or decline the invitation for membership.
7th grade students who decline the invitation will be eligible to receive an invitation next school year.
8th grade students who decline the invitation are encouraged to seek out the National Honor Society at the high school of their choice.
We look forward to working with your scholar this school year.
D’Ambra Taylor (firstname.lastname@example.org)
Tomicula Williams-Leary (email@example.com)
Co-Sponsors, SHMS NJHS
REMINDER: Space Camp Returns!
It brings us great pride to announce that one of our school’s signature programs will be returning. Because of the hiatus that the pandemic put on this tradition, we are collaborating with the PTA to offer students in all grade levels the opportunity to participate in Space Camp in Huntsville, Alabama in 2023. Typically, we take our incoming 6th grade class, but we want to accommodate students who missed this great opportunity during the past two years. Below is some information for interested families so you can begin planning for your students participation:
Space Camp Dates:
- April 10 to 12, 2023 6th Grade
- May 22 to 24, 2023; 7th and 8th Grades
How can I participate?
- All grade levels are invited for this year’s Space Camp Trip
- The 6th grade trip has a capacity of 90 students
- The 7th and 8th grade trip has a capacity of 90 students (45 per grade level)
- Chaperones: Please reach out to Ms. Lovelock or Mr. Howard if you are interested in chaperoning this trip. All chaperones, must be DCPS employees and/or have passed the clearance process for school-based volunteers
Criteria for Attending Space Camp:
- Students shall not have accrued 9 or more unexcused absences from start of school until November 2022
- Students shall have not received 4 or more behavioral referrals
- Students shall meet general criteria for field trip eligibility
Space Camp Payment Schedule and Process:
- Payments must be made as money orders, payable to "Stuart-Hobson Middle School"
- Families will receive a receipt after each payment.
- Funding will go towards transportation, food, and admission to Space Camp
- Our goal is to fundraise as much as possible to help offset costs for trip participants
- Payments can be received by Ms. Lovelock before school from 8:30 am to 9:30 am and evenings 3:30 pm to 4:30 pm Monday through Thursday
1st Payment of $250 due Nov. 14th
2nd payment of 250 due Dec. 2nd
3rd and final payment $205 Jan 6th
Spots will be reserved on a first paid basis and failure to meet subsequent payment deadlines may result in the loss of a student's spot on the trip roster.
- 8 scholarships will be available for both trips
- 4 scholarships for 6th grade
- 4 scholarships for 7th and 8th grade (2 per grade level)
- Scholarships are available to families that demonstrate an economic hardship/need and whose student qualifies otherwise
Craft and Chat Club Returns!
Join us to craft (or just doodle!), chat, and have community with each other! Crafts provided!
When: Wednesdays 3:30-4:30pm
Where: Office #117
Why: To have fun, relax, and craft!
Who: YOU! ALL students are welcome!
Questions? See Ms. Harrington (firstname.lastname@example.org, office #221)
Extracurricular & Athletics Attendance
As the weather has cooled off, we want to remind everyone that students are not allowed inside the school building after 3:30 PM unless they are participating in supervised, school-approved activity. If students do not have practice until later in the afternoon they should not wait in the building unsupervised for practice to begin, instead, they should leave at dismissal and return for their practice. Activity sponsors are responsible for student supervision anytime students are on campus or in the building after-school and in the evenings.
Additionally, please remember that because of space and supervision constraints, students may only attend athletic events as spectators if they are accompanied by a parent or guardian who will be responsible for them while they attend the event.
Unless in use for athletic events, students and families should plan for after-school entry and pick-up to occur at the main entrance at 410 E Street NE.
Thank you all for working with us to maintain a safe school community and after-school programming.
Stuart Hobson Debate Team Tournament Schedule 2022-2023
Tournaments start at 8:30 am and end (roughly) by 5:30 pm
Breakfast and lunch are provided
Participants are responsible for transportation to and from host sites. Should a last-minute change in location occur, every effort will be made to spread the information.
Questions? Contact Mr. Plaisted, email@example.com
Policies & Daily Operations
Lost & Found
Any items lost and found after February 17th will be placed in the Lost & Found in the main lobby throughout Term 3.
If your student is missing anything, or you recognize any clothing in the recent photos below, please stop by or encourage your student to check the lost and found and retrieve their belongings.
REMINDER: End of Term Reminders
We hope that all students finish the term strong and pass all of their classes with high levels of success. As the term wraps up we want to remind everyone of some key policies and deadlines.
January 24: This is the last instructional day of the term for students.
January 25: This is the last day of the term and all work must be turned in by 11:59:59 PM to count towards current term marks.
January 25-February 1: Teachers will grade all work and finalize student marks in Aspen.
February 3-10: Report cards will be prepared and mailed home. They will also become visible in Aspen during this time period.
"WS" Marks - Any assignment with a grade of "WS" (Waiting for Submission) has not yet been turned in and graded. Students have through the end of the term to hand in any late or missing work and the highest grade that late assignments will receive is a "B".
Aspen - Aspen is the official record of student academic performance. While other platforms (Canvas, Reading Plus, Zearn, etc.) may include information about student performance and growth, Aspen houses their attendance, lists of assignments, and grades. Please remember that teachers have up 10 days from when an assignment is turned in until a grade must be posted for that assignment in Aspen.
Grade Appeals - Families and students may appeal student marks AFTER receiving their student's report card. If you believe that a term/final mark was is inaccurate because of a miscalculation or unfairly calculated you can appeal to a counselor or administrator within two weeks of receiving the report card.
School Mental Health Supports
Field Trip Eligibility
- Passing ALL classes
- In-seat Attendance (ISA) is 90%+
- Fewer than 5 tardies (late arrival) to class per month
- Zero Tier 3-5 behavior infractions
- Fewer than 3 behavior referrals in term (or previous month)
- Mandatory testing (e.g. iReady, RI, etc.) complete
Administrators and teacher teams will review student eligibility prior to any scheduled trips. Please reach out to a grade-level administrator or field trip organizer with any questions about your student's participation or eligibility.
DCPS Impact Aid Survey Opens November 1st
This SY22-23 Impact Aid Survey is available starting November 1, 2022. Each year, DCPS asks all families to complete the Impact Aid survey to generate additional federal funds for DCPS. This year, the surveys will be fully electronic using the Seamless platform. All eligible applications received by December 22 will be submitted as part of the initial application due on January 31, 2023. Using the surveys linked below, all DCPS families should complete one survey per child, not household, in their preferred language. While December 22 is our initial deadline, families will have until April 30, 2023 to complete the survey. All additional eligible surveys will be included in our application amendment due June 30, 2023. Please refer to this FAQ document for additional guidance.
If you have questions, please contact us at DCPSImpactAid@k12.dc.gov.
Student Device Updates
Lost/Stolen DCPS Technology
If your student's DCPS laptop is lost or stolen, email Ms. Tomlinson at firstname.lastname@example.org immediately. Notification of lost or stolen technology must be provided to the school in writing. Phone calls or a conversation with a teacher or other staff member does not count as official notification of a lost or stolen item.
For stolen devices, you must file a police report and send a copy to email@example.com. After the police report is received, DCPS will activate location tracking on the stolen device.
For lost devices, there is a waiting period before the school issue a replacement. Starting from the date the school receives written notification that a device is missing, the waiting period is 10 business days for a replacement laptop and 5 business days for a replacement charger or keyboard. During the waiting period, the student must diligently search the school each day, including in classrooms and common spaces like the gym and cafeteria. Most missing laptops turn up after a proper search. If the missing items have not been located after the waiting period, the student's parent or guardian must out to Ms. Tomlinson to schedule an appointment to sign the paperwork for a replacement.
Most accidental damage is covered under warranty. If a student's laptop is damaged, they should see Ms. Tomlinson in the library during first period or after school.
Technology Support at School
Ms. Tomlinson is available for technology support during first period (9:00 am - 10:10 am) and after school from 3:30 - 3:45 pm. Students must obtain a pass from their teacher in order to visit the library for tech support.
Technology Support at Home
Students and parents may call the DCPS Help Desk at 202-442-5715 for assistance outside school hours.
SY 2022-23 Uniform & Dress Code Policy
School uniforms are required while on school property, field trips (before or after school day hours), while attending After School All Stars and school-approved activities after 3:30 PM, unless athletic, dance or other specific apparel is required by the coach/leader.
o Long or short-sleeved solid red polo shirt/t-shirt. SHMS logo optional. Any non-SHMS logo on uniform shirts or sweatshirts must be the size of a $1 bill (1 dollar) or smaller
o Plain black cotton sweatshirts (front zip or pullover) and knit vests. No hoods.
o Khaki pants, skirts/shorts, worn at waist level.
o Comfortable closed-toed shoes or sneakers covering the entire foot. No sandals, slippers, or Crocs.
o Tops like crewneck t-shirts, sweaters, and sweatshirts (no hoods) that show school pride (e.g. SHMS or CHCS logos).
While students may wear some of the following to and from school, they are expected to avoid wearing all of the following during the school day, on trips, and in after-school activities:
• Hoods over student's heads while inside school,
• Outerwear like jackets, fleeces, parkas, windbreakers, etc.,
• Metal studs on headbands and other accessories
• Khaki-colored leggings/ tights (worn in place of Khaki pants).
• Small purses or fanny packs
An SHMS logo is NOT required for any uniform attire. School uniforms may be purchased via Lands End, Target, Old Navy and other retailers. More information regarding our school uniform policy will be shared via our school handbook.
Uniform Non-Compliance PolicyStudents should comply with the uniform policy daily. Uniform policy violations can be documented in Live School. Some uniform deficiencies can be remedied by the support team but the loss of instructional time should be avoided when supporting students in complying with the policy. If for some reason a student is out of compliance in your classroom you may reach out to a grade-level administrator or dean for support or remedy. Patterns of infractions should be handled like other Tier 1 and 2 infractions outlined above in the “Disciplinary Policy” section.
Reminder: Uniform & Personal Belongings Policies
Teachers, staff, and administrators will be monitoring adherence to the following policies as students return from the Winter Recess:
1. Crewneck / V-Neck sweaters and sweatshirts: Students may wear crewneck / V-neck sweaters or sweatshirts that are solid RED, BLACK, or WHITE. Sweaters and sweatshirts in those colors with a logo smaller than a dollar bill are also acceptable.
2. School gear: Students may wear sweaters, sweatshirts, t-shirts (long / short sleeved), and polos that display the school logo. The dollar-bill size logo is waived for clothing showing school / Cluster pride.
3. Not Allowed: There is no change to the policy on other colors, outerwear, or hoodies. Outerwear, hoodies, and shirts that are not red/black/white are NOT ALLOWED to be worn during the school day.
4. Lockers: Students are expected to visit their lockers four times a day - before school, before lunch, after lunch, and at the dismissal bell. Outerwear (may be retrieved for outdoor recess before lunch and returned after lunch) and backpacks should remain in lockers throughout the day.
Failure to adhere to the above policies will result in redirections, student conferences, parent conferences, and the temporary confiscation of belongings that are out of compliance with the policy.
Aspen Family Portal Access
Aspen Family Portal
Returning families should be able to access their account using their username and password from last school year. New families will receive an email from Aspen Family Portal when their family portal account is available to use.
The Portal allows you to keep up with progress in school - including grades, assignments, attendance, and more. The goal of DCPS' new digital portal is to create an open line of communication between home and school.
To Access the Portal:
1. Visit https://aspen.dcps.dc.gov
2. Make sure pop-up blocking is disabled for your browser
3. Your user name will be provided via email
4. Your temporary password will be provided via email
NOTE: Both user name and password are case sensitive
5. Click Log On to access the system. You will be prompted to fill out some information to change your password so that in the future you can click "I forgot my password" to receive a new password.
How to Navigate the Portal:
This flyer gives you the Parent Portal basics:
We strongly recommend that families using iOS devices also download the "Grade Corner" app, which allows you to login to Aspen and monitor your student's grades and attendance in a streamlined app. The app was actually developed by an SHMS parent a few years ago.
Additionally, we will discuss student schedules during the family information sessions on Tuesday and Wednesday and hope you can join us for one of those virtual meetings!
Supports for Students & Families
LGBTQ+ Resources & Supports
DCPS is an inclusive school community and makes every effort to support all students. Below and attached are resources for LGBTQ+ youth, their families, and allies. We are grateful that Mr. Thrift is our liaison for this work at SHMS. Our Panther Pride club has resumed their meetings and you should expect more information in upcoming newsletters.
Please feel free to reach out to Mr. Thrift (contact information below) to support a student in building a relationship with this support network.
Office Hours: Mondays – 3:30 PM – 4:30 PM
Schedule a Conference with Mr. Thrift @ https://calendly.com/john-thrift2/30min
Mental Health Supports
Molly Smith, Social Worker, firstname.lastname@example.org
Jessica Thompkins, Social Worker, email@example.com
Kimberly Harrington, DBH Social Worker, firstname.lastname@example.org
Montrice Williams, CIS Social Worker, email@example.com
Jessica Schimmerling, Guidance Counselor, firstname.lastname@example.org
Tomicula Willams, Guidance Counselor, email@example.com
Kristin Dezen, firstname.lastname@example.org