School Nutrition Newsletter
July 27, 2022
Tip of the Week
As schools return to free, reduced, and paid meal statuses, make sure the local meal charging policy is up to date and don't forget to train cashiers in how to handle meal account debt.
Annual Financial Report (AFR)
The school year 2021-2022 AFR is currently undergoing an update.
- The AFR is expected to be available in CNPweb early August.
- Several webinars are planned to go over the new features and answer any questions.
- Please watch the weekly newsletters for dates and registration information.
Questions? Contact SCNFinance@doe.in.gov.
- These rates are adjusted to include additional funding supported in the Keep Kids Fed Act (KKFA).
- The rate for menu certification has increased from .07 cents to .08 cents.
- Please review the updated rates on the Reimbursement Rates webpage.
Adult meal pricing guidance is being updated to reflect these rates and will be posted on the Financial Management webpage under Pricing Guidance when complete.
Now Available! Spanish Nondiscrimination Statement
- The Spanish Nondiscrimination Statement translation is now available here.
- The Spanish Free and Reduced Application for Meals and all notification paperwork have been updated with the Spanish nondiscrimination statement and can be found here.
- Check back soon for additional languages. All translations will be posted on the USDA webpage here.
Pandemic EBT (P-EBT) Support Guidance
Food Service Directors, please communicate the following to others in your corporation.
FSSA’s Division of Family Resources issued summer 2022 P-EBT on Monday, July 18, to provide payments to families with children who receive free and reduced lunch at school. All free and reduced lunch eligible students reported as enrolled on Saturday, May 1, through the end of the school year, excluding those reported as transferring out of state, were included in the benefit transmission. At CEP schools, all students were eligible and included. Rosters were pulled utilizing Data Exchange enrollment and free/reduced lunch program submissions. If a family had a previous P-EBT card from January 2021 or later, the benefits were loaded onto an existing card. If a student has never received P-EBT benefits, a new card was mailed to the family and may arrive as late as this week.
If families reach out with concerns about benefits, schools should first verify whether benefits were issued using the report available in the P-EBT Portal. A roster of students receiving benefits is available in the P-EBT Portal accessed through DOE Link. In the P-EBT Portal, select "Data Export" and then select an export for the respective school by clicking "Export 2022 Summer P-EBT Summary." Summer benefit status will be indicated on the report. If a family indicates they have not received benefits, but the report indicates benefits were issued, families should verify if they have an existing card. If a family cannot locate the existing card, they should be directed to the FSSA P-EBT website to order a replacement card. If a family has not received a P-EBT card previously and did not receive a card in the mail, please wait until Monday, August 1, for the card to arrive before ordering a replacement card.
For support and questions regarding the P-EBT program and program policy, inquiries should be entered using the “Ask a Question” feature in the P-EBT portal. For support and questions regarding data reporting, please enter a ticket here.
Direct Certification (DC) Now Open
The DC portion of CNPweb is now available.
How to access? CNPweb users designated as SNP Sponsor Admin or SNP Sponsor + DC can view the Direct Certification tab located in the top ribbon of CNPweb.
DC Frequently Asked Questions- Find answers to common questions and see updates about currently known issues.
DC User Guide (complete guide)
How to Download Direct Certification Matches (quick guide)
How to Approve Possible Matches (quick guide)
DC help sessions held weekly on Wednesdays.
Sign up for a reminder email here.
DC help sessions will be question and answer sessions only. Due to student information confidentiality, a live shot of the DC website cannot be publicly displayed. Please review the DC Guide for step-by-step instructions including screenshots.
Not sure who your local CNPweb administrator is? Check out the current list here.
Only local CNPweb administrators can assign login ID and access for users.
Program Year 2023 is open in CNPweb only for DC at this time. Sponsors will be notified when the application is open for renewal.
Single User Log-in
Single User Log-in
- At the start of the 2021-2022 school year, sponsors designated the local CNPweb administrator. This person is responsible for setting up individual access in the CNPweb.
- Each individual who needs to access CNPweb will have their own username and password as set up by the CNPweb administrator.
- Access levels include SNP Sponsor, SNP Sponsor + DC, and SNP Sponsor with view access only.
- Instructions were emailed to the designated CNPweb administrator on Thursday, July 7.
CNPweb Renewal Action Items
In anticipation of CNPweb PY 2023 opening soon, there are several items to complete now to make the renewal process easier:
- Complete the ethics training course in Moodle.
- Locate the organization's Unique Entity Identifier (UEI).
- Download and update the local procurement plan to meet the new micro purchase threshold.
- Send to Cindy Harris when complete.
- Schools that operate with a food service management company (FSMC), must identify the school-appointed food service director (FSD) and submit the new hire form (if not already completed).
Professional Standards Hiring Requirements for food service management companies, vendors, or educational service centers
- Ensure the CNPweb site administrator is aware local log-in process instructions have been delivered!
Drop In Help Sessions
Indiana Department of Education (IDOE) is hosting weekly help sessions for CNPweb PY 2023, Direct Certification, and application processing questions.
- These sessions are not presentation style, but drop in "office hours" sessions where school food authority (SFA) staff responsible for each area can come and ask a question and receive an immediate answer. Each session will have a specific topic.
Sessions began the week of Monday, July 18, and continue weekly for at least four weeks.
- CNPweb PY 2023: Tuesdays 2 p.m. to 3 p.m. (beginning Tuesday, July 26) ET
- Direct Certification: Wednesdays 2 p.m. to 3 p.m. ET
- Application Processing: Thursdays 2 p.m. to 3 p.m. ET
To receive notification for any or all of the sessions each week, complete this form.
Completing the from designates an email address to receive reminder notifications. Participation can be utilized as needed. No professional development training hours will be received for participation.
Questions? Contact Gretchen Huntzer.
Highlighting School Success in Meeting the Transitional Nutrition Standards
The USDA, Food and Nutrition Services (FNS) new rule on Transitional Nutrition Standards for Milk, Whole Grains, and Sodium went into effect on Friday July 1. This webinar will highlight the school nutrition programs that are meeting the nutrition requirements to continuously serve nutritious school meals.
- Join to hear how operators tailored strategies and best practices to meet the new transitional standards.
- Identify strategies and best practices that assist in meeting the new transitional nutrition standards.
- Thursday, July 28, 3 p.m. to 4 p.m. ET
USDA Recipe Standardization Guide
The Culinary Institute of Child Nutrition (CICN) and USDA Food and Nutrition Service recently released the USDA Recipe Standardization Guide for School Nutrition Programs.
- Join us for an overview of this new resource, including a discussion on the benefits of standardized recipes and the three-phase approach to the recipe standardization process.
- Describe the benefits of standardized recipes and the three-phase approach for standardizing a recipe in a school nutrition program.
- Thursday, August 4, 3 p.m. to 4 p.m. ET
Civil Rights Requirements for School Year 2022-2023
- IDOE civil rights training may be found in Moodle.
- Please note this year there is no audio presentation and the training is self-guided.
- If using an alternate training presentation, click here for a training checklist to ensure your civil rights training course of choice meets the USDA requirements.
- For a Spanish training, click here.
- View the 2022 nondiscrimination statement here.
- All sponsors must use the USDA nondiscrimination statement on all public correspondence that implies or mentions USDA or Child Nutrition Programs.
- USDA released an updated nondiscrimination statement on Thursday, May 5.
- Documents, household letters, printing materials, and websites must use the 2022 nondiscrimination statement.
- It is not necessary to request a new poster. Sponsors will automatically be mailed updated posters with the 2022 nondiscrimination statement.
View the IDOE civil rights homepage here.
Questions? Contact Maggie Schabel.
Indiana Department of Education - School and Community Nutrition
If you have any questions or concerns regarding this newsletter, please contact Gretchen Huntzer at email@example.com, call (317) 232-0875, or toll-free at 1-800-537-1142 ext. 20875, or contact Ashley Heller at firstname.lastname@example.org, call (317) 232-0544, or toll-free at 1-800-537-1142 ext. 20544.
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