CHARLES HAY WORLD SCHOOL IB
August 4, 2023
Dear Charles Hay Families,
We are one week away from welcoming students back to Charles Hay! Even though school begins on a Friday, it is important for students to be present on the 11th as staff will be going through routines, procedures and spending time getting to know one another. For families with kindergarten students, please come have some coffee and light snacks at our Coffee and Kleenex after drop off. It is a great time to get to know fellow families and get through dropping your little one off as it can be tough!
Our new staff started back this week at New Teacher Orientation and have been working hard to prepare for students. Next week all of our staff return, although I have seen many in the building already! I am so grateful to be part of a staff that cares so much about our community and students. Every member of our staff is dedicated to helping students learn and grow. As you receive your postcards this week, please remember this as we do not honor teacher and classroom requests. (See below for more information about this.)
We look forward to seeing everyone again and meeting new families at the Watermelon Welcome next week! Please come to the main entrance first to visit classrooms first before heading outside for watermelon and to visit information tables. You can come anytime between 4:00 and 5:30.
Here is some information about frequently asked questions:
Arrival & Dismissal
Please read our Arrival and Dismissal procedures. School begins at 8:00am each day. Please make every effort to have your student here on time as we begin Community Circles and these are important for building the social emotional skills and community in each classroom. All families will need to let teachers know how their students will be getting home each day. If you plan to use the car line, please fill out the Google Form linked in the procedures.
Teacher/classroom requests are not honored at Charles Hay. Each grade level team, with the assistance of learning specialists and administration, takes much time, effort and care in developing class rosters that result in offering all children a quality educational experience. We balance the needs of students, academic levels, behavior factors, social needs and compatibility, work habits, leadership skills, and genders to the extent possible in all classrooms. Once your student has been placed in a classroom they will remain there for the remainder of the year unless there are extenuating circumstances. Our 6th grade students will have two teachers this year, one for literacy and social studies and the other for math and science. All of our teachers are highly qualified and work hard each and every day to support all students.
Please contact teachers at least three days in advance if you would like to bring in treats to celebrate your students birthday. All food items must be store bought as there are allergies in classrooms.
Assessment Days (August 31st and September 1st)
These are not full school days for students. Students will be scheduled to come in for 60-90 minutes during one of those days. More information to come!
Have a great last weekend before school starts!
- August 9, 4:00pm-5:30pm- Watermelon Welcome/Back to School Night
- August 11, 8:00am-3:00pm- First Day of School
- August 11- 8:15am-8:45am- Kindergarten Coffee and Kleenex (More info below)
- August 25- Picture Day- All Day
- August 28- 6:00pm-7:00pm PTSA Meeting
- August 29th at Bishop from 6-8pm- SAC/DAC Kickoff
Instructional Technology Fee $15.00
To pay for consumable materials needed for STEM programming across the school.
***(Fees will not be assessed now until next week before Watermelon Welcome- we will send out a separate communication when they have been loaded).
PAYING BY CREDIT CARD
Parents, this year, all fees will be made directly through your Parent Portal Accounts, under the "Fees" link. You can make payments beginning August 1. If you cannot access your parent portal account, please email Megan Walcott (email@example.com) with your student's full name and your full name.
PAYING BY CASH OR CHECK?
Bring in the fee sheet (Attached below), to Front Office, to pay by check or cash. Again, we cannot accept credit cards at the school office. Or pay fees, at our Watermelon Welcome, Wednesday, August 9th from 4:00-5:30pm.
**Families who qualify for Free and Reduced Lunch may receive discounted/waived school fees. Login to the Parent Portal to fill out the application.
Free and Reduced LUNCH
While meals will be provided for free to all Englewood Schools students through Healthy School Meals for All, it's important for us to continue gathering this information in order to receive full access to available federal funding.
If you are interested in applying for Free & Reduced Lunch please login to the Parent Portal and fill out the Application under Meal Benefits.
Apply online or call and request a paper application be mailed to you. We also has paper applications available in the Front Office. For quick & efficient service, online applications are best. Please call Nutrition Services, 303-806-2049. Please note, this is an application that must be done ANNUALLY.
School Supply List
23/24 Online Registration
Charles Hay Families, it is now time to register your student(s) for the 2023/2024 school year.
*If your student is not attending Charles Hay next year, please notify the school ASAP, and fill out the District Withdrawal Form before the end of the school year. You may request the Withdrawal form from the Front Office or email firstname.lastname@example.org.
Log into your Infinite Campus - Parent Portal to complete online registration. Infinite Campus - Parent Portal LINK
Once you are logged in, scroll down toward the bottom of the screen and click on
Select > Option 1: Existing Student Registration or Option 2: New Student Registration
If you need assistance with Infinite Campus Parent Portal or Online Registration for 2023-24, please contact our office to leave a message or email to email@example.com
*Mobile device is not recommended to complete and submit online registration.
*Disable pop up blockers on our computer before you begin.
Here are some opportunities for summer activity.
Things to know:
I did not vet the sites, I found most through Google searching.
Please check out PIRATE YOUTH SPORTS first to see if they are offering your student’s preferred activity first. They were started by Hay parents years ago, are run by volunteer community members, and based right here in Englewood.
If you know of other opportunities I should add, or find ones that are illegitimate that I posted on here, please let me know.
Thank you all for your support of your student’s wellness. Happy summer!Kelly Wilbert, PE
Charles Hay Sprit Wear!
Show your Cougar Pride all year long. 18 designs to choose from on hundreds of items and free shipping on orders $50+. The CHWS Spiritwear Store is open 24-7. You can find it at https://chwspiritwear.com.
The Charles Hay school website will keep up to date announcements, Cougar Reminders newsletters, staff contact information, student handbook, school calendar, and other tools to assist parents and students with keeping current this school year.
Please also check your child's FRIDAY FOLDER each week and return on Monday.