SLP Superintendent's Newsletter

Week of December 16, 2019

UPCOMING EVENTS

Upcoming NORTH Network Training


12/16 Developing School Emergency Operations Plans Workshop (Ruston)

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SUPERINTENDENT PATRICK JENKINS

Merry Christmas and Happy New Year!

District 2019 - 2020 Theme: Become What You Believe!

Mission

The mission of the St. Landry Parish School Board is to ensure high-quality instruction while working collaboratively with families and communities to maximize every student's potential.

Vision

The St. Landry Parish School Board will promote excellence in education for all citizens.
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LSBA LEGISLATIVE REMINDERS

DIRECTOR OF CURRICULUM - ANGELA CASSIMERE

DECEMBER PROFESSIONAL DEVELOPMENT SCHEDULE FOR DECEMBER 17-19

Added to the schedule are sessions for Special Education and Early Childhood. This version replaces the hard copy provided earlier this week at the Administrator’s meeting.

New: Teacher Leader Summit 2020 Registration

New: Teacher Leader Summit 2020 Registration

The 2020 Teacher Leader Summit will take place May 27–29 at the Morial Convention Center in New Orleans. The Department has published an overview document to address the most frequently asked questions. Early Bird Registration opens on January 10 for the Summit with the two phases below to follow:

● Regular registration (March 2 through May 11)

● On-site registration for those who do not register by May 11

To help offset the cost of running a high-quality, multi-day event for thousands of Louisiana educators, the Department will charge a small registration fee for the 2020 Teacher Leader Summit. This fee will cover:

● admission to conference,

● conference sessions, and

● lunch May 27 and May 28.

Description

1-Day Ticket

Early Bird Registration

(January 10–March 1)

$35

3-Day Ticket

$80



Regular Registration

(March 2–May 11)

$45

3-Day Ticket

$100



On-site Registration

(May 27–29)

$60

3-Day Ticket

N/A



Educators can receive a discount by registering early and registering for all three days at once. Educators can choose to not eat the lunch provided, but may not opt-out of the registration fee.

New for 2020 - Group Registration: School system supervisors may now purchase tickets for up to 10 of their educators in one transaction. School system supervisors who elect this option should be prepared to answer questions specific to each registrant (e.g. email address, content area) at the time of purchase. The supervisor will receive a receipt showing 10 ticket purchases, and each individual registrant will receive an email confirmation with their ticket information.

New: 2020 Teacher Leader Summit T-Shirt Design Contest

Please share with teacher leaders.

The Department is seeking inspiration for 2020 Teacher Leader Summit t-shirt design! Educators with an artistic flair are encouraged to submit their design for consideration by February 7 to ldoecommunications@la.gov. The winning school will receive $1 per shirt sold. Last year’s school, Montegut Middle, was awarded $968 from The Inkwell Press.

The winning design will be announced in the March edition of the Teacher Leader newsletter. Reference the contest rules for details or contact louisianateacherleaders@la.gov with questions.

Reminder: SCA/Course Choice Spring Registration


Please share with counselors.

Registration for SCA/Course Choice Spring 2020 opens on December 16 and closes on January 10 at 5:00 p.m. Schools will register students directly with the course providers and/or higher education institutions. Please refer to the Course Choice Registration Instructions for details. Schools should document all enrollments with SCA private providers and post-secondary providers in the Course Choice Reporting System by January 10. This ensures the school system will utilize their SCA allocation to fund tuition.

Course Choice provides students and schools with access to a broad variety of course offerings from online, face-to-face, industry training, and dual enrollment course providers. These course offerings will enable schools to provide courses not currently available to their students, including:

● career and technical preparation supporting the Jump Start program,

● academic work required to achieve TOPS,

● advanced coursework not available at the school due to limited resources,

● dual enrollment courses from colleges and universities, and

● intensive remediation for students struggling to stay on pace for graduation.

New: National School Counseling Week


Please share with counselors.

Today's school counselors are an integral part of a school’s education team. They support academic achievement, career development, and social/emotional development, ensuring students become productive, well-adjusted adults. National School Counseling Week (NSCW) is a time for school systems to highlight the tremendous impact school counselors have on students. Sponsored by the American School Counselor Association (ASCA), NSCW is always celebrated the first full week of February. NSCW 2020 is February 3–7.

Please visit the ASCA National School Counseling Week website for ideas and inspiration and download additional resources from the Counselor Support Library.

Please contact leslie.gilliland@la.gov with questions.

JEROME ROBINSON - SUPERVISOR OF CHILD WELFARE AND ATTENDANCE & ATHLETICS

Please see the St. Landry Parish Tournament Brackets as well as a listing of all the games. Tournament reminders will be emailed to you shortly. Coaches, please continue to work hard with managing your programs in upholding the great traditions of your schools as well as teaching our young athletes the importance of good sportsmanship and character traits that they will take with them throughout this life. If you have any questions feel free to contact me or Mr. Travis Bush, Ms. Vanessa Taylor, and Mr. Jacobi Thierry.
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MATTHEW SCRUGGINS - SUPERVISOR OF PERSONNEL

Please review December payroll rosters carefully. Please ask all employees to review their payroll on the portal to ensure accuracy.

In the event an employee questions her/his payroll, please direct the individual to contact payroll before 10:00 a.m. on Friday, December 20, 2019. Additionally, in the event an employee needs to come to the Central Office to address a December payroll issue, please make necessary arrangements with her/him to do so before 10:00 a.m. on Friday, December 20, 2019.

Please inform all employees of the following:

1. W-2s will be available on Employee Portal 1/31/20. An email will be sent from DoNotRespond to all employees once forms are available.

2. 1095Cs will be available on Employee Portal 3/2/20. An email will be sent out for these also.

3. 1099s will be mailed to vendors 1/31/20.

SCOTT CHAMPAGNE - DIRECTOR OF TITLE 1

TITLE 1 REMINDERS

1. Principals of Title I schools are responsible for uploading Title I documentation into their school’s Title I Folder by the deadlines as indicated in the Title I Part A Schoolwide Programs Handbook, pages 12-13.

2. Principals of Title I schools are required to upload their monthly School Improvement Meeting minutes as well as sign-in sheets into their school’s Title I Folder.

3. Title I schools must maintain all Title I documentation for a period of five years.

4. Stipend forms (Originals signed in blue) are due to the Director of Federal Programs no later than by the 5th of the preceding month that the work was completed. During the months of November and December, please submit stipend forms on the last day of tutoring.

5. Title IV Plans are pass due. For all schools that have submitted plans that have been approved, please finalize your requisitions and the necessary quotes so that the purchases can benefit your school during this school year.

6. All schools that have received Title I Direct Student Services funding are required to have provided documentation to their parents that Title I DSS funds were available for their students to participate in after-school tutoring, ACT Senior re-takes, CLEP assessments, Work Keys assessments, and AP assessments. If you have not done so, please submit documentation of your correspondences to parents to the Federal Programs Office no later than Friday, November 22, 2019.

7. Principals are responsible for all Fixed Asset items on their campus. Please be reminded to ensure that all fixed assets that have been purchased with federal funds are accounted for at your school.

8. All English Learners must have a current English Learner Accommodation Plan that has been shared with all teachers.

9. An English Learner must be screened with the English Language Proficiency Screener (ELPS) within 30 days of his/her enrollment. Please make certain that you have a designee that is reviewing Home Language Surveys upon the student’s enrollment. If someone does not review the survey upon registration to determine if a child’s language that is spoken is something other than English, the student could be missed for screening within the thirty-day window.

10. 95% of Title I funding for supplies and equipment must be expended by December 15th, 2019. We want the supplies/equipment to impact the students this year.

11. Please monitor your students that have been identified as experiencing “Homelessness” to determine if they are in need of additional support such as Title I Learning Center, After-School Tutoring, etc.

THERESE ELLENDER - SUPERVISOR OF STEAM

New: 2020 Jump Start Convention Galleria Walk/School Exhibitions Application

Please share with counselors.

The 3rd Annual Galleria Walk/School Exhibitions will be held during the 2020 Jump Start Convention on January 28. Due to limited space, approval for the 2020 Galleria Walk/School Exhibitions participants will be through a short application process sent to school systems who demonstrate:

● engagement for a wide diversity of students, in terms of background, interest, and disability;

● alignment to workforce needs with job placement for students;

● dedication to helping students attain culminating statewide credentials (IBCs);

● commitment to blurring the line between high school and post-secondary; and

● potential benefit of your Galleria Walk/School Exhibitions to other schools.

Those interested in applying to become a 2020 Galleria Walk/School Exhibition participant are asked to please complete the online application by December 6. Approved applicants will be notified via email by December 13 with further instructions and guidelines.

REMINDER: 2020 Jump Start Convention Registration is Open


Please share with counselors.

Registration for the 2020 Jump Start Convention is now open and will close on January 3. Participants will learn the latest trends in career and technical education and take a “deep dive” into the new streamlined Jump Start 2.0 pathways that will be considered for adoption in spring 2020. A list of discounted hotels is available for this event.

Accidents

In an effort to expedite to student accident claims please make sure the attached form is filled out and sent in with the student accident form IF you believe the accident will warrant an investigation or it required medical attention.

Parents/guardians would only get a copy of the regular student accident report—the attached supplement is for our adjuster only.

ALVADO WILLIS - DIRECTOR OF SPECIAL EDUCATION

IEP DUE DATES

TRESSA MILLER - DIRECTOR OF FINANCE

Attached is a snapshot of the finance form my department will fill out for principal evaluations. We will begin incorporating this finance portion for the second semester.

Please let me know in advance when you will need this. I’ll have my staff evaluate the items listed based on current data and I’ll send you this completed form to be added to your evaluation documentation for the principals. So you won’t have to fill out or review any finance items, we will do so.

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You should be reviewing and approving the following bookkeeping reports monthly. And your bookkeepers should be submitting these to Angie Marks monthly by the 15th.


  • General Ledger Activity Report for the month
  • Bank Reconciliation Report
  • Outstanding Check Listing
  • Copy of Entire Bank Statement (including copies of checks and deposits)


NOVEMBER 2019 reports are due.


  1. W-2s will be available on Employee Portal 1/31/20. An email will be sent from DoNotRespond to all employees once forms are available.
  2. 1095Cs will be available on Employee Portal 3/2/20. An email will be sent out for these also.
  3. Please make sure your bookkeepers/secretaries are current on entering accounting data in EPES. They should be finalizing November transactions now and presenting you with the monthly bookkeeping reports. When we return from the Christmas break they will need to complete the December bookkeeping and submit those monthly bookkeeping reports quickly. Once we have received all reports we will begin processing vendor 1099s which are also due 1/31/20.

INSTRUCTIONAL TECHNOLOGY FACILITATOR/WEBMASTER TRICIA FONTENOT

Principals' E-Binder

Remember to check the Principals' E-binder for forms you may need throughout the year.

https://www.slp.k12.la.us/apps/pages/index.jsp?uREC_ID=371733&type=d&pREC_ID=1651247


Login Credentials:

Username: slpsb

Password: principals


*Send me an email if there is something specific that you would like included in the e-binder.

PAT MASON-GUILLORY, PARENT & FAMILY ENGAGEMENT

Reminder: Release of School and Center Performance Communications Toolkits

The Department released a toolkit to help school systems, schools, and early childhood centers communicate the release of their 2019 performance scores in the Louisiana School Finder. The toolkit includes resources such as:

● School Finder flyer, poster, website button, and social media graphics

● Sample early childhood and K-12 news releases

● Animated videos to help explain early childhood performance profiles

● Early childhood and K-12 customizable parent night presentations

All resources are available in the principal support library. All videos are available on the Department’s YouTube channel on the “School Finder” playlist.

SUPERVISOR OF INSTRUCTION, SCHOOL CHOICE, & SCHOOL IMPROVEMENT- TRINA PRESTON

ASSESSMENT CALENDAR

DISTRICT ASSESSMENT CALENDAR

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Submitting Content for Administrative Reminders

To submit content, email Tricia Fontenot at the email address below.