Board Briefs

April 5, 2021

Board Meeting Details

The April 5th regular board meeting was held both on site at the District Office and remotely via Zoom. Due to COVID-19 gathering restrictions, only 10 people were permitted inside the boardroom at any given time, observing proper physical distancing and wearing face coverings. Members of the public could listen/observe the meeting by logging in to a designated Zoom webinar. For open/community participation, a laptop was set up in the District Office to accommodate live public comment. The district also created a dedicated voicemail line for public comment.

Teacher Presentation -- Walden Elementary

Mrs. Kimberly Bielawa and a Walden student talking about the Best Buddies program. Their video presentation is linked below.

Community Participation Relative to Matters on the Meeting Agenda

Three public voicemails were played. There were no live speakers.

Superintendent's Report

In his first report as Superintendent of Schools, Mr. Simeck introduced himself and expressed how excited he is to be here and begin his work. He thanked the Board of Education for their trust in hiring him. He shared that he is working on a 100-day re-entry plan that involves meeting with various internal and external stakeholders and spending time in all of the District 109 buildings. He will report back to the Board over the coming months about his first 100 days.


6.1. Freedom of Information Requests (Policy 2:250)

Mr. Himebaugh discussed three FOIA requests, all of which DPS 109 responded to.

6.2. Request to Dispose of, Sell, or Recycle Surplus Goods

Mr. Himebaugh presented to the Board a recommendation to dispose of surplus goods by means of recycling, sale or donation.

6.3. Recommendation to Appoint Treasurer and Assistant Treasurer

Mr. Himebaugh introduced a recommendation that would designate both him and Dr. Filippi as co-treasurers for the 2021-22 school year with a possible amendment in January of 2022.

6.4. Recommendation to Approve the 2020-21 Final School Calendar with ISBE/ROE

Dr. Fisher discussed the 2020-2021 calendar that needs to be submitted to the Illinois State Board of Education and the Lake County Regional Office of Education by June for official purposes.

6.5. Resolution on Administrator & Exempt Employee Unused Vacation 2020-2021

Mr. Himebaugh discussed the resolution proposed by the Executive Development Committee that would allow district administrators and exempt employees to rollover unused vacation time into sick time and to potentially sell back either 5 or 10 days of unused vacation to the Board.


Consent Agenda

Personnel items were approved.

Bills for payment were approved.

February Treasurer's Report was approved.

Destruction of Closed Session Audio was approved.

7.2. Approval of March 8 Meeting Minutes

The minutes were approved.

7.3. Approval of Contract for Chief Technology Officer

The contract was approved.

7.4. Approval of Contract for Buildings and Grounds Director

The contract was approved.

7.5. Approval of the 2020-21 Final School Calendar with ISBE/ROE

The calendar was approved.

7.6. Approval of Resolution on Administrator & Exempt Employee Unused Vacation 2020-2021

The resolution was approved.

7.7. Approval of Resolution Declaring Teacher Appreciation Week Beginning May 3, 2021

The resolution was approved.

7.8. Approval of Harvard Maintenance Renewal

The contract renewal was approved.

Committee Reports

There were no reports.

Open Community Participation

No one was present to participate.

Board/Superintendent Other

The board discussed possibly having in-person meetings in the future and will revisit the topic following the reorganization meeting after the impending election.

The meeting adjourned at 7:52.

Upcoming School Board Meetings

Monday, April 26, 2021 -- Regular Board Meeting

Monday, May 24, 2021 -- Regular Board Meeting