BOE Recap

December 15, 2022

Board Meeting Details

This regular Board of Education meeting was held in person at the District Office.

1. Call to Order

The meeting was called to order at 7:00 p.m.

2. Approval of Meeting Agenda

The agenda was approved.

3. What's Good in 109

Mr. Steckling presented the monthly What's Good in 109 report, highlighting:

A recap of the 109 Gives Back Holiday Gift Drive. Thank you to our entire community for your donations!


-Caruso students in Mandarin learning the Chinese game "Go"

-South Park 2nd graders holding an auction where they had to learn about budgeting in order to ensure they got multiple items

-Walden 2nd graders working on persuasive writing, including an attempt to get the principal to put in a pool


-Wilmot 5th grade classes combining forces for some SEL time, including learning coping strategies


-Kipling 3rd graders creating a living museum where they researched famous figures and then had to dress up as them and give speeches about it

Shepard is our featured school of the month, as we showcase the 3 C's in one building:

Mr. Cybulski, the principal of SMS, joined the presentation.

CHALLENGE: A fun 6th & 8th grade assembly had teachers trying to keep up with students and their dance moves

The Spartan Pride World Cup has been a schoolwide competition to display good behaviors and learning habits, rewarded with goals

COLLABORATE: E-sports is up and running, winning a few matches this month. Every student on the team has a role to play, whether they actually have a controller in their hands or are keeping stats or even commentating

CREATE: Reading groups where students do fun "simulations" based on their books. Students who read Fish in a Tree learned what it is like to have dyslexia, did class activities like the students in the book, and made meaningfull connections to what is possible. Students in The Running Dream learned what it was like to be on a track team and to live without a leg. Finally, students who read A Night Divided experienced life inside the Berlin Wall and helped East Berliners to escape in a simulation in the LC.

Finally, Mr. Crowe's 6th grade Core 1 class was featured in a video about their physics Hot Wheels project.

4. Superintendent's Report

Mr. Simeck talked about recent school visits he made, including a trip to watch a Caruso vs. Shepard basketball game. He and Mr. Steckling will be going to Shepard next week to judge their holiday door decorating contest.

He reminded families about the impending winter weather and how DPS 109 plans to utilize, when possible, a remote learning day in place of a traditional snow day. If the forecast calls for a significant weather event, students and families will be given a heads up the day prior to bring devices home.

The 109 Way magazine is hot off the presses and will be mailed out to all homes and businesses in the DPS 109 attendance area later this week. This is a bi-annual publication and another issue will be out in the spring. He thanked Mr. Steckling and his team for their work on this.

We need businesses, organizations, and residents in our community to collaborate with us on potential learning experiences for students. You can visit our website to learn more or to offer up your expertise.

Finally, Mr. Simeck congratulated Dr. Danielle Arnold (Assistant Superintendent of Teaching, Learning & Innovation), who recently earned her doctorate title!

5. Community Participation Relative to Matters on the Meeting Agenda (Policy 2:230)

There were no speakers present.


6.1. Freedom of Information Requests (Policy 2:250)

Dr. Filippi discussed the two items that are included in the board packet.

6.2. Policy: First Reading

Dr. Fisher presented recommendations from the Policy Committee. You can find them included in the board packet. The board will vote on these next month.

6.3. Resolution Authorizing Emergency Repairs to Caruso Middle School

Dr. Filippi said that there is a leaking roof drain near the front vestibule at CMS. Once repair crews opened the roof to begin work, they realized that the cost of the repairs would be estimated at $90,000. That amount requires board approval to proceed because it is more than $50,000. The board asked questions.

6.4. Annual Audit for the Fiscal Year Ended June 30, 2022

Dr. Filippi discussed the audit that was presented to the Finance Committee last month. It was a clean audit.

6.5. Appointment of IMRF Authorized Agent

The district’s authorized agent would switch to Dr. Filippi given a recent personnel change at District Office.

6.6. 2023-24 Budget Calendar

Dr. Filippi presented the upcoming 2023-2024 calendar, which is presented in the December meeting annually.


7.1. Consent Agenda*

Personnel items were approved.

Bills for payment were approved.

Meeting minutes were approved.

Closed session meeting minutes were approved.

7.2. Recommendation to Approve Triple I Board Member Expenses

The recommendation was approved.

7.3. Closed Session Minutes Bi-Annual Review

The review of the closed session minutes was approved.

7.4. Recommendation to Approve Special Meeting Minutes from October 24, 2022 - Arcon Peer School Site Visits

The minutes were approved.

7.5. Recommendation to Approve a Resolution Authorizing Emergency Repairs to Caruso Middle School

The resolution was approved.

7.6. Recommendation to Accept Annual Audit for the Fiscal Year Ended June 30, 2022

The audit was approved.

7.7. Recommendation to Approve Appointment of IMRF Authorized Agent

The appointment was approved.

7.8. Recommendation to Approve Memorandum of Understanding for COVID-19 Additional Instructional Stipend 2022-23

The MOU was approved.

7.9. Recommendation to Approve Memorandum of Understanding - Online Trainings

The MOU was approved.

7.10. Recommendation for Approval of Summer Work 2023 Base Bid 1 - Stuckey Construction Company

The bid was approved.

7.11. Recommendation for Approval of Summer Work 2023 Base Bid 2 - Accomplished Mechanical Industries

The bid was approved.

7.12. Recommendation to Approve 2023-24 Budget Calendar

The calendar was approved.

7.13. Treasurer's Report

The report was approved.

7.14. Administrative Contract Approval for Business Manager

The contract was approved.

7.15. Recommendation to Approve Legislative Priorities

The recommendation was approved.

8. Committee Reports (Policy 2:150)

Mrs. Jakymiw attended the TrueNorth board meeting last night. They are looking at evaluating

Mr. Simeck was also at TrueNorth. They are evaluating needs for their physical plant, like roofing and such, and how those costs may be shared by member districts. They are working on their strategic plan that will be presented to districts this spring.

Mrs. Wener attended an ED-RED meeting. She will be the board legislative liaison.

9. Open Community Participation (Policy 2:230)

There were no speakers present.

10. Board/Superintendent Other

Mr. Simeck wished for everyone to have a well-deserved break and reflected on how much better this year has felt than previous years. The district administration will be updating the board on the strategic plan again soon.

President Montgomery congratulated everyone on a great fall and thanked several individuals for their work. She gave some updates on IASB resolutions that the DPS 109 board had given recommendations on.

11. Adjournment

The meeting adjourned at 7:52 p.m.

The next school board meeting is...

Thursday, January 19, 2022 @ 7 p.m. - Regular Board Meeting