End of the School Year

for teachers not returning next year

I'm not coming back next year. What do I need to do regarding my technology?

Is this you? If so, this flyer will walk you through the steps you should take in relation to your teacher and classroom technology.

Master Technology Checklist

Technology to Turn In

The following item(s) must be turned into the technology office at the high school by the last teacher workday (prior to checking out with your building administrator):
  • Teacher computer
  • Teacher iPad
  • Teacher iPod
  • Student laptops - not in a cart
  • Student iPad(s) - not in a cart
  • Student iPod(s) - not in a cart
  • All device power adaptors & VGA adaptors (dongles)

Classroom Technology

Please submit a technology help ticket(s) for tech equipment in your classroom that needs to be repaired. This would include:
  • Computer Projector
  • Speakers
  • Apple TV
  • A cart of devices (iPads, iPods, Chromebooks, etc.)
  • Desktop computers
  • Document camera


Please email the tech department with the classroom technology equipment that you do have so it can be inventoried. The items listed above will not be turned into the technology office.

Documents, photos & other files on my computer

If you have specific documents, photos or other files living on your computer that you want to take with you, then the best option is to back them up somewhere else. There are a few different tools you can use for backing up those files.

  • Use a USB drive (AKA flash drive, jump drive, pen drive) - Depending on the amount and size of your files, you might able to back them all up on a USB drive. Amazon sells a variety of 8, 16 & 32 GB drives.
  • Use an external hard drive - Maybe you need something that will hold more data than 32GB. An external hard drive might be the option for you. Amazon offers several 1-2 TB portable external hard drives for under $100.
  • Use Dropbox - You can create 2 GB of storage free with the option of obtaining up to 32 GB in extra space through friend referrals.
  • Use Google Drive - When you create a personal Google Drive account, you receive 15 GB of storage space. You can use any email address to create your Google Drive account.

Google Takeout

This handy tool allows you to export your data from various Google products to a downloadable ZIP file. You can select several tools at one time or do one tool at a time. For example, I could just select Google Drive to receive a ZIP file of all those documents.

Google data services include:
  • Google+
  • Blogger
  • Bookmarks
  • Calendar
  • Contacts
  • Drive
  • Google Photos
  • Google Play Books
  • Google+ Circles
  • Groups
  • Hangouts
  • Mail
  • Maps
  • Messenger
  • Profile
  • Tasks
  • YouTube


*Note: Google does not delete your data after exporting.


Once you start the archive process, you do not need to sit and wait for it to be completed. You will receive an email letting you know when your ZIP archive is completed and ready to be downloaded.

Google Drive: Transferring File Ownership

Perhaps you created a file in Google Drive that is being shared by other teachers or staff in the district. Normally, you could just have those individuals make their own copy so they have access to the file, but this one has shared data that all those with access need to view. In this case, the best option is the transfer the ownership of the file to one of the people who already has access to the file. Here's how:

  • Go to the sharing options for that specific file or folder
  • Click Advanced in the bottom-right corner of the sharing box
  • Find the person who will become the new owner
  • Change the editing options to Is Owner
  • Click Save Changes
  • Click Done

You will still have access to the file as an editor, but you will no longer own that file or folder. When you school Google account is removed, that information will still be available to your colleagues.

Other options for dealing with Gmail & Google Drive

Perhaps you only need to take a few emails and files from Google Drive with you at the end of the school year. If this is the case, then you can do the following:

Emails
  • Forward emails you want to keep to your personal email account
  • Create a pdf file of the emails you want to keep and save them to an external drive, Dropbox or a personal Google Drive
*Please do not print them out

Google Drive
  • Download any files you want to keep and save them to an external drive or Dropbox
  • Share them with your personal Google Drive account and transfer the ownership rights
*Please do not print them out

FAQ

Do I need to delete files from my computer?

No. We perform a procedure in the tech office that erases all the data from your computer hard drive and your iDevices before we prepare them for reuse within the district.

How long will I have access to my Google account?

We will suspend you Google account on July 1st. This means you will not be able to access you school Gmail, Google Drive, Blogger, etc. after this date. We normally leave your account in the suspended status for one year, just in case you forgot to retrieve a specific file or email before July 1st. After a year, we totally delete your Google account and all emails, files and documentation are permanently lost.

Have questions or need assistance?

Contact the Tech Department