STAAR 2016

The BIG List

Is Your STAFF Ready?

Make sure your staff is TRAINED and ready to go!


  • Check the HISD Training Calendar
  • General training - March 4 PD day
  • Test Specific Training - campuses
  • Online Modules for staff new to HISD
  • Oral Administration Training - anyone administering an oral admin
  • Online Test Administrator Training - link to come - campus based
  • Any make up trainings
  • Provide griddable transcribing training to anyone who that would apply to.

Make sure your test administrators have the APPROPRIATE MANUALS!

Make sure you have a CAMPUS PLAN!
  • Materials check in and out
  • Cell phone plan - students and staff
  • Send district cell phone and cheating letter home to parents (Principals will revamp this year)
  • Monitoring during testing
  • Cafeteria plan
  • Custodial plan - let them know of any special requests or needs
  • Test administrator relief
  • Parents know about campus changes for these days (closed campus, lunch deliveries, etc.)
  • Calculators & dictionaries (Jr High/High School)
Make sure your online test administrators have logins for either system.Make sure diagnosticians know about the Type 2 ARF requirements


Are you prepared for the LOGISTICS of testing?

Make sure you verify TESTING and ACCOMMODATIONS information with special programs.
  • Special Education decisions
  • 504 decisions
  • LEP decisions

Collect Optional Testing Accommodations information from classroom teachers.

Enter these decisions into Test Hound.

  • Choose appropriate version of test.
  • Enter all accommodations for each test.
Set up all test sessions in Test Hound.
  • Set up testing rooms
  • Assign students to rooms
  • Assign teachers as test administrators
Verify pre-coded data with current information.
  • ECD status
  • LEP status
  • GT status
  • SE status
  • Birthdates, social security numbers, names
  • Make note of new or withdrawn students
Make plans with PEIMS personnel for "New to Texas" documentation.

  • Keep a master list for the year.
  • Create a system for someone to notify you of new students.
Make arrangements for additional staff to cover all of your test day needs.
  • Teachers from other classes.
  • Rearranging classrooms or labs and schedules
  • Displacing classrooms

Are your MATERIALS ready?

When materials arrive, verify your order is correct.
  • Scan packets into Test Hound within 24 hours of receipt.
  • Make sure you received the appropriate number of answer documents.
  • Document the actual number of answer documents that you receive for each test. Include extra blanks from the back of the precode packet and any blanks included with a large print booklet.
Assign student test booklets in Test Hound.
  • Make sure you assign Form 1 booklets to oral administration groups.
  • Assign the test administrator a booklet for an oral administration group.
  • Print labels for student booklets (Remind staff that students must STILL write their names on their booklet as that is part of their instructions)
  • Make sure you are attaching the correct label to the correct booklet
  • Test administrator labels will not print.

Prepare your TEST TUBS. Be sure to include:

  • Answer Documents
  • Test Booklets
  • Testing Do Not Disturb Sign
  • Restroom pass
  • Test Day instructions
  • Cell Phone documentation - envelope, form, etc.
  • Seating Chart/Materials Control
  • Lunch counts (if applicable)
  • Attendance Roster
  • Accommodations Roster
  • Pencils
  • Student specific accommodations - Supplemental Aids, Manipulatives, Colored Overlays, etc.
  • Griddable Question Student Documents (for transcribing only)
  • Calculators or Dictionaries (if required)
  • Student Authorization Tickets (for online testing)
  • Online Testing Instructions (coming soon)

Are you ready for TEST DAY?

Make plans for checking materials out.
  • Determine which staff will assist in this process.

Make plans for extended day testers.

  • Lunch
  • Combining or moving classrooms
Make sure your rooms are ready
  • Use forms or checklists that work for your campus
  • Desks facing same direction
  • Materials removed from desks
  • Phones on DND
  • Computers off
  • Instructional materials covered
  • Leave a checklist of things that need to be corrected
Make plans for monitoring to be documented.
  • Monitors can be principals, APs, CTCs, district office personnel
  • You can post a monitoring sheet next to each room, or
  • Create a sheet for them to carry around

If something doesn't go as planned...

  • Incident Documentation Form
  • Get forms completed by staff or students before they leave that day, if possible.
  • Paperwork should be completed and returned by the next working school day, if possible.

Are you ready for it to be OVER?!?

Verify all answer documents have been returned.

  • Alpha list, by teacher, by master skyward list, precode list - however you prefer
Scan booklets to boxes to verify all booklets have been returned.
  • No need for them to be in numeric order.
  • Group them by test.
  • Form 1 booklets do not need to be separated.
Make arrangements for make up testers.Get materials ready for return.
  • Work with team to triple check documents (score codes, hand bubbled demographics, form numbers, correct count of scoreable documents).
  • Bundle documents for return - class and campus ID sheets.
  • Place post it between every 25 documents for final counts.
  • Count blank documents & voided documents to ensure your final count matches your original total of answer documents.
  • Print Test Hound Boxed Booklet report for booklet return.
  • Make sure correct accommodations are bubbled on answer documents.

Enter accommodations into online system.

  • STAAR A testers
  • STAAR L testers
Shred the following:
  • Student authorization letters
  • Typed or handwritten responses that were transcribed
  • Any scratch paper, formula charts, etc. that have student work or notes
Bundle district documentation
  • Packing lists & barcoded pages (from packets) - by administration
  • Seating chart/materials control page - by grade and subject
  • I LOVED Jennifer Roberts idea of using all those extra paper bands to bundle these materials!

Organize documentation to keep on campus:


  • accommodations master
  • monitoring forms
  • cell phone forms (if applicable)
  • attendance information


After last administration - I will need:

  • All oaths
  • Copy of sign in sheets from all trainings
Big image