Proctor Patriots

School Newsletter, Edition 1, 8/29/18

Welcome to the 2018-2019 School Year!

Whether you are new to our extraordinary school or continuing another year with us, the staff at Proctor Elementary is hopeful this will be our best year yet! We have some new faces on campus (including my own), and some new ideas to continue the solid instruction and learning that's happening in our classrooms. We are excited to be back with your precious children, and have a renewed commitment to our students after a summer away.

Every other week, you will receive a Proctor Patriots Newsletter. It will contain important information that parents need to know for the upcoming weeks and beyond. Also, please follow us on Facebook, Twitter, and Instagram for timely updates on all things Proctor that are important to you.

Meet the Principal!

Heather Ghereben

I’m extremely happy and honored to have been appointed as the next principal of Proctor Elementary School, and look forward to what this year has in store for us as we work together to make a difference in the lives of our students. I look forward to serving the community I Iive in, sharing the passion I have about education, and partnering with you to provide our students with a rigorous, engaging, and high-quality educational experience.

A bit about myself, I’ve lived in Castro Valley for more than 25 years, I’m a wife and mother of three teenagers who all attend CV schools, and will be celebrating my 20th wedding anniversary this October. Before becoming an administrator years ago, I’ve served in a variety of teaching and educational leadership roles over the past 20 years, primarily in the Hayward Unified School District. Some of the roles I have held include classroom teacher, literacy coach/staff developer, district GATE coordinator, and most recently a K-5 Assistant Principal at James Dougherty Elementary, in the Dublin Unified School District.

My mission as your new principal is to provide the leadership that will facilitate a safe and inclusive school environment that provides differentiated instruction to meet the needs of each student, focusing on the whole child. The educational programs must be academically challenging, engage each student by linking curriculum to previous knowledge and experience, but also be exciting to promote further exploration of new ideas.

Parents, teachers, support staff, and administration all have an important role to encourage our children to become active learners. It is my sincere desire to provide expanded opportunities for our students to acquire the skills to become productive citizens in a vastly changing society, through a close and collegial partnership with Proctor staff and our parent community.

I will be working closely with our teachers, classified staff, and school community to guarantee that all of our scholars are intellectually challenged and have access to the social and emotional supports critical to students during their time at Proctor.

Thank you for the opportunity to serve your families in this role! Please do not hesitate to reach out to me if you have any questions, concerns, or ideas you would like to share.

Meet our New Staff Members

Safety Updates!

We need your help in making our campus more safe for students and staff! In order to secure our campus during instructional time, we are asking parents/guardians/care takers to drop off their child in the morning promptly, and then leave campus after the second bell rings so that teachers can begin their instruction.

As always, if you need to come on campus during instructional hours, please use the entrance near the stairs closest to the office This gate will remain unlocked, but needs to be closed at all times, except before and after school. If you need to use an entrance for handicap accessibility, or a delivery, please use the ramp entrance. This door will be unlocked but needs to remain closed. ALL other gates will be locked throughout the entire instructional, and will be unlocked 5 minutes before the dismissal bell.

At the end of the school day, please do not come onto campus to pick up your child until 5 minutes before the dismissal bell rings. Teachers are still instructing, and there are too many adults roaming the campus sometimes 20 to 30 minutes before the bell rings. We must work together to ensure the safety of our students and staff, and need to change our routines a bit to make this happen. Please adjust your schedules as needed.

New Before School Recess Procedures!

Please take note that Proctor will NO LONGER have a Morning recess before school. We will instead have a supervised "Morning Gathering" at the lower playground. There are multiple reasons for this shift:

  • Demolition and Construction of a new play ground structure located at the upper playground will begin the end of September.
  • Portable classrooms will soon be delivered to the upper playground
  • Using only the lower playground will allow for teachers to gather students more promptly to begin instruction
  • Creating more efficient school procedures supports student learning

At 8:05, students will be expected to freeze, and "touch" the ground. Teachers/supervisors will dismiss the 1st - 3rd graders to line up as they do for all other recesses throughout the day.

4th-5th grade students will be excused to WALK to their classrooms and line-up at their classroom door. Our goal is to get students in their classroom closest to 8:10 to begin their instructional day.

With this transition, we are asking for your assistance, which will allow for us to implement these new procedures. Please remain off the playground area, no closer than the breezeway. For safety purposes we need to keep non-employee adults separated from our student population during this time. Yes, this will be a shift in school culture, but the safety of our students is our top priority, which is something we all share!

Thank you for all your support as we implement these changes!

Get Involved!

There are a variety of ways for you to get more involved in the Proctor Community. First, talk with your child's teacher to become a classroom volunteer. We are especially looking for parents who have strong tech skills to volunteer as "Computer Tech Helpers" in the classroom.

Read on to see more ways you can make in impact at our school!

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Join the Proctor PTA!

During walk through registration, you may have had a chance to meet some amazing parent and community volunteers, many of whom are our serving on the PTA. Please make sure to join the PTA so you can vote on crucial programs for our school.

The PTA is a great way for parents to get involved, and help support the programs and activities at the school. We have been so blessed to have Proctor's PTA generously donate $35, 000 to help support our intervention programs, technology upgrades, and provide other important resources for this coming year. I am excited to partner with our parent community to make this another fabulous year for our students! Please contact the board at, or visit their website if you are interested in helping at PTA sponsored events or you would like to become a member.

Our next big events will be the PTA Scholastic Book Fair the week of September 10th - 14th (watch for teacher wish lists), and our Annual Walk-a-Thon (2-4 pm)fundraiser on September 28th! This year, the Fall Carnival will be on October 12th, NOT the 26th! We will soon update the school website. These are great events to volunteer and get involved!

Proctor's Science and Technology Boosters

This is a non-profit organization who's goal is to fund the science and technology programs at Proctor Elementary in Castro Valley, California.

We currently pay the salary of Proctor’s K-3 science teacher. K-3 students have a weekly class in the science lab, participate in experiments, and learn about the scientific method. This position is currently vacant, and will be interviewing new candidates soon to service our K-3 students, so stay tuned.

(The district provides funding for 4th and 5th grade science instruction)

The Booster and the Proctor Students thank you for your support!

You can support the booster by:

Your donation will:

  • Pay for a K-3 science teacher
  • Provide additional funding for K-5 technology
  • Provide mini-grants for science and technology projects in the classrooms
  • Provide supplies for the annual science fair

For more information visit;

Proctor Parent/Student Handbook

Please make sure to review our Parent/Student handbook! Tons of helpful information about our school and district policies.

Upcoming Important Dates and Events!

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Coffee Talk with the Principal

Friday, Sep. 7th, 8:30am

17520 Redwood Road

Castro Valley, CA

Coffee Talk with the Principal will occur monthly in Proctor's Art Center, located on the lower playground. All parents and family members are invited to attend. It is an opportunity to engage in informal conversations about our school. Information is shared by the Principal about upcoming events and activities. Our first Principal's Coffee Talk will take place on Friday, September 7th, at 8:30 after the Flag/Character Ed. Assembly, and will always be held on the first Friday of the month.

Proctor Calendar of Events 2018-2019

This calendar is available on the Proctor Website, and is updated frequently. Check our website for any changes or additions. Hopefully this calendar will help you plan and adjust your family events as the year goes by.