Technology Newsletter

Back to School ~ 2022-23

~Technology is the tool, not the lesson~

What is new for 2022-23?

Welcome back! I have a lot of information to share with you as we start the school year! I would suggest you save this link for future reference as needed. As always, you can find a link to our newsletter archives under the Staff Information page on our website and then Tech Resources from the left menu column. Have a great 22-23 school year!


  1. Student Data Privacy Law
  2. Digital Resource Request Form
  3. Flipgrid is now Flip
  4. What's New in Seesaw
  5. Schoology Annotation Assignment
  6. Fifteen New Teams Features
  7. NEW - Digital Citizenship Curriculum
  8. What's New in Nearpod
  9. Windows 11 - what's new/changed
  10. Seven new Microsoft Form features
  11. Canva - now district vetted via Clever
  12. Multifactor authentication explained
  13. Find & Use Images - the right way

*NEW* Student Data Privacy State Statute

Information about the New Minnesota Student Data Privacy Law; MN Session 2022, ch 69 -- HF 2353

New for the 2022-2023 school year is a Law passed this summer to protect Student Data Privacy. This bill emphasizes tightening existing Minnesota data practices and ensuring that technology providers and educators accessing educational data are respecting and protecting sensitive student information.


What does this mean for your school?

What you need to know

  • This law puts the majority of requirements on technology vendors to ensure privacy and security
  • Please work with the district Technology Department before sharing ANY student data with resources
  • Districts have a responsibility to provide notice of what digital tools are used in their system that contain student data within 30 days of the start of the school year annually
  • Only applies to curriculum, testing, or assessment tools
  • Districts have a requirement to notify within 72 hours if a students digital device/ information was accessed to “respond to an imminent threat to life or safety”


School District Requirements

  • Annual Notice requirement to families of vendor contracts and their ability to inspect contracts for any curriculum, testing, or assessment technology provider contract. (3.28-4.8)
  • First, include a statement about the protections in place regarding vendor contracts and how we as schools keep student data safe.
  • 72 Hour notice requirement for remote access of a device for imminent threat to life or safety (5.3-5.9).
  • School monitoring language (the language is not applicable to anyone receiving e-rate funding or while following The MN Safe and Supportive Schools Act (Bullying legislation) regarding student online interactions impacting the school day). (4.29-5.2).
  • Technology vendor agreements are in place and follow all applicable State and Federal laws.


What does this mean for current practice?

  • This law allows for the continued use of tools to be in compliance of CIPA
  • Schools and libraries subject to CIPA are required to adopt and implement an Internet safety policy addressing:
  • Access by minors to inappropriate matter on the Internet;
  • The safety and security of minors when using electronic mail, chat rooms and other forms of direct electronic communications;
  • Unauthorized access, including so-called “hacking,” and other unlawful activities by minors online;
  • Unauthorized disclosure, use, and dissemination of personal information regarding minors; and
  • Measures restricting minors' access to materials harmful to them.
  • This law allows for the continued use of tools to meet state and federal law, including:
  • MN’s Safe and Supportive Schools Act
  • FERPA (Federal)
  • Students do not have to be allowed to opt out of systems
  • Screen sharing tools can continue to be used of non-commercial instruction and technical support
  • Teachers can still use tools like Apple Classroom, lan school, GoGuardian Teacher etc.
  • Monitoring tools like Bark, Securly, Gaggle can still be used in alignment with CIPA, Safe and supportive school Act, and other applicable laws
  • District should, as a best practice, ensure vendors are in compliance with data privacy laws

Digital Resource Request Form

This form must be completed for any and all digital resources you plan to use that require any student information or accounts.

*Flipgrid is now Flip*

Flipgrid has undergone a rebranding is now referred to as Flip. While very little has changed on the user interface, there are planned updates coming soon. Most importantly, Flip is the same safe, inclusive, accessible, free app.

Please check out the announcement here!

What's New in Seesaw!

You will need to log into your Seesaw account to see these updates.

*NEW* Annotation Assignment Option in Schoology

Instructors

Instructors can create an assignment that allows students to annotate a file. This feature allows teachers to provide an attachment as part of the assignment without downloading or uploading it multiple times or assigning it individually to students.

This assignment type provides students with the following annotation options:

  • Add a text box

  • Add shapes, for example, circle, square, or rectangle

  • Highlight parts of the attachment

  • Pen tool for drawing and writing

Note: Type annotations, for example, underline, highlight, and squiggly will only work for text within an uploaded document. Type annotations will not work on images, even if the image is of text.

Creating an Annotations Assignment

  • From your course, click Add Materials.

  • Select Add Assignment.

  • Under Format Options, click Annotations Assignment.

  • Upload a file from your device.

  • Fill in the rest of the Create form.

  • Click Create.

Reviewing or Grading an Annotations Assignment

After a student has submitted their assignment, the instructor can review and grade it from the class assignment.

  • In the Submissions area, select Needs Grading.

  • Review the student's responses.

  • Type a grade into the Grade box.

  • Add notes for the student in the available text box.

  • Check whether or not you want the grade and notes to Show to the student.

  • Click Submit.

Students

Student Annotations offer students a new assignment experience; however, the student display and available options can vary at the elementary and secondary grade levels.

  • From within the assignment, click:

  • Elementary: Draw or Type

  • Secondary: Start Assignment

  • Annotate the file from the Doc Viewer using the annotation tools available in the editor. Changes are automatically saved.

  • When you are finished, click the following:

  • Elementary: I'm Done

  • Secondary: Submit

  • Optionally, to clear annotations, click Clear All. Then, click Clear All again to confirm.

  • To go back without saving, click Back.

Students who have submitted their work can select the assignment again to review their submission.

Students who have not submitted their assignment can resume working where they left off.

  • Click into the assignment.

  • Click Edit Draft.

  • Continue annotating the assignment.

  • Click Back to exit the assignment

Re-Submit Assignment

A student can return to an assignment if an instructor wants the student to try the assignment again.

  • Click on the assignment.

  • Click Re-Submit Assignment.

  • Continue annotating the assignment. Previous annotations will still display.

*NEW* Digital Citizenship Curriculum

Teachers/Staff:

Because we value education and the safety of our students, we have chosen to partner with a company called Neptune Navigate, a service that teaches students how to be smart and stay safe online. Neptune Navigate is made up of comprehensive, self-paced online modules that are designed to take 20 minutes or less for your students to complete. These monthly online modules are 100% ready to go with no additional work required. Each module contains a 5-10 minute video, interactive knowledge checks, and a quiz. Completion plans (required) will be shared at each building level ~ please watch for more information.

We value your time, understanding that you already go above and beyond for your students. We’ve chosen this service because of its educational value and ease of implementation. You’ll also have access to a “tool kit” with additional resources such as tutorial videos and discussion questions.

Thank you for being a part of this team as we teach our students how to behave responsibly online and keep them safer in a digital world.

Windows 11 - What's New!

All student devices as well as staff laptops have been (or will be on the next Update process) upgraded to Windows 11. If your laptop has not updated yet, please run Windows updates and choose to update/upgrade to Windows 11. While there are minimal changes for the user, I have included a Quick Guide below.

*Seven New Microsoft Forms features*

Including the ability to import a Word or PDF to convert it to a Form.

Canva - District Deployment

We are in the process of setting up a district level portal/access for Canva (access via Clever) - for students and staff. If you have used or plan to use Canva, please watch for more details coming. Otherwise feel free to contact me for launch date!
Multi Factor Authentication & Social Engineering

Article attribution to Richard Byrne, FT4T

Your Technology Team

Todd Pickthorn

Karen Londgren

Nick Esping

Kent Powell