SLP Superintendent's Newsletter

Week of November 11, 2019

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  1. United Way Campaign – Thanks to all who participated in the United Way Campaign. Please send donations and pledge cards to Tricia Fontenot. We need to get these in.
  2. District Christmas Card Contest – Deadline to submit is November 15, 2019 -
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I need you to meet with your staff about inappropriate contact with students next week. We have had an increase in incidents at all grade levels. I have provided some possible language that you can use or modify to fit the grade level at your respective schools

I will also need a copy of your agenda and sign-in sheet sent to your liaisons as documentation of the meeting. Lastly, please send a copy of your staff handbook to your liaison as well.

Possible language


When you send a child to the office for discipline or send a behavior letter home, you should be in a position to support your action by giving recorded facts. This will strengthen your position, and being right in such a case is absolutely necessary. As you personally work with a problem child to bring about a solution to his problem, keep an anecdotal record sheet filled in on his case. This will not only help you to think logically concerning the problem, but it will also furnish the basis for action.

All suspensions and expulsions are the responsibility of the principal. Teachers should endeavor to solve problems themselves in the classroom, using the principal as the last resort. Keep anecdotal records of his consistent behavior problems and bring these with you in cases where you find it necessary to bring students' behavior to the attention of the principal. Any consistent patterns or behaviors exhibited, don't hesitate to call for administration.

To leave a class unattended is hazardous in the strictest sense of the word. If it results in nothing more serious, it can eventually lead to partial or complete loss of control of the group. In case of an emergency, press the intercom button located in your classroom.

Do not engage in any type of physical encounter with a student. Never put a child in the hall or a closet. Do not hit, slap, strike, pinch, or shake children. A disruptive or defiant student who needs to be removed from the classroom is not your responsibility. Call for assistance from the office.

Kneeling or other punishments involving physical pain are not to be administered.

* No student should be sent to the office without a referral or some written information. Only write what you saw or heard.


Professional Development



SL Perseverance Responsibility Integrity Determination


Just a few notes and reminders:

CCIR – In the military, there is something called the Commanders Critical Information Requirements. It is a comprehensive list of information requirements identified by the commander as being critical in facilitating timely information management and the decision-making process that affect successful mission accomplishment.

I need you to ensure that you provide (via a call and/or text) me and your liaison any and all information that requires any emergency services professionals (Police, Sherriff, EMS, etc.) to be called to your campus. Once things have settled, I need you or your designee to provide a written statement. This will help me in my decision-making process as well as communicating with the media.

Here are a few, not limited to the following, examples:

Notify me immediately:

• Any death, serious injury or serious illness of a student or staff member

• Any lost or damaged equipment

• Any suicidal ideations or attempts

• Any reportable incident that is medium or high severity (DUI, domestic violence,

arrests, alcohol-related incidents, etc…)

• Any loss, compromise, or mishandling of sensitive material or equipment

• Any incidents of discrimination, hazing, or sexual harassment/assault

• Any transportation mishap

• Any missing or lost students that have been unaccounted for

• Any emergencies during school or sporting events

• Bomb Threats or Active Shooter events

Three Es– Stay Focused, Motivated, and of good courage…remember the three Es (Expectations, Enthusiasm, and Energy) they will get you to the finish line and beyond!

What’s Next - Some of you may remember the television show The West Wing. In it, the fictional president regularly ended staff meetings with two words – “What’s next?” It was his way of signaling that he was finishing the issues at hand and ready to move on to other concerns. This was his way of keeping his eyes ahead. What’s next for SLPSD? There are many challenges and opportunities that lie ahead but we must keep ourselves as well as our students focused on the tasks at hand. I know how hard you are working to make this year successful. Keep your eyes fixed on the prize!

Become What You Believe! Yes, We Can!

District 2019 - 2020 Theme: Become What You Believe!


The mission of the St. Landry Parish School Board is to ensure high-quality instruction while working collaboratively with families and communities to maximize every student's potential.


The St. Landry Parish School Board will promote excellence in education for all citizens.
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New: New Principals Workshop

The Louisiana Association of Principals (LAP), in conjunction with the Department, is offering a half-day new principals workshop. This workshop is designed for principals with 0–3 years experience. Attendees will learn what it takes to improve staff dynamics, increase morale, and create positive conditions for staff and student success.

The New Principals Workshop will be held from 8:00–11:30 a.m. on December 10 in Lafayette at the DoubleTree Hotel. The cost is free for LAP members and $100 for non-LAP members. Seating is limited to the first 100.

The deadline to register is November 29.

Reminder: 2019-2020 Teacher Roster Verification for VAM

The Curriculum Verification and Results (CVR) Reporting Portal roster verification ensures that teachers are assigned to the correct courses and classroom rosters of students for the purposes of value-added (VAM) analyses. The data in CVR will be used to calculate a teacher’s VAM score even if the teacher and/or principal do not verify the roster. Teachers instructing ELA, math, science, social studies (grades 4—8), and Algebra, Geometry, English I, and English II courses (all grades) should verify their rosters as they are eligible to receive VAM scores.

November 1—December 13 (6 weeks): CVR Open for View-only

● Users can view and check the roster data for accuracy and make changes in the source data systems (SIS, CUR, PEP). The CVR Help Desk will be able to assist with any issues that a school system must correct in the source data systems.

An updated user guide for CVR is now available.

Reminder: Save-the-Date: Teacher Leader Summit 2020

The 2020 Teacher Leader Summit will take place May 27–29 at the Morial Convention Center in New Orleans. Registration for the Summit will occur in three phases:

● Early bird registration (January 10 through March 1)

● Regular registration (March 2 through May 11)

● On-site registration for those who do not register by May 11

School systems will not receive a specific allotment of seats. Registration will be filled on a first come, first served basis.

To help offset the cost of running a high-quality, multi-day event for thousands of Louisiana educators, the Department will charge a small registration fee for the 2020 Teacher Leader Summit.

This fee will cover:

● admission to conference;

● conference sessions; and

● lunch (May 27 & May 28).


1-Day Ticket

3-Day Ticket

Early Bird Registration

(January 10—March 1)



Regular Registration

(March 2—May 11)



On-site Registration

(May 27—29)



Educators can receive a discount by registering early and registering for all three days at once. Educators can choose to not eat the lunch provided, but may not opt-out of the registration fee.

Reminder: Resources and Events at the Louisiana Old State Capitol

Please share with high school teachers.

Louisiana’s Old State Capitol, part of the Office of Secretary of State Kyle Ardoin, has partnered

with the National Park Service to host an exhibition called Victory from Within: The American POW Experience through December 20.

Below, please find information on other related upcoming programs and initiatives:

November 13 at 5:30 p.m.: Part One: An American Prisoner of War Experience

○ Recommended Audience: High school students and above; not for sensitive audiences

November 14 at 5:30 p.m.: Part Two: Victory from Within

○ Recommended Audience: High school students and above; not for sensitive audiences

Visit Louisiana’s Old State Capitol’s webpage for more information on all exhibits and upcoming events, including how to book a tour. Additional materials will be added to the site over the coming weeks.


New: Tools to Assist Schools Navigate the Vaping Epidemic Webinar

Please share with administrators.

On November 13, the Public Health Law Center and American Lung Association will be presenting a webinar on approaches that effectively alleviate the addictive properties of nicotine in place of strictly punitive measures. ALA’s INDEPTH program is an alternative option to students who face suspension for violation of school tobacco or nicotine use policies.

School administrators and educators are encouraged to learn more about this program by joining the Tools to Assist Schools Navigate the Vaping Epidemic Webinar on November 13 at 12:00 p.m.

Reminder: School Immunization Reporting Deadline

The Louisiana Office of Public Health (OPH) reminds schools that the yearly submission of student immunization data is due November 15. Louisiana Revised Statute 17:170 requires chief administrators of all schools in the state, both public and private, to transmit electronically immunization compliance reports to the Louisiana Department of Health. School staff responsible for completing the submission must use the school module within LINKS, the Louisiana Immunization Network. All students attending school in Louisiana must have either a complete immunization record or an immunization exemption on file with the school in order to comply with the school entry law. School officials may exclude any student from attending school who does not present the required documentation.

Beginning with this year’s data, the OPH will publish school-level data on the OPH website. Parents and interested persons will be able to look up individual schools to assess how well the school is complying with laws requiring complete immunization records for school entry.

Schools in need of assistance related to the completion of the immunization report and submission of data through LINKS are encouraged to contact parish immunization program consultants. Contact information is available at the OPH Immunization Program website.


New: Upcoming Advanced Placement Deadline

School- and school system-level Advanced Placement stakeholders should activate their account on MyAP Planner prior to November 15.

November 15 is the deadline to order exams for the 2019-2020 academic year. Exams can be ordered by visiting MyAP Planner.

REMINDER: 2020 Jump Start Convention Registration is Open

Please share with counselors.

Registration for the 2020 Jump Start Convention is now open and will close on January 3. Participants will learn the latest trends in career and technical education and take a “deep dive” into the new streamlined Jump Start 2.0 pathways that will be considered for adoption in spring 2020. A list of discounted hotels is available for this event.


In an effort to expedite to student accident claims please make sure the attached form is filled out and sent in with the student accident form IF you believe the accident will warrant an investigation or it required medical attention.

Parents/guardians would only get a copy of the regular student accident report—the attached supplement is for our adjuster only.

AP Coordinator Exam Order Training Dates

Please share with administrators and AP coordinators.

The preferred AP exam ordering deadline is October 4. Please register for one of the nine remaining Preparing and Submitting the Exam Order sessions for AP coordinators to prepare for the changes. The sessions will be offered at varying times on the following dates.

● November 12 at 8:00 a.m.

The final deadline for submitting AP exam orders is November 15.

Social Studies Fair







You should be reviewing and approving the following bookkeeping reports monthly. And your bookkeepers should be submitting these to Angie Marks monthly by the 15th.

  • 1. General Ledger Activity Report for the month
  • 2. Bank Reconciliation Report
  • 3. Outstanding Check Listing
  • 4. Copy of Entire Bank Statement (including copies of checks and deposits)

SEPTEMBER 2019 reports are due.



Please either send the United Way pledge cards and check to me or call me to make arrangements for me to pick it up.

Thanks in advance for your help in the 2019 St. Landry/Evangeline United Way Campaign!!!

Christmas Card Art Contest

We are in search of artwork for our district Christmas Cards.

Here is the link to the online application:

The deadline for submission is November 15, 2019. All entries can be turned in to me at the school board office.

Winners have their artwork displayed on our district Christmas Card and they get a framed copy of their artwork.

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New: U.S. Presidential Scholars Program

The U.S. Department of Education has invited chief state school officers to nominate outstanding students for the U.S. Presidential Scholars Program. This year, states are allowed to submit nominations for up to twenty-five outstanding students who would otherwise not qualify under the program's traditional academic component (automatically qualified based on ACT/SAT scores) or arts component. Nominations may also include students who have demonstrated outstanding achievements in career and technical education (CTE).

The Department invites school systems to submit nominations for up to three outstanding students. The nominations must include a male and female student for the general category, and at least one nomination should be for a student who has been successful in CTE. Students must be high school seniors scheduled to graduate or receive a diploma between January and August of 2020. Please review the additional program requirements to learn more.

Nominations should be submitted through a single nomination letter for all nominees (not to exceed three pages total) signed by the local superintendent or school leader, and emailed to no later than November 15 at 4:30 p.m. Please include the student’s name, home mailing address, gender, and email address, as well as the high school name, mailing address, and CEEB code. Selected nominees will be sent through a secure online form to the U.S. Department of Education. Please note "Presidential Scholars" in the subject line.

Principals' E-Binder

Remember to check the Principals' E-binder for forms you may need throughout the year.

Login Credentials:

Username: slpsb

Password: principals

*Send me an email if there is something specific that you would like included in the e-binder.


Reminder: Release of School and Center Performance Communications Toolkits

The Department released a toolkit to help school systems, schools, and early childhood centers communicate the release of their 2019 performance scores in the Louisiana School Finder. The toolkit includes resources such as:

● School Finder flyer, poster, website button, and social media graphics

● Sample early childhood and K-12 news releases

● Animated videos to help explain early childhood performance profiles

● Early childhood and K-12 customizable parent night presentations

All resources are available in the principal support library. All videos are available on the Department’s YouTube channel on the “School Finder” playlist.



Below is some very important information pertaining to WorkKeys 2.0 testing for the second quarter:

· The WorkKeys online testing window for 11th and 12th grade retesters in St. Landry Parish will be December 9 - 13, 2019.

· High schools may choose their retest dates, but the dates must be within the district’s window.

· IMPORTANT: Students with the small group or test read aloud accommodations cannot be tested during this window. These students may be retested during the Spring 2020 accommodated paper-based window (March 18 – April 1, 2020).

Please be reminded that Bulletin 118 was updated in March 2018, and the administration of WorkKeys must adhere to the following policy:

· Students shall be subject to a 30-day wait period before retesting on WorkKeys assessments, during which time schools shall provide remediation using ACT WorkKeys Curriculum; therefore, students cannot begin a retest until at least the 31st day.

· Due to the 30 day rule, LDOE will no longer accept the National Career Readiness Certificate (NCRC) for accountability purposes. According to Bulletin 111: Districts must provide student results for all WorkKeys tests taken by every student to ensure all results are considered; therefore, schools must submit the skills report for all of the submissions for accountability. Not doing so will result in the school getting zeros.

· In an effort to maintain uniformity throughout the district and to ensure compliance to the 30 day wait period for remediation,all St. Landry Parish schools must adhere to the retest dates outlined in the 2019 – 2020 District Assessment Calendar.

Please note that you currently have the ability to create groups and add students to your realm. All WorkKeys information has been uploaded to the STC Google Drive.

If you have any questions, please do not hesitate to contact me.

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Submitting Content for Administrative Reminders

To submit content, email Tricia Fontenot at the email address below.