Shiloh Scoop

Late Winter editon

Shiloh Farms Homeowners Annual Meeting

Date: Saturday, February 11, 2023

Time: 10 a.m. (Sign in begins at 9:30 a.m.)

Place: Shiloh Farms Clubhouse, 6025 Shiloh Road East, Alpharetta GA 30005

Topic: Shiloh Farms HOA Annual Meeting

Time: Feb 11, 2023 10:00 AM Eastern Time (US and Canada)

Join Zoom Meeting

Meeting ID: 826 3526 7737

Passcode: 717950

What are we voting on?

We will be voting on two very important amendments to our By Laws and a new Board member at the annual meeting.

1. Submission to the POAA (Town Hall held on January 18th at 6:30pm to have all questions answered by the lawyer).

Time: 6:30pm

Date: Wednesday January 18th, 2023

Location: Virtual

Join Zoom Meeting

Meeting ID: 882 1190 9751

Passcode: 262796

2. Trash amendment (ASKED FOR BY RESIDENTS AT THE LAST ANNAUL MEETING): it states that if trash services cease, the increased dues for trash services will not be included in annual dues.

3. Voting on new board member

Why do I need to turn in a consent form and a Proxy?

The consent form is to either accept or reject the proposed two amendments. This can be scanned and emailed directly to Carrie Neville (see below). If you attend the meeting you will be able to hand in your consent form and vote for a new board member. If you are not at the meeting you will need to turn in your consent form and turn in a proxy form so your proxy can vote on the Board member for you at the meeting (see below on how to do this). The ballots for election of Board members will be handed out at the meeting. Please let your proxy know how you would like to vote on the Board member ballot. Currently there is only one person running for the Board, however our by laws allow for nomination from the floor.

If you are not attending the meeting, please submit both your consent form for the amendments and a proxy form so that your proxy can vote on the new board member in your stead.

How do I VOTE?

1. Attend the annual meeting and vote at the meeting.

2. Drop off your consent form and proxy form (for board member election) at 9:30am at the clubhouse before the annual meeting and attend the annual meeting virtually.

3. Give your proxy and consent form to a neighbor and instruct them how to vote on your behalf for the Board member position.

4. Submit your proxy and consent form to a Board member and instruct them how to vote for the board member position by dropping it in one of the following mailboxes (please place ballot and proxy in an envelope):

Crofton: Dawn Bourg 6830 Ulster Court

Belmont: Lance Hall 6540 Barrington Run

Ridgefield: Hokan Ojert 6715 Ridgefield Drive

5. Submit your proxy for Board member election and completed consent form to Carrie Neville at

Please be sure to let her know how you would like to vote on Board member.

Please take the time to vote. We need to make quorum for the meeting and if we don't get enough participation it will cause undue work for the Board of Directors.

Annual Dues Increase

Dues will be $1140 for 2023.

As mentioned in prior Scoops, your Board obtained competitive quotes from several vendors to help reduce rising costs due to exceptionally high inflation.

You may recall that your annual HOA fee includes a "base" fee for routine maintenance and a "pass through" charge for trash management. As a result of our efforts, our base HOA fee of $825 will increase by less than 5% to $866.10. This is significantly lower than inflation. In addition, in 2023 you will benefit from a full twelve months of discounted trash service fees. Red Oak will increase their monthly fees by 5% to $23.10 in April 2023. This fee will be 8% lower than their public offer and 14% lower than the Waste Management fee – their only competitor in our area next year.

Your total 2023 annual HOA fee will therefore be $1,140. See the link to "Your 2023 HOA fee explained" for a clear explanation of how this was calculated.

Your Board will provide a more detailed description of our inflation mitigation exercise at the Annual Shiloh Farms HOA meeting.

Assessments will be due February 1st, 2023 and will not be considered late until March 1st, 2023. Statements and annual budget information were mailed out on January 12th, 2023 and will hopefully arrive by January 18th or 19th 2023.

Big picture

Shiloh Farms HOA BOD

Director Hokan Ojert President Ridgefield (Retiring)

Director Jane McLain Vice President Belmont

Director Gary Nixon Treasurer Belmont

Director Lance Hall Secretary Belmont

Director Dawn Bourg Member at Large Crofton

Association Manager (CMA) Carrie Neville 404-835-9216 CMA