Tendering and Contracting

How business carries out tendering and contracting


A tender is a sealed bid or offering document to express interest in request for tender, it is more likely offers that meets their needs such as supply of goods and other services that keeps them running. Also they must consider the quality, time and cost as this is the most important and have massive significance to the client. Tendering is the action and procedure of making a bid or offer to the people in exchange of something. It is containing a comprehensive information on requirements and terms associated with a potential contract and this is called RFT or Request for Tender. Additionally, it contains what is required for the needs of the organisation, criteria and instructions that are to be obeyed.

How They Carry Out Tendering and Contracting:

Firstly, the tender holder looking what is needed or what they need of products or services. The tender process has been decided.

Secondly, advertising the offer, it contains requirements and operation needed for carrying out the role. The business will publish tender documents to those organisation that replied.

Thirdly, selection criteria, they will submit pre-qualification questionnaire. It consists question like the specifications and details of the organisation e.g. financial information, business exercises etc... This is used to know more about the background of the organisation. They will determine and assess the pre-qualification questionnaire and judge a score . It will be scored most economically advantageous tender.

Fourthly, awarding criteria, succession at pre-qualification questionnaire applicants will be notified. The invitation to tender is when the organisations will be invited to tender for a contract. Then the tender documents will be submitted and finally scored.

Lastly, either the contact is awarded or further assessment to the applicants by telling them to make a presentation, it will be then short-listed and the contract is awarded to the best applicant that gratify the organization needs.

The winning bidder should be selected through a fair process and the contract must be awarded efficiently and successfully

Equality and Diversity

The equality act 2010 is linked to the public sector quality duty. This act is to eliminate unlawful discrimination, advance quality of opportunity and foster good relations when exercising their functions." In the tender process, the procurement processed exhibit their equality to all the contractors and supplier. They will look the supplier who have deep understanding of the legislation. They will check their discrimination history etc... In the pre-qualification questionnaire the applicants will be asked about the equality and will be assessed to see if the applicants passed the statutory regulation and how they approach equality.

Negotiation and Contracting

The tender document is likely to be part of the contract, so it is important for the applicant to check firmly what they've said properly such as the product and services they have stated as they will need to execute this. If the applicant won the tender there might be a pre-contract meeting negotiation which only cover few elements of the contract negotiation. The contract is awarded when the tender acquisition is finalised. The main components of the contract would be in the invitation to tender which shows what are the applicants need to perform. It will require the applicant to publish report on key performances and service outcomes, sometimes the payment will be base on the performance.