HPES Newsletter
04/27/2020
Staff,
I hope that you are doing well, staying home, and staying healthy!
This week we will begin our HPES Check-Out Process. We have taken our usual Check-out form and broken it down into three phases. This will allow us to check out in an efficient manner, while adhering to the social distancing guidelines, and without feeling overly stressed. We will begin with Phase 1 this week. Phase one will revolve around packing up student belongings and preparing them to get picked up curbside.
- Week of 04/27-05/21- Staff will be follow a schedule to come into the school building and pack up/organize student belongings.
Tuesday: Support Staff (Specials, Sped, Intervention, Counselor, Library, IC)
Wednesday: 100/200 classroom teachers
Thursday: 300/400 classroom teacher
Friday: Closed or anyone who needs additional time
- Week of 05/03-05/07- Parents will be invited to pick up their child's belongings and drop off any library books.
I've included Phase 1 in this newsletter, and we will discuss it in detail during SWAT tomorrow. Support staff please select and attend any SWAT meeting tomorrow so that you can get the information.
As always, try your best to stay home, and keep yourself and your family healthy!
Warm Regards,
Lizbeth Ruiz
PHASE 1 CHECK-OUT
MORNING ANNOUNCEMENTS & PRINCIPAL READ ALOUD
It will also be linked on the parent newsletter. Please remind your students to tune in and watch them.
Click here to access the Morning Announcements video:
Principal read aloud this week is " Rainbow Weaver /Tejedora de Arcoiris" written by Linda Elovitz Marshall.
Click here for the English read-aloud:
Click here for Spanish Read Aloud-:
Both are also saved in our Remote Learning Shared Drive in the Morning Announcements folder.
CAMPUS VISIT TO GATHER INSTRUCTIONAL MATERIALS
HPES will be open for you to come grab-and-go items you need for instruction.
We are not working from campus, so please email or text us to set up a time.
Monday & Wednesday: Ruiz
Tuesday & Thursday : Olivas
You will need to check in with Mr. Olivas or I in the front office, please text us so we can open the door for you. You will also need to sign in and out at the front door so that custodians know to clean your room.
Friendly Reminder about Student Workload... MONDAY - THURSDAY
Teaching and assigning work should ONLY be happening in the Monday through Thursday window.
Please do not assign any extra work on Fridays. Fridays are reserved for student catch up and refining, and for teachers meet with their team, plan, create materials, record lessons, participate in ARD's, and 504's. teachers are to be checking on assignment completion, selecting which assignment you want to take a grade on for the week, communicating to parents about any concerns, and/or providing students with additional support as needed to allow students to gain a stronger understanding of concepts or help them complete assignments IF possible.
PK & KG REGISTRATIONS
PFISD is preparing for a “contactless” registration process for PreK and K students beginning May 4th. Families will pick-up a registration packet from their school and return it.
Pick Up Dates and Times
• May 4th (8:30 am to 12:30 pm) or May 5th (8:30 am to 12:30 pm) or May 6th (4:00 pm to 6:00 pm)
Returning Packets Dates and Times
• May 6th (4:00 pm to 6:00 pm) or May 7th (8:30 am to 12:30 pm) or May 8th (8:30 am to 12:30 pm)
Families who miss the pick-up packet dates will need to contact the campus registrar to make arrangements for packet pick-up.
We anticipate the PfISD website being updated with PreK and K registration information at the end of the week. The updates will be found here:
http://www.pfisd.net/Domain/1581
As a reminder Proof of Residency requirements have been updated for SY 20-21. The website has the updated information.
MEET THE TEACHER & PARENT ORIENTATION DATES
Meet the Teacher night is scheduled for Tuesday August 11th.
Parent Orientation is scheduled for Thursday, August 27th.
PFISD HOME PACKAGE DELIVERY PROTOCOL
It is our nature as educators to be nurturers. During the Covid-19 pandemic, it is important to be nurturing in a manner that keeps our families at school and our families at home safe. Not succumbing to our “typical” nurturing nature will be paramount when delivering packages to our students’ homes. It is imperative to adhere to the following protocol.
Please click on link and read the ENTIRE Protocol Document.
https://docs.google.com/document/d/1SF-qvYtCio3kz8AjFu_VLT2MRKSjeB8a9TOViHkt_bg/edit?usp=sharing
PfISD LIMITED HOME VISITS PROTOCOL
What are Limited Home Visits?
“Limited Home Visits” will be made to recapture students that the campus has not been able to contact. These home visits are a last resort to finding these families. An Attendance Specialist will be accompanied by another staff member.
“Limited Home Visits” are defined as official school business home visits conducted by full time staff members (attendance specialists, safety & security personnel, feeder and campus-level support staff, etc.) for the Pflugerville ISD, that are scheduled, coordinated and conducted only as a last resort measure to recapture students and their parent/legal guardian who have not responded to several school communications via phone, email, or by any other technological means.
Please click on link and read the ENTIRE Protocol Document.
PROTOCOLS: District Limited Home Visits
https://docs.google.com/document/d/1D6Vgm1SxFvGuQG6iWutIHo9XXpm6M-4IwfIwk3nx7ZM/edit?usp=sharing
PREK REPORT CARD FOR 4TH NINE WEEKS
(submitted by Stephanie Bonnet-Kramer)
PreK Teachers will not utilize RSK! for the final nine weeks due to the limitations created by COVID-19. An alternate report card has been approved for use.
Teachers have received instructions included in Additional Support for PK Grading. A Zoom meeting will be scheduled to review and address any questions.
K-1 REPORT CARDS AND PROGRESS REPORTS FOR THE 4TH 9 WEEKS
(submitted by Holly Galloway)
As a result of the COVID-19 Extended School Closure: Grading Adjustments to Policy, Procedures, and Regulations the Kindergarten and 1st Grade progress report an report card for the 4th nine week have been adjusted. Teachers should utilize the Kindergarten or 1st Grade 4th Nine Weeks Progress Report and Report Card in place of the paper progress report and report card that would normally be hand-generated by the teacher. Please use the Additional Support for K-1 Grading document for guidance on grading during the final 9 weeks of the school year.
2-5 REPORT CARDS AND PROGRESS REPORTS FOR THE 4TH 9 WEEKS
REMINDER - GT SIX HOUR UPDATE PROCESS – DUE MAY 1, 2020
REMINDER - GT SIX HOUR UPDATE PROCESS – DUE MAY 1, 2020
(submitted by Shirley Bachus)
All core content GT teachers are required to show evidence of the six hour GT update training. To show evidence of completion, teachers will complete the Professional Learning Reflection (<click) by May 1, 2020. To submit the Professional Learning Reflection form, all questions must be answered and documentation of training must be attached at the end of the form.
If someone still needs to complete the six hour update, we recommend using our online training library through TAGT On-Demand. The link to register for these courses is: http://txgiftedcourses.responsivelearning.com/SelfRegistration/. To access free one, three, or six hour training modules, PfISD employees can use registration code: u11801PISD11243. While all courses in the library are excellent, we highly recommend Differentiation in the Real World, featuring Lisa Van Gemert.
Principals may access the spreadsheet to see who has completed the six hour update here. Contact Shirley Bachus with questions.
2nd ROUND OF STUDENT MEDICATION PICK UP
(submitted by the Health Services Department)
We will be doing another District wide medication pick up on May 6th and 7th from 2pm to 6pm both days. Nurses are also available to be on your campuses when students are coming to pick up items. Please let them know these times as well. Once all these times have passed, medications will be discarded as they are at the end of every school year per policy. Please reach out to Denise Kablatiis or Pam Palmer if you have any questions.
SPECIAL EDUCATION AND SECTION 504 UPDATE FOR PARTICIPATION OF VIRTUAL LESSONS
(submitted by Cara Schwartz)
UPDATED INFORMATION! The Special Programs Notice for Participation in Virtual Lessons covers confidentiality, FERPA, and district expectations for one-on-one and/or small group instruction for students receiving Special Education or Section 504/Dyslexia services.
This notice is now available in both English and Spanish with links to Procedural Safeguards embedded within the documents:
Deborah Reeder (Director of Special Education) and Shannon White (District Coordinator of Section 504 & Dyslexia) will make sure this document is shared with campus staff through department coordinators and specialists. Please feel free to contact us if you have any questions.
ELEMENTARY TEACHER AND STAFF Q & A SESSION
(submitted by Kathryn Ives and Elementary Integration Specialists)
The Elementary Integration Services team is here to help teachers and staff get their questions answered. Each Friday from 10 -11 a.m., the Elementary Technology Specialists will be conducting a live Zoom Q & A session.
What types of questions should teachers bring to the meeting?
Questions about Google Classroom, Seesaw, Instructional websites, Youtube videos, Zoom meetings, Skyward How-To questions, other District resource usage questions.
How Do I Join?
Elementary teachers and staff may click the zoom link posted here each week.
A link for each week will be posted on the Google Doc the evening prior to the Friday, 10 am meeting.
CAMPUS CALENDAR
STAFFING
We will host interviews this Friday, May 1st for the Dyslexia/Intervention position.
SWAT/PLC MONDAY- CHECK-OUT & MASTER SCHEDULE
Time: 09:30 AM
Meeting ID: 999 4660 5826
Password: 023017
1st Grade:
Time: 09:00 AM
Meeting ID: 987 6025 0338
Password: 023242
2nd Grade:
Time: 10:00 AM
Meeting ID: 986 1566 0772
Password: 020509
3rd Grade:
Time: 10:30 AM
Meeting ID: 998 6181 4595
Password: 000022
4th Grade:
Time: 11:00 AM
Meeting ID: 991 0472 6858
Password: 016160
5th Grade:
Time: 11:30 AM
Meeting ID: 953 0993 6070
Password: 027540
Specials & Intervention/Sped:
Time: 12:00 PM
Meeting ID: 967 4791 0752
Password: 024546
PAPER-BASED INSTRUCTION LEARNING PACKET- Volunteers needed (submitted by Holly Galloway)
DISTRICT PLCS FOR SPECIAL AREAS -(CTE, FINE ARTS, SPED, PE, PRE-K, COUNSELORS, LIBRARIANS) (submitted by John O'Hare)
For District PLCs involving elementary staff only, these can be scheduled on Mondays from 3:00 PM – 4:00 PM.
For District PLCs involving K-12 staff, these can be scheduled on Fridays from 1:00 PM – 2:00 PM.
Not every District PLC will meet every week. These are placeholders for district departments to use when they need to meet with campus staff in special areas.
Curbside Meals
Grab-and-go meals will be available for curbside pickup at the following locations and times. Parents may pick up breakfast and lunch at the same time.
- Breakfast: 8 - 9 a.m.
- Lunch: 11 a.m. – 1 p.m.
Parents must be prepared with the following:
1. Be prepared to present one of the following through the window upon meal pick-up:
- Official letter/email from school listing children enrolled
- Individual student report cards
- Attendance record from parent portal of school website
- Birth certificate for children
- Student ID cards
2. Parents may not receive meals for other children.
3. Each meal provided to parents on behalf of children must be documented by the organization.
Meals available at the following locations:
Pflugerville High School
- Dessau Middle School
- Kelly Lane Middle School
- Park Crest Middle School
- Westview Middle school
- Copperfield Elementary
- Northwest Elementary
- Pflugerville Elementary
- Wieland Elementary
- Windermere Elementary
REMOTE LEARNING PACKET LOCATIONS
Remote Learning Packets are now available via newspaper mailboxes at the following locations:
Pflugerville High School
Dessau Middle School
Kelly Lane Middle School
Park Crest Middle School
Westview Middle school
Copperfield Elementary
Northwest Elementary
Pflugerville Elementary
Wieland Elementary
Windermere Elementary
They are placed at the grab-and-go meal locations across the district. Packets will be returned at the same locations from 8-9 am and 11 am – 1 pm on Mondays .
Reminders about Online Lessons & Paper Learning Packets
***If your team is planning on sending a separate lesson to the ones available online, please make sure that you make exceptions for those students who do not have technology and allow them pick up a packet curbside at the meal locations. Parents are also able to print packets at home.
***If you have any students picking up a packet, you will need to pre-record yourself teaching the lesson and send this out to their parents.
***If your students are doing online learning (not packets), please make sure to either Pre-record yourself teaching the lesson and make it available to them , or offer a live lesson. Remember live lessons are not required.
****Please save any pre-recorded lessons in your teams folder so that other members of your team can access, or other grade levels can get ideas.
*** If you are having live zoom lessons, please invite the administrator assigned to you grade level to your meeting. We may not be able to attend, but we will try and pop in when we can.
Helpful Links:
REMOTE LEARNING WEBSITE VIDEO Remote Learning Website Video
The video explains the layout, navigation and the many available resources included in the Remote Learning website.
Access Go Math: https://drive.google.com/file/d/1cJfLQzs7j_LFd-6Spz1o9d24--O8aMMI/view
Employee Newsletter: http://www.pfisd.net/domain/1882
PfISD COVID-19 FAQ: http://www.pfisd.net/site/Default.aspx?PageID=7669
Instructions from Dept of Curriculum: Staff CommunicationStaff Communication Regarding Instructional Programming Regarding Instructional Programming
Remote Learning Do’s and Don'ts: Distance Learning Do’s and Don’ts
Remote Learning Plan for Students with Disabilities: SpEd Remote Learning Plan
Remote Learning Website (for staff, students, and parents): http://www.pfisd.net/Page/7671
Remote Learning K-8 Resources (from site above): K-8 Resources
Remote Learning Scope & Sequence (from website above): Scope & Sequence
Students Who Need Technology Access Survey Link: https://forms.gle/iFBapTtCJGczPmWaA
Staffing Guidelines from HR: HR Work From Home Guidelines
Staff Device Check-Out Process: https://forms.gle/gF6wrg55iSJ2cbQG8
District Electronic Guidelines: District Electronic Guidelines.
- Reaching All Students Document: Reaching All Students -
- PBIS Monthly Newsletter: April 2020 District PBIS Monthly Newsletter
- MUltilingual Talking Points translation resource: talkingpts.org. TalkingPoints Promo Video
Brush up on your technology:
The following links are optional and only for what YOU need. Please don’t waste time watching ones you are already a pro at. However, for the ones you are not comfortable with, I recommend you use this time to get acquainted with each of the platforms:
Google Voice (phone calls): How do I get started? Go to voice.google.com or download the Google Voice mobile app. To learn how it works, visit the Voice Help Center. Here is an additional Google Voice how-to document created within PfISD - Google Voice.pdf
Google Classroom: https://teachercenter.withgoogle.com/first-day-trainings/welcome-to-classroom
G-Suite aka. Google Apps:
Docs: https://drive.google.com/file/d/0BxrgctLtCPwnNmczclJCeVRjQ1U/view
Sheets: https://drive.google.com/file/d/0BxrgctLtCPwnUFBfYTlKanJ6WDA/view
Slides: https://drive.google.com/file/d/0BxrgctLtCPwnZl9BdS0tR09fUms/view
Forms: https://drive.google.com/file/d/0BxrgctLtCPwnejdET0xOYW91R2c/view
Zoom Meetings: https://support.zoom.us/hc/en-us/articles/201362193-Joining-a-Meeting Maybe even practice hosting and receiving one with a fellow staff member so you are ready in the event we ask you to join one
Using the Snipping Tool: Snipping Tool Tutorial Vide
Check to see if a student has “viewed” a google classroom assignment: Checking viewing / trending view for student assignment.webm
Mute a student due to inappropriate comments in Google Classroom: Mute Students - Guide to Google Classroom
Have more questions? The PfISD Technology team is standing by to help you integrate technology into your distance instructional efforts. Angela Mathews is our campus contact, but here is a list of the others in case you need it: PfISD Technology Department