Academic Affairs Brief 01.14.22

Faculty + academic staff weekly updates


The Academic Affairs Brief now includes new sections and a new look for the new year! In light of the announcement of the Spring 2022 semester's two-week virtual class start (see email), this is a special issue highlighting FAQs with important information and resources for faculty to know for planning and preparing for the new semester.

Important Upcoming Dates

  • Classes Fully Virtual Mon, Jan 17 thru Fri, Jan 28

  • Add/Drop - Mon, Jan 17 thru Fri, Jan. 21

  • Enrollment Verification - Mon, Jan. 24 - Tue, Jan. 25

  • In-Person classes begin Mon, Jan. 31

This Brief Includes:

  • COVID-19 Updates

  • FAQs for Spring 2022 Re-Opening

  • Events + Special Programs

    • Martin L. King Jr Day/Week 2022

  • Curriculum + Assessment Info

    • Curriculum Proposals

  • Professional Development Opportunities

    • InSpace Training for Faculty

    • Council of Independent Colleges Nominations

    • CCSJ Spring 2022 Fellowship Program

  • Academic Support for Students

    • Student Experience Grant

    • Week 4 Early Alert Survey (aka the Nudge)

    • Executive Function Skills Support

  • Champlain In The News

  • Academic Calendar

    • Religious Holidays Spring Semester & Summer Sessions 2022

    • Change to Academic Schedule - Fall 2022

COVID-19 Updates

All employees should notify the college if they are identified as a close contact or if they test positive for COVID-19. Please use this form and a member of Employee Health will connect with you. This link is provided in every Academic Affairs Brief as a “button” at the bottom of the email message.
    • Check your email for a message from Sentry MD ( This is the service we are using to collect employee vaccination and booster documentation from employees. Please submit your (1) SentryMD Authorization Form and (2) vaccination/booster documentation by Fri, Jan 21.

    • Residential students have three options for when they can return to campus (Sun, Jan 16, Sun, Jan 23, Sun, Jan 30). This email provides additional detail about Residential Student Move-In. Details include:

      • Residential students are required to submit a negative test prior to arriving on-campus and must test within two days of their arrival.

      • Students who do not submit a negative test before arriving will not be permitted to move in and failing to test within your first two days on campus will result in being removed from campus until a negative result is provided.

      • Students who test positive for COVID-19 within 10 days prior to their arrival date, are in quarantine, or are experiencing COVID symptoms are asked not to travel to campus. If students have been identified as a close contact within 10 days prior to arrival they should contact the Student Health Center prior to travel to campus.

    • All students received this email on Wed, Jan 12 with further detail on Spring Re-Opening.
    • The Whiting Hall Testing Center is open Mon-Fri 9 a.m-12 p.m. for asymptomatic testing for students and employees with vaccination exemptions. Symptomatic testing is available for students each day by appointment. For the Monday and Tuesday that follows each Sunday move-in date for students, the hours will be extended to 9 a.m.-2 p.m. for Arrival Testing.

Click on the blue Covid-19 Dashboard bar above to see updated information.

How Can Faculty Notify Students About The First Two Weeks?

Since courses will be delivered virtually during the first two weeks of the spring semester, it is essential for faculty to let students know how to access their virtual class sessions. In addition to emailing students, here are additional suggestions.

  • Post an announcement in Canvas. Welcome students to your class and inform them how they should plan to connect to the virtual classes for the first two weeks.

  • Send a Google Calendar invite to your students with connection information.

This video will walk you through the process

Invite your students to Virtual Classes

Are faculty permitted to teach virtual classes from classrooms/labs on campus the first two weeks of the semester?

Yes. If you plan to teach from campus during our virtual instruction period, please send an email to Champ Support( with; the course section, the room number and the times your class meets, and any specific needs. This will allow Champ Support to ensure that the technology in your room supports virtual instruction. In some cases, Champ Support in collaboration with the Registrar will help you have access to a different room with better technology where appropriate.

Will Zoom licenses be available for virtual instruction?

Only on a limited basis. If Google Meet or InSpace doesn’t meet instructional needs, faculty should communicate with their Division Dean. Zoom licenses are only available by special request with the approval of the Provost Office and Information Systems, so requests should go through the Dean.

How should faculty best prepare to teach for the Spring 2022 semester?

  • The CLT has prepared a set of questions, which is geared toward people who have taught virtual classes before and would like a way to “self-check.”
  • If you are new to teaching virtual classes and want a more comprehensive overview, explore this CLT article on getting started.
  • The CLT is offering a Faculty Drop-In Conversation @ 10 a.m. on Fri, Jan.14.
  • The CLT is offering Pre-Semester Workshops.
  • For 1:1 course design and instructional practice support, please make an appointment with Rebecca Mills or Caroline Toy.
  • For Canvas support, please email

What classroom technology resources are available for delivery of virtual courses?

  • Media Services is conducting an audit of classroom equipment to identify classrooms specific to webcam/microphone and computer issues. Reminder: when you have any issues with the technology set-up in specific classrooms, please submit a Champ Support request.

  • If you have concerns about your own equipment or Internet access for teaching remotely, please contact Champ Support (email: or phone: (802) 860-2710). Please be aware that for in-person support or for picking up equipment you will need to schedule an appointment.

  • Platforms for teaching courses virtually can include Google Meet and InSpace for free. Requests for use of Zoom will need to be submitted to your Division Dean.

Will classrooms/labs be open for students and faculty starting 1/17?

  • Faculty will have access to classrooms and labs if they need to conduct their classes from these rooms. Champ Support is auditing the equipment in classrooms to determine which are ready for remote instruction. A plan will be in place to allow you to teach in a different room if your classroom does not have the necessary equipment.

  • Students will have access to computer labs to work on projects and assignments.

  • Faculty can teach remotely from classrooms and work from their offices beginning Mon, Jan. 17.

  • The Rental House will be open 8 a.m. - 6 p.m. Mon - Fri starting on Mon, Jan. 17.

What resources are available that can be accessed remotely through the library?

  • The library team can create digital course reserves of assigned class readings if students do not have access to their textbooks. Please reach out to Sarah Camille Wilson at if you will have required text readings the first two weeks of the semester and have students that need access.

  • Faculty are encouraged to work with the librarians if you need additional library resources to support your courses during virtual learning. We have a vast collection of streaming video, databases, and e-books.

  • Students can also use the library for virtual learning. We have 11 study rooms that can be booked in advance, as well as many other open workspaces for students to use.

What academic support is available for my students who are either on campus or remote?

  • All students can access 115 hours of free tutoring each week in 11 different subject areas in-person starting on Sun, Jan.30, 2022. For more information or to make an appointment, click here. Students can meet with a tutor virtually before Sun, Jan. 30 by contacting to schedule a visit.

Will student employees be able to work on campus 1/17-1/28?

Yes, student employees can resume their regular assignments starting the first week of the semester and must continue to follow COVID safety protocols.

Martin L. King Jr Day/Week 2022

The Office of Student Affairs, Diversity & Inclusion is planning programs and activities in recognition of Martin L. King Jr Day/Week 2022. Many of the MLK Jr programs will be virtual for the first two weeks. The confirmed MLK events are now uploaded to The View and are easiest to view under the filter "Cultural Programming." Each event title begins with "MLK Week:" to make them easy to find.

If you are planning MLK Jr events and would like them promoted on The View, please submit them to The View Events using this form. When submitting please note that your event should be advertised as part of MLK Week.

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Curriculum Proposals

Members of the Faculty Senate will vote Wed, Jan. 26 on curriculum proposals approved at the Wed, Jan. 12 Curriculum Committee meeting. Proposals intended for the Wed, Feb. 9 Curriculum Committee meeting need to be approved at the Wed, Feb. 2 Division meeting. The February Curriculum Committee meeting is the deadline for new courses or program modifications intended for fall 2022.

InSpace Training for Faculty

As you make the transition to virtual instruction for the first two weeks of the semester, know that all faculty, staff, and students have access to InSpace, which is seamlessly integrated with Canvas. You can find it inside your course in the left navigation panel. If you are new to InSpace or if you are looking for some updated training or just to see the latest features, there will be several training sessions available:

  • Fri, Jan. 14 at 12:00 p.m. ET

  • Wed, Jan. 19 at 4:00 p.m. ET

You can register for a quick InSpace training here. You can also send an email to Adam at for rapid response with any questions.

Nominations For CIC's Faculty Development Programs

The Council of Independent Colleges (CIC) is now accepting nominations for the following programs and workshops! Lodging, most meals, and workshop materials will be provided through various foundations. Interested faculty members must be nominated by the Provost as part of the application process. Please email Monique Taylor at for more information or to request to be nominated. Please indicate in the email which program you are interested in.

CCSJ Spring 2022 Fellowship Program

The Center for Community and Social Justice (CCSJ) is pleased to announce the Spring 2022 Fellowship program. The Center will support three fellows who partner with us this spring on projects of mutual interest. Full-time staff and faculty are encouraged to apply. Each CCSJ fellowship carries a $2500 stipend for the semester. Submit this Application by Fri, Jan. 14, 2022. Fellowships will be awarded by Tue, Feb. 1. Please direct any questions or concerns to Patti Aldredge or Tony Perriello at

Student Experience Grant

Faculty and staff are invited to apply for the Student Experience Grant, supported by the John W. Heisse, Jr. M.D. Endowment Fund, for creating meaningful experiences for students. The fund can be used to foster student engagement for co-curricular opportunities in international travel, retreats, conferences, fees for service trips, and other similar experiences. Deadline/How to Apply: The deadline is Mon, Jan. 24, 2022. Proposals can be submitted via this online application form. (

Week 4 Early Alert Survey (aka the Nudge)

In Week 4 of the semester, faculty will receive a survey asking them to identify students who are academically underperforming in their courses. Completing this survey is part of the course standards and is critical as we try to support students this spring. Timely responses from faculty allow for intervention options to support students early in the semester before midterm grades.

Executive Function Skills Support

Faculty advisors, do you have advisees in need of executive function support? Academic coaching provides 1:1 instruction in executive function skills with a professionally trained coach supporting students in planning, prioritizing, and organizing for the semester ahead. Students can sign up here for a virtual appointment until Sun, Jan. 30 and either in person or virtual beginning on Sun, Jan. 30. Faculty intersted in learning more about Executive Function, please join us for the Faculty Micro-training offered by the SMART Space and the CLT on Thu, Feb. 3 from 12:30-1 p.m. See your calendar for more details!

  • The Burlington Free Press and Yahoo News ran articles highlighting 10 tips from Champlain’s Leahy Center for protecting digital privacy and security on smart devices.

  • Jimena Huaco and Champlain’s InSight program were called out in Business Insider in a story about basic money facts that students are always surprised to learn.

  • Director of Admissions Diane Soboski weighed in with Champlain’s perspective on test-optional admissions policies in the Burlington Free Press.

12/20-1/16 - Winter Break

01/17 - Spring 2022 classes start

01/17-01/21 - Add/Drop Period

03/06 - Midterm Grades Due

03/14-03/18 - Spring Break

03/28-04/8 - Registration for Summer

04/08-Last Day to withdraw from a course or the College

04/27 - Deadline for incomplete grade requests

04/29 - Deadline for medical withdrawals

05/02-06 - Finals Week

05/14 - Commencement

Religious Holidays Spring Semester & Summer Sessions 2022

Thanks to the Faculty Senate Academic Affairs Committee and the Campus Climate, Culture and DE&I Committee for producing a calendar that lists religious holidays that fall during our semesters. This can be a helpful reference in consideration of student requests for academic accommodations (i.e., extensions on assignments, absence forgiveness, etc.) related to their religious observances.

Change to Academic Schedule - Fall 2022

Beginning fall 2022, campus classes will return to a five-day per week schedule, including the resumption of classes on Wednesdays to accommodate an anticipated larger incoming first-year class in fall 2022. Resuming classes on Wednesdays provides classroom space for the course sections needed with the larger enrollment.

In addition, the five-day-per-week schedule provides more flexibility for students to incorporate more study time, breaks, and well-being opportunities throughout the entire week. Wellness and resiliency programming will continue through InSight and be enhanced through other campus well-being resources. Well-being will continue to be a priority for students and our entire community, with the goal of integrating positive education and well-being knowledge, strategies, and practices into everything we do.

Employee COVID-19 Reporting Form

Employees should utilize this form to notify the College they have tested positive for COVID-19 or been identified as a close contact by a primary care provider or health entity such as the Vermont Health Department.