Technical Information

For Job Seekers


There is an increasing use of online, collaborative tools in business. In order to give you all an edge in your job seeking you need to be more aware of this trend. In this leaflet I will provide training in how to use such tools.

Google Mail

Google Mail is another name for Google's email tool which is mainly called Gmail. Gmail is a free, full-featured email service and basically everyone and anyone can register for an account. Gmail is actually available as part of Google Apps. Unlike other emails, Gmail does not put ads inside messages or attach anything to your outgoing mail. Google also makes sure that everyone's ads are placed by computer, not by malicious threats such as hackers. Gmail has special features like spam filtering and virus protection which is great for users and making them feel safe and allow themselves to automatically trust the service. Gmail allows you to use Google talk which lets you instant message contacts rather than sending email, which is another quicker way to talk to contacts, you can even start a voice or video chat using Gmail. Gmail is great for a business because of its free service, quick responses, video chat for meetings and filtering for productivity and efficiency for business users.

Google Calendar

Google calendar basically organises your schedule, it makes it easy to keep track of everything that you plan and just life’s important events all in one place. Google calender helps you do many things, including sharing your schedule, scheduling is easy if you know when everyone is free or busy. Let everyone you know see your calendar, and view schedules that others have shared with you. it also lets you use your calendar on the go, accessing your calendar when you're away from your desk with two-way syncing to your phone or tablet. You can use a mobile version of Google Calendar made for small screens or a calendar built in to your phone. it also gives you the ability to set it to alarm you when you have an event, you can stay on schedule using reminders. You can choose to be notified by email or receive text messages directly to your mobile phone. You can also Send invitations and track reservations and invite other people to events. Guests can also reserve to your events by Gmail or by the Google Calendar. on the other hand it allows you to work offline, it helps you know where you are supposed to be even when you don’t have Internet access. With offline access, you can check your calendar wherever you are which is convenient for time and business meetings far away. Google calender is a very useful app for businesses because all that you have to do is write when your meeting is or important interview, this app will keep the business employee up to date on time because of its alert system and clean, professional look.

Google Docs

Google Docs is basically a Google app that lets you make different online documents, work on them in real time with other people, and store them in your Google Drive online and it is all for free. You can access the documents you create from any computer, anywhere in the world. You can even do some work without an Internet connection. This will give you a quick overview of the many things that you can do with Google Docs. Google Docs is an online word processor that lets you create and format text documents and collaborate with other people in real time. In Google docs, you can upload a Word document and convert it to a Google document, add flair and formatting to your documents by adjusting margins, spacing, fonts, and colours, invite other people to collaborate on a document with you, giving them edit, comment or view access, collaborate online in real time and chat with other collaborators right from inside the document, view your document's revision history and roll back to any previous version, download a Google document to your desktop from many different files, translate a document to a different language and email your documents to other contacts as attachments. Google docs is a very productive and easy use for businesses because it offers everything and more that word does and is on the same server as Gmail, and Google calender so you can synchronise everything that you do to it all and keep on top of your work, it is also free to use which is also efficient.

Google Sheets

Google Sheets is also basically an online spreadsheet app that lets you create and format spreadsheets and work with other people. Google sheets is basically like Google docs but slightly different and for a different purpose. There are many features that make it so different, these features are that you can import and convert formatted data to a Google spreadsheet and different files and then export them, you can also use formula editing to perform calculations on your data, and use formatting make it look satisfactory, you can also chat in real time with others who are editing your spreadsheet, create charts with your data and also embed a spreadsheet on your blog or website. Google Sheets is perfect for business use just as much as the other apps because it allows you to connect everything together including your files and work which will be very productive and is able to project and show all of the work that you have done very nicely, and all that you need to do is to press save and not copy it on to a memory stick which could possibly be lost or stolen, when all that you need to do is to go on to your computer at work and sign in which can greatly increase productivity.