Grapevine Mustang Band

Aug 10, 2021

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Good afternoon Mustang Band!

Congratulations to all of the Mustang Band Members who have SUCCESSFULLY made it through the Summer Band! We could not be more proud of our students.

  • Itinerary for GHS vs CHHS on Aug 27 is below.
  • All rehearsals are required events during the school year. Students need to start the year out strong not to get behind in their other classes.
  • The band calendar at is your one-stop shop for all dates and times.
  • Join the 2021-22 Remind! Info below. Everyone needs to join the Remind.
  • The 4th round of band fees was due AUGUST 1. Please refer to the Band Fee Payment document for more information. Please note: if you are paying through PayPal and do not send the payment directly to, the processing fees will be charged to your Charms account.
  • Late Night Yell - Aug 26 - 9:00pm. Info to follow.
  • Chaperones needed! Sign up HERE. Have a question? Email
  • See below for Band Booster Notes, Volunteer opportunities, et.! It takes a village!
  • UPDATED NYC Trip info below! The deadline is extended, thank you for your patience.
  • Lessons are available for all members of the band program. Please go to and set up lessons if you have not already.
  • "Transcend" tumblers are available. Email to secure yours! We only have a limited number left!
  • All Families can raise funds for their individual band account NOW with the Scrip Fundraiser. See below for details.
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ACCESSORY ORDER: Accessories will be distributed as soon as possible after their arrival.


1) We have four (10/15, 10/22, 10/29, and 11/05) openings to provide snacks to the guard after the games. Snack will be given to the guard after the game responsibilities are fulfilled and served in the band parking lot. Guard may not have their snack or drink in uniform. We will need additional snacks provided for competition days etc. Stay tuned for those dates. Please email Rosa Garner at to sign up.

2) We have five openings on the laundry schedule. This is to wash both the spirit uniform and the marching unitard the kids will wear to perform. The uniforms will need to be taken home on Friday in the garment bags, laundered and returned on Monday hung in the garment bags. Soap and care instructions will be provided to you. We need someone to help 08/20, 09/03, 10/15, 10/29, and 11/05. We will also need help on competition days, those dates will be provided soon with the snack schedule.

3) We are still looking for photographers and videographers. You don't need to be a professional, just willing. Please email Rosa Garner at to sign up.

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We would really love for as many parents as possible to join our Grapevine Mustang Band Parent Page on Facebook. It's a great place to see reminders about upcoming events and ask questions about activities occurring throughout the year. There are a few reminders though for our new parents joining. This page is for parents only and a private group. We do require all questions to be answered before we approve so if you invite a spouse, other guardian or another band parent to join, please make sure they answer the questions. We approve requests based on info in our CHARMS system. So if someone requests to join the page and they are not listed in CHARMS as a parent or guardian they will not be approved.

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Hello all,

We are getting close! First games start 8/26 and it is the Red Rail game (GHS vs. CHHS).

Lots of participation on the sign up - so THANK YOU!

JV/Freshman Game - August 26 - We need people for both a REALLY early shift, starting at 3:30 (or if you can get there by 4:00 or 4:30pm) and we the 2nd shift, we currently have 3 people signed up, if you are signed up for the 1st shift if you could consider staying or if your schedule allows if you could sign up it would be much appreciated!

Varsity - August 27 - it is a big and exciting game and we are expecting a crowd - right now we have a few openings left, so if you can, please sign up!!

Now, as you all know, I have been begging for help, well it worked! We have a second Varsity Manager - YAY!! So thank you Sharma Castillo, it is much appreciated.

So, we have 2 JV/Freshman Managers - Kim Stallo and Donna Price and 2 Varsity Managers - Ken Coffey and Sharma Castillo. So please if/when you see them tell them "Hi" and thank you as these are much needed and very much appreciated positions. They also need all of you to help them out with volunteering. It takes a band community to make this work and I THANK all of you for helping out and being so giving of your time.

Thanks again to all and Go Mustangs! I'm excited for a fun year.


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We are looking for Sponsorship partners for the 2021-2022 school year. If you know of any business that would be interested in being our partner please reach out with the Sponsorship form and return it to

NYC Trip Updates

Good evening everyone,

The window to register for the New York City trip has opened! We are thrilled to share this trip opportunity with our program. A tremendous thanks goes out to the students in last year’s ensembles! Their high level of musicianship has made this trip possible for us this year. Please let me know if you have any questions, thank you!

The signup link is located in the attachment to this email, please note one is the student trip and one is the companion trip.

Payment Dates:

8/23/2021 - Final day to register for the trip, $200 deposit due

The document states 8/20 at the cutoff date - DON’T WORRY! - The deadline has been extended to August 23rd.

10/1/2021 - $550

12/9/2021 - $550

1/8/2022 - $550

2/7/2022 - $550

Student Quad Rate - $2,400

For shopping, sightseeing, and meals ‘on your own’, students will be in assigned groups with a band director or principal for the duration of the time. Students will not be allowed to travel by themselves at any time. It is recommended for students to look through the itinerary and decide with their friends if there are places they would like to check out. The directors and chaperones are up for exploring the city and there is a TON of stuff to check out!

The final version of the itinerary is on the way and you will have it as soon as possible. It will be finished once tickets for the NY phil and the broadway show have been finalized.

*All personnel on this trip must be fully vaccinated against COVID-19*

At this time, everyone on the trip should plan on bringing a mask and proof of vaccination to NYC. While a great deal can change between now and then, everyone should be prepared for this to be an expectation of the trip.

Students that play a large instrument should plan for typically at most $150 of baggage fees. Percussion instruments will be provided.

Companion Trip Details

Full Companion Trip Includes:


Single – $1,352

Double – $1,014

Triple – $925

Quad – $870

Round Trip Air

Broadway Show

Carnegie Ticket

No meals included

No airport transfers

No tour director (but you can still follow the trip around!)

Companion Trip Without Air Includes:


Single - $977

Double - $656

Triple - $549

Quadruple - $496

Broadway Show

Carnegie Ticket

No meals included

No tour director (but you can still follow the trip around!)

-Student Quad Trip with one way air to NYC is $2,260.

Trip Insurance :

Trip Insurance comes at three different levels:

  • Platinum (Cancel for Any Reason)
  • Gold
  • Silver

The “Cancel for Any Reason” must be purchased within 15 days of the date you pay your deposit.

It is recommended that every family consider trip insurance. Please carefully review the options provided and carefully decide what is right for your family. You never know what could happen!

Lone Star Youth Orchestra

Auditions for the Lone Star Youth Orchestra’s 2021-2022 Season are coming up later this month (August 21, 25, and 28) at the Irving Arts Center (see attached flyer for details). We could use your assistance in spreading the word to your music teachers and students. LSYO is in particular need of students who play the VIOLA, BASS, OBOE, BASSOON, or TROMBONE!

The Lone Star Youth Orchestra is the only tuition-free youth orchestra in the Dallas-Fort Worth area. The orchestra is open to all middle school and high school students residing in the DFW Metroplex. Rehearsals are held on Wednesday evenings (6:30 to 9:00 p.m.) from early September through mid-May. The LSYO presents several public concerts during the season (Oct. 27, Mar. 2, and May 18).

Audition information and other details about the youth orchestra may be found online at

Audition slots are filling fast and space is limited. Students should reserve their slot as soon as possible. The audition fee of $25 per student is fully refundable (provided that the student shows up for his/her scheduled audition). There are no other fee requirements to participate in the Lone Star Youth Orchestra.

Auditions are by appointment only. No walk up auditions will be accepted. Students can expect to perform two scales, a solo of their choice, and 2-3 excerpts that have been preselected for their instrument. E-mail the LSYO Manager at to request a registration form. Upon registration completion, the LSYO Manager will contact parents to schedule the audition.

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Start Raising Money NOW!

Scrip is a great way to raise money for your individual band account!


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Please feel free to review the presentation above in a clickable form that you can view at your own pace.

Stay Connected


Students/Parents should login and update their CHARMS information. This is our primary form of communication, and it is important to have accurate information.

If you have any questions, or have trouble logging in to your account, please contact Ms. Irby. (

Charms Link


All students and parents must join the Remind Groups. We use Remind to communicate quickly during events and will only send out messages that are important for everyone. Visit the band website for details.


You may pay for your child’s fees easily with a credit card using a Pay Pal account. To use this feature, click on the “Finances” button then choose the “Make A Trip Payment” button. If you have not set up a Pay Pal account, you will be given an option to do so. Choose to pay using your credit card, debit card, or bank account. Make secure purchases without revealing your credit card number or financial information to the GHS Band or the CHARMS system. PayPal offers one of the safest platforms for online commerce with fraud rates at a fraction of those of typical e-commerce offerings. PayPal offers ease and flexibility, accepting all major credit cards (Visa, Mastercard, Discover, and American Express), as well as all major debit cards and direct transfers. Please be aware that there is a fee to pay by credit card.