Employee Service Center
Updated to Include Leave Balances
Introducing the Employee Service Center
The Employee Service Center in Frontline Education gives you the ability to view your employee account information Absence Reporting, viewing Timecards, and Payroll Information and Use the ESC Homepage to access the tabs below.
How to Access the Employee Service Center Homepage
Go to your my GC Portal login and click on Employee Service Center Tile or go to www.gccisd.net and click on Employees > Employee Service Center.
My Personal Information
Opening the My Personal Information tab will open to the Personal Information tab at the top of the page. To update any of the information, click on the tab at the top: Phone Numbers, Email Address, Emergency Contact, or My Privacy Flags.
My Leave Balances
Leave Balances
Leave Balances tab - to view leave balances and activity. Leave balances presented, show your cumulative leave balance in hours.
- Beginning Balance is what was carried over from the previous year on the first day of your assignment.
- Earned is the cumulative time earned from assignment start date to last payroll run.
- Absence is the total number of hours taken through last pay period end date.
- Adjusted is a hyperlink to details of any adjustments made to your leave balances.
- Current Balance is your leave balance as of the last date of the prior pay period.
- Pending Absences is any absences that have been approved but have not yet been included in the latest payroll run.
- Units are the increments of time in which leave balance is displayed, in hours.
View Details Tab - to view paystub leave summary for leave code type.
- Select leave code name and click 'View Details'.
- Select 'From Date' from dropdown (pay period end date).
- Select 'To Date' by clicking on calendar icon and selecting date.
- Click Calculate.
Absence Tab - To search or locate a specific absence or group of absences.
- Absence Search - Select Absence Reason, click on calendar icon and select Start Date and repeat for End Date of search range. Click Search.
- Use filters to filter by Absence Reason Code, Date of Absence, Charged Hours, Leave Code or date Processed in Payroll. Select column, click dropdown and select criteria. The results will filter all of the selected criteria. To remove filter, click dropdown and the select blank row.
My Absence Reporting
This is where you will report time off.
- Click the My Absence tab
- Click on the Work Day link on the date of the absence.
The Absence Detail screen opens. Click Create Absence.
- Enter the Start of Absence date or select calendar and select date.
- If absence is multiple days, enter End of Absence date.
- Select Absence Reason from dropdown.
Substitute Details - this only appears for staff requiring a substitute
- Enter From time
- Enter To time
- Enter length of
- Have you pre-arranged a substitute? Yes or No
- Substitute Required? Yes or No
Buttons:
- Submit - enters absence and begins the search for substitute if applicable.
- Clear - clears all fields so you can start over.
- Attachment - allows employee to upload supporting documentation such as jury duty form or doctor's excuse.
Complete the Absence Detail
Complete the Abscense Detail fields.
- Start of Absence
- End of Absence
- Reason
- Hours
Click Attachment to attach any documentation such as a note from the doctor when required or other supporting documentation.
Click Submit to enter the absence.
Once entered, you will be able to view and approve that it is correct the absence in My Timesheets.
My Time Cards
Click the My Time Card tab to view actual clock in and out times and past time card data.
- Verify time daily
- Notify your time keeper (editor) if there is a missed punch or a change needs to be made
- Click Approve to verify that everything is correct
- Your time keeper (editor) will verify and create a time card.
- The punch is then available for your principal/manager (approver) to approve
My Employee Records
My Employee Records Display:
- Certifications - Lists certiications that are on file with HR
- Work Experience - Lists work experience with the District
- My Employee Transfer - How to apply for another job within the District
How to Request An Employee Transfer
- Click My Employee Records > My Employee Transfer Request on the My Employee Records tab
- Select the desired Job Category
- Click on the Complete the Abscense Detail fields.
tab and complete fields
- Click the Personal Records tab and complete fields
- Click Submit to process transfer request
My Payroll Information
Frontline Education allows you to View or edit payroll information.
- My Tax Withholding W-4
- My Proposed W-4 - used to see how proposed changes affect your check
- My Direct Deposit - view existing direct deposit information