Policy 2120.2: Voting Procedures - http://go.boarddocs.com/ny/portjeff/Board.nsf/goto?open&id=BS84VW0D758F

Excerpt: Voting Procedures:

Eligibility to Vote

A person shall be entitled to vote in any school district election and in all matters placed upon the official ballot, if such person is:

1. a citizen of the United States;
   
2. at least eighteen years of age;
   
3. a resident within the school district for a period of thirty days next preceding the election at which such person desires to vote;
   
4. qualified to register or is registered to vote in accord with section 5-106 of the Election Law, which excludes:
   1. most convicted felons;
      
   2. persons adjudged mentally incompetent by a court; and
      
5. will be capable of providing one form of proof of residency including either a driver's license, a non-driver identification, or a utility bill. Such voter must also provide his/her signature, printed name and address.

Personal registration is not required to be eligible to vote...Acceptable proof of residency shall be a driver's license, a non-driver's license, a non-driver identification card, a utility bill, or a voter registration card.

Voting

• Voting machines shall be used for recording the votes on all elections, budget votes, and votes on special propositions.
• Entering a voting machine with another person is prohibited, except upon request from a voter, in which case an election inspector shall be allowed to enter the voting machine with that voter for the sole purpose of assisting that person in the actual manipulation of the voting machine.
• Election of Board members shall be by ballot. Write-in ballots are permissible, when applicable, by utilizing the write-in device provided with the voting machine.
• The writing in, with a black lead pencil, of a name in the blank space so provided, will sufficiently indicate a vote.

Absentee Ballots

The Board permits the use of absentee ballots for voting... Such ballots, including application forms, will be sent by the district clerk to qualified voters wishing to vote by absentee ballot, upon request, via first class or certified mail. The application must be completed and returned with the ballot, and the individual must verify therein that he/she meets all voting requirements, and explain the reason for his/her inability to appear in person to vote.

In particular, the individual must explain that he/she will be unable to appear to vote in person on the day of the school district election because:

1. he/she will be a patient in a hospital, or unable to appear personally at the polling place on such day because of illness or physical disability.
   
2. his/her duties, occupation, business, or studies will require him/her to be outside the county or city of his/her residence on such day;
   
3. he/she will be on vacation outside the county or city of his/her residence on such day; or
   
4. he/she will be detained in jail awaiting action by a grand jury; awaiting trial; or is confined in prison after conviction for an offense other than a felony.

If the ballot is to be mailed by the voter, the application must be received by the district clerk at least seven days prior to the election; if the application is to be personally delivered, the application must be received by the day before the election. Proxy votes are not allowed.

“Do what you can, with what you have, where you are.” ―Theodore Roosevelt.

WHAT'S COMING UP!

• May 16, 2023 - BUDGET AND BOND VOTE! - 6AM - 9PM @ 350 Old Post Road
• May 26, 2023 - June 23, 2023 - Ten (10) month employees (except paraprofessionals) who are enrolled in health insurance - For the next three payrolls - the District will be doubling up your insurance deductions for Medical, Dental and Vision/EMM to reflect the summer months
• June 2, 2023 - Declination payroll - for eligible employees who declined benefits for the 22-23 school year
• June 1, 2023 - 2023-2024 Health Declination Enrollment website opens
• July 1, 2023 - Open Enrollment for Health Insurance coverage for the 23-24 school year. Must submit paperwork in June for an effective date July 1, 2023.
• July 1, 2023 - Changes to NYSHIP Rates see below for further information

It's an Employee Assistance Program (EAP) through BOCES: https://www.portjeff.k12.ny.us/download/pdfs/Business_Office/Benefits/EAPRightForMeBrochure.pdf, that provides confidential crisis intervention, assessment and referral services to employees, retired employees and their families.

Below are a few examples of services EAP provides counseling for:

• Addiction
• Anxiety
• Bereavement
• Communication
• Depression
• Domestic Violence
• Marital conflict
• Self-esteem

EAP provides services 12 months a year and is available during school breaks and summer. They have both daytime and evening hours. To schedule an appointment or would like additional information, you can call (631) 289-0480 or visit their website: www.esboces.org/EAP and visit the EAP orientation PowerPoint presentation on the welcome page

Medford Office

1741D North Ocean Avenue

Medford, NY 11763

631-289-0480

Commack Office

35 Crooked Hill Road, Suite 103

Commack, NY 11725

631-858-9177

Hampton Bays Office

188 W Montauk Hwy, Suite E1

Hampton Bays, NY 11946

631-728-2008