ANNUAL NOTIFICATION TO THE PUBLIC
UNION GAP SCHOOL 2020-2021 SCHOOL YEAR
Parents/Guardians: Due to COVID19, please refer to the school’s website the (www.uniongapschool.org), the mobile app, social media and ClassDojo for current and updated information about the 2020-2021 school year.
This page contains the mandatory notices that we are required to publish every year. Please take the time to read them and call your school at 248-3966 if you have any questions.
District Policies and Administrative Regulations
All Union Gap School District policies and administrative regulations are available for review in the Superintendent's office at 3201 South Fourth Street, Union Gap as well as on the district website: www.uniongapschool.org
Union Gap School makes available as "directory information" the student names as published in activity and athletic programs and brochures (which may include height, weight, age, class and program experience); student names and activities as published in the school yearbook and newsletters and student names as published in honor rolls and promotion program (which may include grade point information).
Parent permission is not required for release of "directory information". However, if you do not want the school to release this information without your specific consent, please notify the school office at 248-3966 by September 30.
Additionally, the district may release a student’s address, and telephone number to law enforcement or CPS.
Enrollment Information Available
Enrollment legislation states the following: "Each school district board of directors annually shall inform parents of the availability of the district's and inter-district enrollment options and parental involvement opportunities. Information on enrollment options and inter-district acceptance policies shall be provided to nonresidents on request." See board policies 3131 and 3141.
State Requires School Attendance
By state statute we are required to inform you that, in the State of Washington, the parents of any child at least 8 years of age and under 18 years of age must send such child to attend the public schools of the district in which the child resides. Exceptions to this are a) Children released by the resident district to attend another public or approved private school; b) Children receiving home-based instruction; c) Children who have been excused from attending school by the school district superintendent because they are physically or mentally unable to attend school. See Student/Parent Handbook for more information regarding attendance/truancy.
As a part of the Asbestos Hazard Emergency Response Act (AHERA) the EPA Federal Register stipulates under 40 CFR, Part 773.84, that school districts ensure that workers and building occupants, or their legal guardians, be informed each year about the existence of the district's Asbestos Management Plan which outlines inspections, response actions and post-response action activities, including periodic reinspection and regular surveillance activities. A copy of the Asbestos Management Plan is available for your inspection in our administrative offices during regular office hours by appointment.
Pesticide and Herbicides Control
Pesticide and herbicides are periodically used on school premises: signs will be posted during the period of the application. Roundup is usually used during the first week of April and July/August when no students are attending classes. For information, contact Juanita Justo at 248-3966, ext. 400.
Tobacco, Substance Abuse and Dangerous Weapons Policies
The use of tobacco products on public school property, including buildings, grounds and vehicles is prohibited. The sale, possession or use of an alcoholic beverages, illegal substances or substances purported to be drugs on school grounds or in a reasonable proximity thereto, or at school sponsored events is strictly prohibited. Violators are subject to suspension and/or expulsion. Also, it is a violation of district policy and state law for any person to carry a firearm or dangerous weapon on school premises, school-provided transportation, or areas of other facilities being used exclusively for school activities. Violators of the weapons policy will be expelled for a minimum of one year, will be reported to law enforcement, and parent/guardian will be notified. The superintendent of the school district may modify the expulsion of a student on a case-by-case basis through a formal appeal process.
Prohibition of Harassment, Intimidation and Bullying
The Union Gap School District strives to provide students with optimal conditions for learning by maintaining a school environment where everyone is treated with respect and no one is physical or emotionally harmed. In order to ensure respect and prevent harm, it is a violation of district policy and procedure 3207 for a student to be harassed intimidated, or bullied by others in the school community, at a school sponsored events, or when such actions create a substantial disruption to the educational process. The school community includes all students, school employees, school board members, contracts, unpaid volunteers, families, patrons and other visitors. Student(s) will not be harassed because of their race, color, religion, ancestry, national origin, gender, sexual orientation, including gender expression or identify, mental or physical disability, or other distinguishing characteristics.
Union Gap School District does not discriminate in any programs or activities on the basis of sex, race, creed, religion, color, national origin, age, veteran or military status, sexual orientation, gender expression or identity, disability, or the use of a trained dog guide or service animal and provides equal access to the Boy Scouts and other designated youth groups. The following employees have been designated to handle questions and complaints of alleged discrimination:
Civil Rights Compliance Coordinator
Patrick Vincent, Principal
3201 S. 4th Street
Union Gap, WA 98903
(509) 248-3966 x306
Title IX Coordinator
3201 S. 4th Street
Union Gap, WA 98903
(509) 248-3966 x304
Section 504/ADA Coordinator
Barbara Groth, Special Education Director/School Psychologist
3201 S. 4th Street
Union Gap, WA 98903
(509) 248-3966 x308
You can report discrimination and discriminatory harassment to any school staff member or to the district's Civil Rights Coordinator, listed above. You also have the right to file a complaint (see below). For a copy of your district’s nondiscrimination policy and procedure, contact your school or district office or view it online here: https://www.uniongapschool.org/Page/91(Board Policy 5011/Procedure 5011P)
COMPLAINT OPTIONS: DISCRIMINATION AND SEXUAL HARASSMENT
If you believe that you or your child have experienced unlawful discrimination, discriminatory harassment, or sexual harassment at school, you have the right to file a complaint.
Before filing a complaint, you can discuss your concerns with your child’s principal or with the school district’s Section 504 Coordinator, Title IX Officer, or Civil Rights Coordinator, who is listed above. This is often the fastest way to revolve your concerns.
Complaint to the School District
Step 1. Write Our Your Complaint
In most cases, complaints must be filed within one year from the date of the incident or conduct that is the subject of the complaint. A complaint must be in writing. Be sure to describe the conduct or incident, explain why you believe discrimination, discriminatory harassment, or sexual harassment has taken place, and describe what actions you believe the district should take to resolve the problem. Send your written complaint—by mail, fax, email, or hand delivery—to the district superintendent or civil rights compliance coordinator.
Step 2: School District Investigates Your Complaint
Once the district receives your written complaint, the coordinator will give you a copy of the complaint procedure and make sure a prompt and thorough investigation takes place. The superintendent or designee will respond to you in writing within 30 calendar days—unless you agree on a different time period. If your complaint involves exceptional circumstances that demand a lengthier investigation, the district will notify you in writing to explain why staff need a time extension and the new date for their written response.
Step 3: School District Responds to Your Complaint
In its written response, the district will include a summary of the results of the investigation, a determination of whether or not the district failed to comply with civil rights laws, notification that you can appeal this determination, and any measures necessary to bring the district into compliance with civil rights laws. Corrective measures will be put into effect within 30 calendar days after this written response—unless you agree to a different time period.
Appeal to the School District
If you disagree with the school district’s decision, you may appeal to the school district’s board of directors. You must file a notice of appeal in writing to the secretary of the school board within 10 calendar days after you received the school district’s response to your complaint. The school board will schedule a hearing within 20 calendar days after they received your appeal unless you agree on a different timeline. The school board will send you a written decision within 30 calendar days after the district received your notice of appeal. The school board’s decision will include information about how to file a complaint with the Office of Superintendent of Public Instruction (OSPI).
Complaint to OSPI
If you do not agree with the school district’s appeal decision, state law provides the option to file a formal complaint with the Office of Superintendent of Public Instruction (OSPI). This is a separate complaint process that can take place if one of these two conditions has occurred:
(1) you have completed the district’s complaint and appeal process, or (2) the district has not followed the complaint and appeal process correctly.
You have 20 calendar days to file a complaint to OSPI from the day you received the decision on your appeal. You can send your written complaint to the Equity and Civil Rights Office at OSPI:
Email: Equity@k12.wa.usǀ Fax:360-664-2967
Mail or hand deliver: PO Box 47200, 600 Washington St. S.E., Olympia, WA 98504-7200
Other Discrimination Complaint Options
Office for Civil Rights, U.S. Department of Education
Washington State Human Rights Commission
1-800-233-3247 ǀ TTY: 1-800-300-7525 ǀ Human Rights Commission Website
Title I: Parents Right to Know
As a district that receives Title I funding, we must meet some federal rules. These rules allow you to learn more about your child's teacher's training and credentials. At any time, feel free to ask the following:
- Whether the teacher met state qualifications and certification requirements for the grade level and subject he/she is teaching.
- Whether the teacher received an emergency or conditional certificate through which state qualifications were waived; and
- What undergraduate or graduate degrees the teacher holds, including graduate certificates and additional degrees, and major(s) or area(s) of concentration.
You can also ask about paraprofessionals working with your child. We can tell you whether your child receives help from a paraprofessional and whether he/she meets state qualifications and/or licensing requirements.
Our staff is committed to helping your child develop the academic knowledge and critical thinking skills he/she needs to succeed in school and in life. That commitment includes making sure that all of our teachers and paraprofessionals are highly qualified.
If you have any questions about your child's assignment to a teacher or paraprofessional, please contact Principal Vincent at 248-3966.
State law requires that our school notify parents about written complaint procedures available to resolve issues involving violation(s) of a federal statute or regulation that applies to our Title 1 program. An information insert is provided in this newsletter with information regarding our Title I program. This procedure is listed on our website under Legal Notices. at http://www.k12.wa.us/TitleI/CitizenComplaint.aspx. A hard copy of this procedure is available in English or Spanish at the school and district office as well.
Student Pictures and Videos in Schools
Union Gap School District likes to celebrate student success and activities by including pictures of students in publications, broadcasts and on the district web page. If you do not want your child's pictures taken, please submit that request in writing to your school principal or the District Office. This request will be applicable for the entire 2020-2021 school year.
McKinney Vento Education of Homeless Act
The McKinney Vento Education of Homeless Children and youth Assistance Act is a federal law that ensures immediate enrollment and educational stability for homeless children and youth. McKinney-Vento provides federal funding to states for the purpose of supporting district programs that serve homeless students.
The Union Gap School District shares the commitment to identify our homeless children and youth and help these students overcome the devastating impact of poverty and homelessness through educational success. Union Gap School’s Homeless Liaison is Juanita Justo (248-3966, extension 400). For more information, visit the school’s website at http://www.uniongapschool.org/
Video Cameras/Audio Recording/Surveillance
Please understand video/audio recordings may be taking place within the school facility/buses as well as on other school district property. Law enforcement agencies and/or school personnel, or their designee, may view recorded/live activities. Illegal activities or school violations, captured by the surveillance system, will be addressed by the appropriate agencies. Cameras are not installed in classrooms, restrooms or locker rooms; however, they are installed in the band room, staff lounge, library, gym and computer labs. Audio and video surveillance are also installed on school buses and school office. Please understand you may be recorded while on Union Gap School property.
OSPI’s Written Citizen’s Complaint Procedures
Parent Involvement Policy
Each year, schools receiving Title I, Part A funds are required to notify parents and the community of our written parental involvement policy. The School/District Parent Involvement Policy is mailed home in August each year. Another copy can be requested by contacting Juanita Justo at 248-3966 x400 or found at www.uniongap.org under District Policy 4130.
Parent and Family Engagement
Parent and Family Engagement (PFE) in Title I, Part A Programs – Title I, Part A has one of the strongest PFE component of all Title federal programs. Parent and Family Engagement in a child’s education is a greater predictor of academic success than whether or not that family is affluent or poor. That’s why Title I, Part A program insist on robust parent and family engagement activities at every school where federal funds support effective teaching and engaged learning.
What is Parent and Family Engagement?
“Family engagement refers to the systematic inclusion of families in activities and program that promote children’s development, learning and wellness, including in the planning, development, and evaluation of such activities, programs and systems.” – U.S. Department of Education, U.S. Department of Health & Human Services Policy Statement on Family Engagement From the Early Years to the Early Grades, 2016.
From “Parent” to “Family”
Inclusive and respective of all adults who raise and care for children, to include biological, adoptive and foster parents; grandparents; legal and informal guardian; and adult siblings. – U.S. Department of Education
Why Parent and Family Engagement?
Research tells us that students with engaged parents and families are more likely to:
- Learn to read faster (Exhibit faster rates of literacy acquisition.)
- Have higher grades and test scores.
- Are promoted and take more challenging classes.
- Adapt better to school and have better attendance.
- Have better social skills and behavior.
For more information visit www.k12.wa.us/TitleI/ParentFamilyEngagement
Family Educational Rights and Privacy Act
Parents and students over the age of 18 have the right to:
- Inspect and review the student's education records;
- Request the amendment of the student's education records to ensure that they are not inaccurate, misleading, or otherwise in violation of the student's privacy of other rights;
- Consent to disclosures of personally identifiable information contained in the student's educational records, except to the extent that the Act and the regulations in this part authorize disclosure without consent;
- File with the U.S. Department of Education a complaint under Sec. 99.64 concerning alleged failures by the agency or institution to comply with the requirements of the act and this part; and
- Obtain a copy of the policy adopted under Sec. 99.6. In the event of a student transfer to another educational institution, educational records will be sent upon request by the receiving institution. Also, subpoena requests will be honored after you have been notified. Student records will not otherwise be released by the Union Gap School District without expressed written consent.
Child Find Program
One of the most important responsibilities you have as a parent is to make sure that your child has what he/she needs. That goes beyond love, food and clothing. Approximately 10 percent of all children have some special need that requires special attention. If you think your child (birth through age 21) has difficulty seeing or hearing, has communication or diagnosed health problems, has difficulty learning or playing, help is as close as your Child Find Coordinator at your local school district. Parents with children in private schools and/or parochial schools, or anyone knowing of a child who is highly mobile, homeless or migrant should contact their closest school district in which they reside for Child Find information. Child Find is a process of locating children who will need special services in order to experience success in school. The schools and community agencies are working together to provide these services. If you know a child that may need help, please call the Union Gap Special Education office at (509) 248-3966.