SLP Superintendent's Newsletter

Week of January 14, 2019

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SUPERINTENDENT PATRICK JENKINS

Upcoming District Educator Academy Training Opportunities

Google Drive and Docs for Beginners

Target Audience: K-12 & Administrators

Subject Area: All Subjects

Date: 1/14/18

Time: 3:45-5:15

Location: Computer Lab

*Stipend will be given


Assessment Opportunities

Grade Levels: 3rd & 4th

Subject Area: Social Studies

Date: 1/15/18

Time: 3:45-5:45

Location Resource Center

*Stipend will be given


Google Drive and Docs for Beginners

Target Audience - K-12 & Administrators

Subject Area: All Subjects

Date: 1/28/18

Time: 3:45-5:15

Location: Computer Lab

*Stipend will be given

Letter is attached below in a .pdf format.
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Quote for the Week

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Principal Fellowship Webpage launches on Louisiana Believes Website

The new webpage can be found under Teaching + Learning. This is the direct link: http://www.louisianabelieves.com/academics/louisiana-principal-fellowship-program

Cohort 4 sign-in sheets and agendas are posted and can be found in the Principal Fellowship Library throughout the year under the Current Principal Fellows section.

Don’t miss the newsletters posted: the fall newsletter is linked here Download Also, there should be a new newsletter posted this week!

2019 Teacher Leader Summit

New: 2019 Teacher Leader Summit Early Bird Registration Early bird registration will open this Friday, January 11 for the 2019 Teacher Leader Summit, which will take place June 26-28 at the Morial Convention Center in New Orleans. Additional details are available in the overview and will be provided on tomorrow’s School System Planning Call.


January - March Early Bird Registration ($35 per day, $80 for three days)

April - June 14 Regular Registration ($45 per day, $100 for three days)

Late April Session List and Mobile App Available June 26 - 28

On-site Registration ($60 per day)

Please note: All registration fee must be paid by credit card at the time of registration. Seats will not be held for pending payments.

New: New Department Event Registration Platform

As of December 31, the Department will no longer use WisdomWhere for event registration. All Department-led events requiring registration will now be on EventBrite. A list of current events is also available at any time. EventBrite is simple to use and all registrations can be completed via mobile phone.

iPhone instructions

Android instructions

Things to review in beginning our 2nd Semester

  • Grades (Report Card)
    • Review the Pupil Progression Plan (PPP) with all staff before the semester ends
    • Ensure that teachers have enough grades to justify the grade students will get for the nine-week period and semester.
    • Please ensure that each teacher's grades are correct and that you have comments for any “D” or “F” grades JPAMS
    • No incomplete grades on the final report card
    • Please schedule conferences as soon as possible to address any concerns especially Ds or Fs and semester failures. Please ensure that you are discussing Promotion In Jeopardy (PIJ) with parents and documenting all interventions.
    • Discuss with your school cluster dates that report card will be mailed or sent home
    • High School Only - Ensure that all students that have failed for the semester have been identified and scheduled for credit recovery in January. Send Mrs. Cassimere all documentation for enrollment for their online courses.

Updated Documents - Be ready to share these with me and/or Mrs. Angela Cassimere.

  • At the end of the semester be prepared to discuss and present the following to me and/or Mrs. Cassimere:


    • Action Plan for the spring of 2018
    • Attendance Data for students and Teacher
      • See Mr. Robinson or Tricia Thomassee for assistance
    • Discipline Data (see Mr. Robinson for assistance)
      • # of ISS
      • # of OSS
      • Expulsions
      • The primary type of referrals
    • Academic Data
      • High Schools
        • Graduation Rates, Strength of Diploma, etc.
        • Growth to Mastery Data
        • # of Students on track to graduate at the end of 9th grade
        • Be prepared to discuss a specific plan of action for LEAP 2025 areas of concern
        • Subgroup data
        • Accountability Tracker Data updates for 2018-19 (see Mrs. Cassimere for an updated copy, if you don't have it)
          • Data for incoming 10, 11, 12-grade students
          • I will need all freshmen input into the tracker
      • Elementary schools (pk-8)
        • DCAI data
        • # of classes with Carnegie units awarded
        • Students on track (age, academic, etc.) to complete 8th grade and 9th grade
        • # of overage students (2 or more retentions)
        • # of students at Mastery or above on LEAP 2025
        • Growth to Mastery data
        • Classroom at a glance
          • Be prepared to discuss
          • See attached
    • SPED
      • # of students receiving SPED accommodations
      • # of 504 students
      • Sub Group data
    • Physical Plant assessment plan of improvement for the summer
      • Goals
        • Clean, fix or replace water fountains inside your buildings
        • All floors should free on debris and clean daily
        • Floors stripped and Highly polished
        • Grounds clean and manicures
    • Technology Plan
      • Identify technology concerns
      • Identify # of devices on your campus
      • Website
        • Update frequently
        • identity Items to add or delete from the site
        • School Finder information review and update
Classroom at a Glance - Rearview Mirror

Click on the link to download the file.

Classroom Data and Goal Setting Tracker

Click on the link to access the file.

Standards of Performance

Reminders:

  1. Have your staff Review Safe Schools for any incomplete or updated training modules.
  2. if you have any support staff members that need additional training, Safe Schools can provide extra training in the forms of those listed below, to name a few.
  • Nutrition Services
  • Transportation
  • Special Education

Please contact Mrs. Gloria Malbrough if you need assistance.

DIRECTOR OF CURRICULUM - ANGELA CASSIMERE

Reminder: January/February Supervisor and Principal Collaborations

Registration for the January/February Collaborations is now open in the new EventBrite platform and will close on January 25. The collaborations will offer sessions for supervisors in the morning from 8:00 a.m. - 12:00 p.m. and for principals in the afternoon from 12:00 p.m. - 4:00 p.m. Supervisors will need a code to register for this event. Contact your Network Leader or coach for the code. Sessions will focus on supporting the implementation of School System Redesign Plans for 2018-2019 and School System Planning for 2019-2020 to support early childhood, curriculum and instruction, special education, assessments and accountability, workforce, and high school opportunities. The Supervisor and Principal Collaborations will be offered on the following dates and locations:

● January 28: Baton Rouge, Hilton Baton Rouge Capitol Center (New Location)

● January 31: Harvey, Jefferson Parish School Board Office

● February 5: Ruston, Trinity Methodist Church

● February 7: Lake Charles, Calcasieu Parish Assessment Office

Reminder: SCA Course Choice Spring 2018 Registration

Please share with professional school counselors and high school supervisors. Registration for Course Choice Spring 2019 is currently open and will close tomorrow, January 9, at 5:00 p.m. Schools will register students directly with the course providers and/or higher education institutions. Please refer to the Course Choice Registration Instructions for details on this process. Schools must document all SCA private provider and dual enrollment enrollments in the Course Choice Registration System by the end of registration deadlines in order to fund the courses using SCA allocations. Course Choice provides students and schools with access to a broad variety of course offerings from online, face-to-face, industry training, and dual enrollment course providers. These course offerings will enable schools to provide courses not currently available to their students, including:

● career and technical preparation supporting the Jump Start program;

● academic work required to achieve TOPS;

● advanced coursework not available at the school due to limited resources;

● dual enrollment courses from colleges and universities; and

● intensive remediation for students struggling to stay on pace for graduation.

New: PSAT Scores Now Available

PSAT scores are now available to educators through the K-12 reporting portal. Students can access their scores via the student online reports portal. Students that take the PSAT 10 or PSAT/NMSQT are eligible for several scholarships. Learn more about scholarship programs and partners on the College Board website.

New: State-Approved Mentor Teacher and Content Leader Trainings

Beginning in fall 2017, the Department has offered Mentor Teacher and Content Leader trainings and will continue to offer these trainings through 2019-2020. After 2019-2020, the Department will approve programs at universities, school systems, and other organizations to offer Content Leader and Mentor Teacher trainings. To transition from state-provided training to state-approved trainings, the Department is releasing an RFA in mid-January to support new providers’ development of these programs. The RFA will be posted on the Mentor Teacher and Content Leader webpages. The Department will hold a webinar on January 16, at 10:00 a.m. for further details about the RFA. Preregistration is not required.

● Webinar Link: https://ldoe.zoom.us/j/618191832

● Webinar Phone Number: 646-876-9923 (for dial-in only)

● Meeting ID#: 618191832

Reminder: Federal Policy on Military Recruiting in Schools

Please share with principals and counselors to ensure your school system is in compliance with federal law. Representatives of military recruiting offices have recently contacted the Department to express concerns regarding access to student contact information. By Federal law according to 20 U.S.C. 7908, all school systems that receive funds under the Every Student Succeeds Act (ESSA) must provide student's names, addresses, and telephone listings to military recruiters unless the student's parents or guardians have individually opted out of providing this information. Local education authorities cannot adopt a blanket optout policy and 20 U.S.C. 7908 supersedes any conflicting state law. In addition, please be mindful that schools are to allow recruiters from the various branches of service equitable access to classrooms and/or facilities. Students interested in joining the military after high school should be allowed to receive information from all branches of service so they can make an informed decision if they are considering joining the military.

DIRECTOR OF FINANCE - TRESSA MILLER

Reminders

1. Fixed Assets- revisit the process in the FAS manual for stolen items (Pages 4-6) and complete/submit the necessary forms in a timely manner.

2. Monthly Bookkeeping Reports – should be reviewed by principals monthly, approved and submitted to Angie Marks.

a. We have begun working on vendor 1099s.

b. Please have your bookkeeper review your vendor information.

c. Vendors needing to receive a 1099 should be marked for a 1099 in EPES.

d. All vendor social security numbers should have dashes in them, xxx-xx-xxxx.

e. Please make sure all vendor tax id numbers and addresses are correct in EPES as this is what is pulled to create the 1099s.

f. Also, make sure all payments to vendors have been recorded in EPES as this is pulled to create the 1099s as well.

4. EPES access- Principals and bookkeepers have separate logins to EPES. Please email Angie Marks for help logging into your Principal account if you have not already done so.

5. W-2s will be available on the employee portal on 1/31/19, same as last year.

6. 1095s will be available on the employee portal on 3/4/19, same as last year.

DIRECTOR OF TITLE 1 - SCOTT CHAMPAGNE

New: Title I School Planning Webinar

During Super App Weekly Office Hours The Department is offering recurring office hours for Super App support every Monday from 11:00 a.m. - 12:00 p.m. through January 28. On January 14, the Department will be hosting a webinar on Title I School Planning Guidance during office hours. Schools that have questions outside of this webinar are still encouraged to attend and send their questions to Department representatives.

● Webinar Date and Time: January 14 (and every Monday at 11:00 a.m.)

● Webinar Link: https://ldoe.zoom.us/j/594569803

● Webinar Phone Number: 669-900-6833

● Meeting ID#: 594569803


For schools interested in reviewing webinar materials presented during previous Super App learning experiences, the following materials are available:

Coordinated Early Intervention Services presentation from the December 17 office hours

Nonpublic Equitable Share presentation from the December 10 office hours

2019-2020 Equitable Services timeline sent to nonpublic schools

Allowability of Federal Funds presentation from the December 3 office hours

● Collaboration event resources are located in the School System Support Library

SUPERVISOR OF STEAM - THERESE ELLENDER, Ed.D.

Reminder: Jump Start Survey

Please share with professional school counselors, CTE teachers, principals, and Jump Start stakeholders. In 2014, Louisiana launched Jump Start, revolutionizing career courses and workplace experiences for high school students. Since then, the Department has noted a growth in the number of industry-based certifications awarded, and many more students are pursuing the Jump Start TOPS Tech Diploma. This represents incredible progress in providing opportunities for students, but there is room to improve. The Department is embarking on a comprehensive, seven-month review of Jump Start to develop a new blueprint – Jump Start 2.0 – that will set the state’s vision for the next five years. CTE leaders, professional school counselors, CTE teachers, and school administrators are encouraged to take a brief survey share their feedback on how to shape Jump Start in the future by January 18.

Communities that Care Youth Survey (CCYS)

Administrators:

You may have already received materials for your school containing 2018 surveys from the Communities that Care Youth Survey (CCYS). If not, Mr. Boudreaux will dropping them off to you before we break for the holiday. We would like for you to get this information to your English departments ASAP so that they may plan their lesson accordingly.

We are planning to place a notification on the parish website to notify our parents and the community. We hope that each of the schools will include a link on their sites. The week before the survey, we will send out a J-call to all parents.

Find attached a letter for our teachers who will administer the survey, along with a parent notification form. You may also copy and send this form home to parents, but it is not necessary. PLEASE GIVE EACH OF YOUR TEACHERS A COPY OF THE TEACHER LETTER BEFORE THE BREAK SO THAT THEY MAY PREPARE FOR THE LESSON.

It is imperative that we complete and mail the CCYS by FRIDAY, JANUARY 18TH. Project coordinators for each school should be guidance counselors or English department heads and can contact Mr. Brent Boudreaux (337-344-3400) if they have any questions. Surveyors will realize the following:

1. The surveys are for 6th, 8th, 10th, and 12th graders

2. They are anonymous

3. Passive consent notifications (no signature required) will be posted on our website, and should be linked on yours as well.

4. All surveys must be collected (even blanks)

5. Teachers will be notified if a student wishes to opt out, and an alternative lesson must be given.

6. Time is of the essence, so we ask that you complete the surveys January 8 - 10, or 15 - 17

7. Mr. Boudreaux will drop off, and pick up the materials.

Follow the link for more information:

https://picardcenter.louisiana.edu/research/current-projects/communities-care-youth-survey-ccys

We apologize for the delay, but please understand this survey is of the utmost importance for our children and our schools. Thank you very much for your cooperation.

New: Join the 2019 Individual Graduation Plan Webinar

Please share with middle and high school counselors. The Department is hosting a webinar to support professional school counselors with the Individual Graduation Plan (IGP) and diploma pathway selection process. Participants will review the IGP guidance document and the newest version of the IGP fillable form. This 30-minute long webinar is being offered twice: January 23 at 3:30 p.m. and January 24 at 9:00 a.m.

● Webinar Dates and Times: January 23 at 3:30 p.m. and January 24 at 9:00 a.m.

● Webinar Link: https://ldoe.zoom.us/j/150940171

● Webinar Phone Number: 646-876-9923

● Meeting ID#: 150940171

Note: This is a repeat of the September 2018 webinar.

New: AP Summer Institute Scholarships

The College Board has released its 2019 AP Fellow Scholarship applications. The AP Fellows Program awards teachers, serving minority or low income students, $1,000 grants at schools without funding for professional development. These grants are paid directly to endorsed AP Summer Institutes to cover the cost of tuition, and the remaining funds will be sent to teachers directly to be applied to travel costs. Although these grants are competitive, they are typically awarded on a first come, first served basis.

SUPERVISOR OF PERSONNEL - MATTHEW SCRUGGINS

Online Adapted Physical Education Add-on: summer 2019 cohort

Requirements for Certification: (https://www.teachlouisiana.net/Teachers.aspx?PageID=12311128)

1. A Valid Type A, B, C Level 1, 2 or 3 Louisiana certificate in Physical Education (the candidate is responsible for assuring that all requirements (courses and certifications) for Add-on Adapted Physical Education are met and should apply as directed in the link above).

2. Courses offering area as follows: (Lesson Implementation Required at home or nearby school*).

a. Introduction to Physical Education with Handicapped Individuals (Nicholls course HPED 393. Introducing Physical Education for All Children with Disabilities offered summer 2019, WWW format full term).

b. Behavior and Educations Impairment and PE (Nicholls course *HPED 494. Behavior Impairment and Physical Education offered fall 2019, WWW format full term).

c. Chronic Disability and PE (Nicholls course *HPED 495. Chronic Disability and Physical Education, offered spring 2020, WWW format full term).

d. Physical Educator Curriculum for Handicapped Children (Nicholls course HPED 496. The Physical Education Curriculum for All Children with Disabilities, offered summer 2020, WWW format full term).


Steps to enrolling in these courses at Nicholls State:

  • Go to www.nicholls.edu/admission/apply to complete the application for summer 2019. Please complete your personal information and then choose the appropriate application type and major:
  • Graduate School: PSYC/EDUC then Non-Degree Seeking

OR

Undergraduate School: Visitor Status or presently enrolled in HPED see your advisor

SUPERVISOR OF CHILD WELFARE AND ATTENDANCE JEROME ROBINSON

New: Webinar on Creating and Maintaining School Wellness Committees

Please share with principals, wellness coordinators, and health and physical education teachers. The Department will host webinar opportunities, in coordination with The Alliance for a Healthier Generation, to explore the benefits and strategies of an effective and successful School Wellness Committee. Webinar participants will find ways to lead teams to improved health and wellness for students and the entire school community. Participants must create an account before joining the webinar. Webinar dates and times:

January 16 at 12:00 p.m.

January 16 at 3:30 p.m.

January 24 at 7:30 a.m.

Reminder: School Health Survey

Final Deadline - As required by state law, the Department monitors and evaluates health, recess, physical activity, and employee training in schools to provide an annual report to the Louisiana Legislature. Participation is critical to providing accurate, high-quality data to the Senate and House Committees on health and welfare. Please have only one person complete the survey by or before January 18. Please note, each school should complete the survey.

LA-15

Starting on Tuesday, October 16, 2018, you will be required to submit a copy of the correspondence/letter that you are using to notify parents when students are in jeopardy of receiving an LA-15 for excessive unexcused absences. The correspondence/letter must be submitted along with the LA-15 form to the Census Department. NOTE: LA-15’s are generated on J-Campus after a student misses five(5) unexcused absences.

SUPERVISOR OF SECONDARY ED - SPENCER ARNAUD

New: 2019 Louisiana Regional Science Bowl Registration

The U.S. Department of Energy (USDOE) created the National Science Bowl® in 1991 to encourage students to excel in math and science and to pursue careers in these fields. More than 275,000 students have participated in the National Science Bowl® throughout its 28-year history, and it is one of the nation’s largest science competitions. The USDOE is currently looking for school teams to join the National Science Bowl being held at the University of New Orleans on March 16 from 8:00 a.m. - 3:00 p.m. Registration is now open.

● There is no registration fee for the event, but teams will be selected on a first come, first served basis.

● The top four teams will receive cash prizes.

● First place winners will be invited on an all-expenses paid trip to compete for the national title in Washington D.C.

Please view the Science Bowl Guide on the USDOE’s website for more information.

SUPERVISOR OF INSTRUCTION, SCHOOL CHOICE, & SCHOOL IMPROVEMENT- TRINA PRESTON

Reminder: Parent Guides to 2018-2019 Assessments Now Available

Please share with principals, teachers, and families. The following parent guides are now available in the Family Support Toolbox Library to provide families with information on Louisiana’s state assessments:

● Parent Guide to the LEAP 2025 Tests (3-12)

● Parent Guide to the ELPT

● Parent Guide to the LEAP Connect

● Parent Guide to LEAP 360

Translated versions in Spanish, Arabic, and Vietnamese are also available for all guides

Social Studies Practice Test

Although the 2018-2019 practice tests for social studies do not reflect the new social studies test designs, the LEAP 2025 Social Studies Practice Test Guidance will be updated to include recommendations on how to address the design changes, especially in grades 3 and 4.

INSTRUCTIONAL TECHNOLOGY FACILITATOR/WEBMASTER TRICIA FONTENOT

******Please call me to set up an appointment for THIS week for your Student of the Year to participate in a photo shoot. We will set up a date/time that you can bring the student to the school board office.******

Dress Code: They may wear a nice shirt or their uniform shirt. The superintendent has asked that you make this day a free dress day for him/her.

Editable Compass Observation Form

PERSONNEL FACILITATOR - GLORIA MALBROUGH

Safe School training has been open for those employees who have not completed the Mandatory Training. The site is opened from December 11, 2018- January 31, 2019.

Thank you! Happy Holidays!

TITLE I PARENT AND FAMILY ENGAGEMENT COORDINATOR PAT MASON-GUILLORY

Teacher and Principal of the Year

Teacher and Principal of the Year candidates must also submit their applications via the Teacher and Principal of the Year online application portal by January 23. Candidates and/or school systems needing assistance with the state-level Teacher and Principal of the Year application process should join an informational webinar.

2019 SCHOOL BOARD MEMBERS

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ASSISTANT SUPERINTENDENT - JOSEPH CASSIMERE

DIRECTOR OF OPERATIONS - CLAUDIA BLANCHARD

DIRECTOR OF PREK PROGRAMS/HEAD START - JUNE INHERN

SUPERVISOR OF ELEMENTARY ED – SCOTT MOREAU

PBIS/504 FACILITATOR- TONIA EAGLIN

Submitting Content for Administrative Reminders

To submit content, email Tricia Fontenot at the email address below.