CSD Board Briefing
September 15, 2022, Cambrian School District
Adoption of Consent Agenda Items
The Governing Board voted to accept the consent agenda items. Items listed under the consent agenda motion are considered to be a regular course of procedure and are acted on by the Board of Trustees in one motion. There is no discussion of these items prior to the Board vote unless a member of the Board, staff, or the public requests specific items be discussed and/or removed from the agenda. It is understood that the administration recommends approval on all consent items. Each item on the consent agenda approved by the Board of Trustees shall be deemed to have been considered in full and adopted as recommended.
Resolution 22-23-04: Increase in School Facilities Fees and Approval of CEQA Exemption
The Governing Board approved the Resolution: Increase In School Facilities Fees And Approval Of CEQA Exemption with the corrected Resolution Number of 22-23-04 as part of the Consent Agenda. The initial Resolution 22-23-01: Increase In School Facilities Fees And Approval Of CEQA Exemption was Board approved on August 18, 2022. After approval, an incorrect sequence of resolution numbers was noticed. The corrected resolution number is 22-23-04.
Board Warrants Accepted
The Governing Board accepted the Board Warrant List as part of the consent agenda. The Governing Board is committed to ensuring public accountability and the fiscal health of the district. Attached you will find the Board Warrant Approval List, a detailed list of payees and the amount of the expenditure for the month.
Board Meeting Minutes: 8/4, 8/18 & 9/1
The Governing Board voted to approve the Aug. 4th, 18th and Sept. 1st, 2022, minutes as part of the Consent Agenda.
Health and Wellness: Child Nutrition Program Update for 2022-23
Ms. Deborah Gil, Food Services Supervisor, and Sodexo representative, Mr. Chris Battaglia, updated the Governing Board on the District's Food Service program. The presentation opened up a discussion regarding the District's Food Service program, participation, revenue, costs and focus for the future.
Measure R: Change Orders 4A, 2I, and 4E - Phase 1 Modernization Projects
The Governing Board approved changes to three orders – 4A, 2I, and 4E, in connection with the Phase 1 Modernization Project.
In accordance with the District's change order approval process, the following change orders are in connection with the Phase 1 Modernization Project to replace the aging HVAC systems at Bagby, Fammatre, Farnham, Sartorette, and Price Middle School.
The total change orders for larger modernization projects typically range from 6% - 8%. The attached change orders total $112,083.13 which represents a 1% change of the total contracts listed of $10,715,473.
4A: MBS Engineering (Bagby, Fammatre, & Price) $64,979
2I: PARC Specialty (Bagby, Fammatre, & Price) $35,605.13
4E: Beals Martin and Associates, Inc. (Farnham & Sartorette) $11,499
To view change #4A, click here.
To view change # 2I, click here.
To view change #4E, click here.
Resolution 22-23-07: Declaring The Futility of Public Bidding for Abatement Trade Services for Phase 1 Modernizations at Bagby Elementary School, Fammatre Elementary School, and Price Middle School
The Governing Board approved Resolution 22-23-07 and allowed Cambrian to continue working with PARC Specialty Contractors and complete the Abatement Trade Services for Phase 1 Modernizations at Bagby Elementary School, Fammatre Elementary School, and Price Middle School.
On April 21, 2022, the Board awarded PARC Specialty Contractors the Abatement Trades Contract for the HVAC Project at Bagby, Fammatre, and Price Middle School based on their low bid. Due to discovered asbestos putty around windows and the removal and replacement of sheetrock, resulted in a 27.42% increase over the original contracted amount. A resolution is required to continue with PARC Specialty Contractors. It has been concluded that their costs are reasonable and going out to rebid the project would delay the project and result in unnecessary expenses to the District.
Measure R: Environmental Services Amendment for the HVAC Projects at Bagby, Fammatre, Farnham, Price, and Sartorette
The Governing Board approved each individual service agreement with EnviroScience, Inc., to insure Fammatre, Farnham, Price, and Sartorette are free and clear of all hazardous materials.
On May 5, 2022, Cambrian entered into an agreement with EnviroScience, Inc. to ensure Bagby, Fammatre, Farnham, Price, and Sartorette, are free and clear of all hazardous materials for the HVAC unit installations. Due to unforeseen hazardous materials found, additional monitoring was required.
Attached are the amended individual service agreements with EnviroScience, Inc., for the unpredicted increase of monitoring required to ensure the five school sites were free of all hazardous materials.
The estimated increase in cost per site:
Budget: 2021-22 Unaudited Actuals
The Governing Board approved the Unaudited Financial Statements for the 2021-22 fiscal year and filed the report with the County Superintendent of Schools. Education Code Section 42100 states that the Governing Board of each school district shall approve, in a format prescribed by the Superintendent of Public Instruction, an annual statement of all receipts and expenditures of the district for the preceding fiscal year and shall file the statement with the County Superintendent of Schools.
Resolution 22-23-05: Appropriations Limit (Gann Limit)
The Governing Board adopted Resolution 22-23-05: 2021-22 Appropriations Limit and declared that the appropriations for the 2021-22 fiscal year does not exceed the limitations imposed by Proposition 4 (1979).
As required by Proposition 4 (1979), the District must establish a revised Gann - Appropriations Limit for the 2021-22 fiscal year and a projected Gann Limit for the 2022-23 fiscal year. In doing this, the Board must declare that the appropriations for the 2021-22 fiscal year does not exceed the limitations imposed by Proposition 4 (1979).
Staff has provided the Gann Limit Calculation for the Board of Trustees to review, in a format approved by the State of California. Based on the forms attached detailing the Gann - Appropriations Limit Calculation, staff believes the appropriations do not exceed the limitations imposed by Proposition 4 (1979).
Cambrian District Chief Financial Officer Dr. John Pappalardo updated the Governing Board regarding the current District enrollment, the impact at school sites, and the overall implication to the budget. Staff and the Board discussed options on how to move our educational program forward and remain fiscally solvent (positive certification) for the next three years.
Currently there are 2,927 students in the Cambrian School District, a 13% decline over the past three years.
To review the District enrollment by school, please click here.
Resolution 22-23-06: Sufficiency of Instructional Materials
The Governing Board approved Resolution 22-23-06: Sufficiency of Instructional Materials for the 2022-23 school year.
In order to be eligible to receive instructional materials funds, the Governing Board of each district and county office of education is required to hold an annual public hearing and adopt a resolution stating whether each pupil in the district has sufficient textbooks or instructional materials in specified subjects that are aligned to the academic content standards and consistent with the content and cycles of the curriculum frameworks adopted by the state board. The Cambrian School District has provided each pupil with sufficient textbooks and instructional materials consistent with the cycles and content of the curriculum frameworks.
To review Resolution 22-23-06, please click here.
Candidates for the Santa Clara County Committee on School District Organization
The Governing Board encouraged qualified candidates to stand for election to the Santa Clara County Committee on School District Organization.
The Santa Clara County Committee on School District Organization's primary responsibility is the reorganization of school districts, through territory transfers and unification, which consists of 11 elected members.
Whenever, there is a Santa Clara County Committee election the Cambrian Board is asked for their input and help to identify and encourage qualified candidates to stand for election to the Santa Clara County Committee. The election will be held on November 15, 2022, and two seats are up for election, one each in Supervisorial Districts 2 and 4.
Supervisorial District 2: Area contains most of east county, encompassing all or parts of the following school districts: Alum Rock Union Elementary, Evergreen, Franklin-McKinley, Oak Grove, and San Jose Unified.
Supervisorial District 4: Area contains most of central county, encompassing all or parts of the following school districts: Cambrian, Campbell Union, Cupertino Union, Luther Burbank, Moreland, San Jose Unified, Santa Clara Unified, and Union.
Next Board Meeting
The next meeting of the Cambrian School Board will be held Thursday, Oct. 6, 2022 at 7 p.m. Meetings are held in person at the Professional Development Center located at 4115 Jacksol Drive, San Jose 95124 in Building 7, and can be viewed online as well. Agenda and login information will be available the week of the Oct. 6th meeting. The meeting is open to the public.