Human Resources Newsletter, October Edition 2019
Open Enrollment - Coming Soon
The Benefits Department would like to remind everyone that Open Enrollment is October 21 - November 8.
In preparation for Open Enrollment, employees should reset their passwords for the ADP Portal prior to scheduling a benefits meeting. Resetting your password will ensure that you have enrollment access. Here is the link to ADP: http://myshbga.adp.com/shbp/.
*All benefits eligible employees should participate in Open Enrollment. Employees with Flexible Spending Accounts MUST re-enroll to continue contributions.
For questions, contact Katrina Swindle at mailto:firstname.lastname@example.org / 478.765.8570
or Carolyn Robinson at mailto:email@example.com / 478.765.8574.
- TKES - Sept 20, Observation 1st Walkthrough
- TKES - Nov 1, Observation 2nd Walkthrough
HR runs TKES/LKES implementation reports the Monday before each VIP meeting. The goal is to have 100% completion on all steps. You can find a complete list of evaluation guidelines on the HR Webpage under Forms & Documents. Click the link below to view these guidelines.
For questions, contact Connie Chin at mailto:Connie.Chin@bcsdk12.net or 478.765.8679
The Importance Of Documentation
Good documentation is essential in making sound decisions involving employee discipline. Documentation becomes critical when the need to recommend an employee for non-renewal or termination arises. Documentation should be clear, comprehensive, detailed and up-to-date. It can include, but is not limited to, notes from meetings, letters of directive, evaluations and employee statements. Be specific when taking notes and always include names, witnesses, time of day, location and what action was taken. The documentation process can protect you and the district from potential legal actions.
Remember....If It Is Not Documented, Then It Did Not Happen!
For questions, contact Dr. Mack Bullard at mailto:Mack.Bullard@bcsdk12.net / 478.765.8538
or Ed Aaron at mailto:Edwin.Aaron@bcsdk12.net / 478.765.8515.
Looking For Sample PLGs?
If you are working to help an employee develop Professional Learning Goals (PLGs) and would like to view samples, visit the HR Procedures Manual in OneNote. Sample PLGs are located under the Evaluation's Tab.
Remember, the Professional Learning Goal should answer the following questions:
- What do I want to learn or change about my practice that will effectively impact student learning?
- How can I develop a plan of action to address my professional learning?
- How will I know if I accomplished my objective?
For questions, contact Melanique Floyd at mailto:Melanique.Floyd@bcsdk12.net or 478.765.8586
Volunteers: Fingerprinting & Background Checks
Fingerprinting vs Background Checks (Name Check):
- All Volunteers affiliated with a school, must complete a background check (these forms Must be initiated at the school and forwarded to HR, they will not be given out in HR - no charge)
- All Consultants/Vendors working in the schools or around students, must be fingerprinted ($50 fee applies)
- All Mentors must be fingerprinted ($50 fee applies)
- All Interns must be fingerprinted (no charge)
- All Student Teachers must be fingerprinted (no charge)
Items Needed for Fingerprinting:
- Drivers License or Picture ID
- Social Security Card
- $50 (cash or money order)
For questions, contact Emily May at mailto:Emily.May@bcsdk12.net or 478.765.8564
or Twanya Frazier at mailto:Twanya.Frazier@bcsdk12.net or 478.765.8562
Resignations & Retirement
Both Certified and Classified employees MUST submit a resignation form in PowerSchool. If the employee resigns over the phone or abandons their position, the supervisor is responsible for completing the resignation form on the employee's behalf.
It is imperative that all employees (part-time, full-time and retirees) complete the on-line resignation process in order to prevent over-payment and inaccurate record keeping. Instructions for resigning and retirement can be found on the HR Webpage. Click on the link below to view these instructions.
Need To Report An Employee Injury?
*Remember: Emergency Room Visits are for Emergency Situations and After Hours Injuries ONLY.
Please review the WC Procedures Packet that is attached. This packet includes the newest First Report of Injury Form. Please use this form and discard all other forms.
For questions, contact Marqueta Harden at mailto:Fracia.Harden@bcsdk12.net or 478.765.8547.
Employee Referral Bonus Program
Employees who refer a "Teacher" candidate will receive a $1000 Referral Bonus if that candidate is hired and works in the district for a full year. Reach out to friends and family interested in teaching and tell them about the great things happening in Bibb! Please see the attached flyer for guidelines.
Click Below To Visit The HR Website
BCSD Human Resources
Dr. Mack Bullard, Assistant Superintendent of Human Resources
Each student will demonstrate strength of character and will be college or career ready.
The Bibb County School District develops a highly trained staff and an engaged community dedicated to educating each student for a 21st century global society.