Region 10 - Federal Programs
July 2023
Legal Disclaimer
Office of Federal Programs Team
Welcome New Federal Programs Member
We would like to introduce to you, Dr. James McBride. Dr. McBride will be working as a PNP consultant with Dr. Amber Reed and Diane Gaston. We are so happy to have him join our team!
Federal Programs Website - Click the link below for all resources in one spot!
July Action Items
Submit your SC5003 Consolidated Schedule under the Special Collections tab for the ESSA application to open.
The 2023-2024 ESSA Consolidated Grant Application is now available in eGrants. Allocations for eligible applicants are available and can be viewed on the Entitlements page. The Application Designation and Certification (ADC) form must be submitted before the grant application is available in eGrants, but please remember that eligible applicants must first complete the SC5003 – Formula Grants Consolidated Schedule to access the ADC. Opened May 18th and closes September 1, 2023.
New! FEDERAL PROGRAM COMPLIANCE DIVISION FEDERAL PROGRAMS PLANNER
Real Property Survey - ALL LEAs must complete this survey by 7/21/2023, including those who did not purchase real property (Example Survey). The survey is for real property purchased with federal funds prior to the 2022–2023 grant year (TEA Notice). The survey is for purchases made since October, 2019. The definition of real property includes land, land improvements, structures, and appurtenances thereto, but excludes movable machinery and equipment. Based on the definition in 2 CFR § 200.1, “equipment” means “tangible personal property (including information technology systems) having a useful life of more than one year and a per-unit acquisition cost which equals or exceeds the lesser of the capitalization level established by the non-Federal entity for financial statement purposes, or $5,000.” Generally, a trailer, modular unit, or portable building or classroom meets this definition. The following items do not constitute real property:
- Repaired or new fences
- Repaired or new roofs
- HVAC replacement/improvement
- Equipment
- Leases on buildings
- Doors (internal or external)
- Installation of Wi-Fi wiring/equipment
- Buses
SBITAs
- Please complete the SBITAs survey for SSA Members if you have entered into any multi-year subscription-based information technology agreements for 22-23 and beyond. SABITA ERRATA - applies to both ESSA and ESSER (please note special instructions for ESSER II & III).
ESSER
- ESSER II - Date Change! Last amendment date for non-SSA members is 7/6/2023.
- Summer School - Make sure student demographics are obtained for all ESSER funded summer school students; this will be needed for the next USDE ESSER report.
- Review your ESSER SSA Budget Summaries in your Region 10 ESSER Google Drive. If you need to amend please contact Sonya.Carpenter@Region10.org or Penny.Douglas@Region10.org.
- ESSER III Website - Check your 6 Month Review due dates involving stakeholders.
- ESSER Supplemental - Date Change! Last amendment date for non-SSA members is 7/28/2023.
Coffee Hour, Technical Assistance, and Federal Friday Dates - Mark Your Calendars!
2023–2024 Indirect Cost Rates
You may find your indirect cost rates in either of two places:
- The Indirect Cost Rates page of the TEA website lists 2023–2024 indirect cost rates for all independent school districts and open-enrollment charter schools.
- The GFFC Reports and Data Collections secure TEAL application includes a 2023–2024 Indirect Cost Rate Notification Letter for each independent school district and open-enrollment charter school.
Click here for more detailed information.
2023–2024 preliminary Summary of Finances (SOF)
The initial 2023–2024 preliminary Summary of Finances (SOF) reports have been published.
Please contact (512) 463-9238 or email sfinance@tea.texas.gov with questions
LEA Title I, Part A Staff and LEA PEIMS Staff 2022-2023
Please see TEA’s bulletin below in its entirety. They are asking LEAs to reconcile the data submitted in the PEIMS Summer submission of the Student Title I, Part A Program Association Extension - E0894 – Title-I-Part-A-Indicator-Code with what is reported on the 2022-2023 ESSA Consolidated Federal Application – SC5000 – Title I, Part A Campus selection (campus status column data only) prior to the PEIMS resubmission period of July 20, 2023.
Adopted School Safety Standards
TEA released a To the Administrator Addressed on June 1, 2023 concerning the Adopted School Safety Standards. These are the standards that LEAs must meet with the 2023-2025 School Safety Standards Formulary Grant, which has an application due date of August 1, 2023. The link to the Adopted School Safety Standards found in the TAA includes responses to public comments.
Link to the TAC §61.1031. Commissioner's Rules Concerning School Facilities
Region 14 (School Safety State Initiative) has posted this information on the TIVPA State Initiative Homepage and are working on updating the School State Safety Requirements and Grants website.
Anything in the Commissioner's Rules Concerning School Facilities is now a state requirement, and Title IV, Part A Supplement/Supplant requirements would need to be considered by the LEAs.
Save the Date: August 8-9!
2 Day Fiscal Compliance Academy - Presented by The BruMan Group, PLLC and the TEA Grants & Federal Fiscal Compliance Department staff
8/8/2023 and 8/9/2023
Session ID# TBD
Location: TBD - more information coming soon!
This academy is free for SSA members participating in two or more ESSA/ESSER grants and fee-based for all other participants. Fee: $150/participant
SC5003, Applicant Designation and Certification forms
The SC5003, Applicant Designation and Certification (ADC) forms for ESCs, and planning amounts for LEAs are now available for the 2023-2024 Consolidated Applications. The SC5003 must be submitted before an LEA can complete the ADC.
For information on the application process, contact your assigned negotiator listed on the Grants Administration Contacts page.
For questions related to planning amounts, please email the Federal Fiscal Compliance and Reporting (FFCR) Division at entitlements@tea.texas.gov.
Check Out New Entitlements and Allocations Dashboards!
- Entitlements and Allocations Dashboard - Master Entitlements Dashboard contains ESSA Consolidated Federal, Special Education Consolidated Federal, and Perkins V entitlements/allocations.
- Federal and State Grant Awards Dashboard - Federal and State Grant Awards data is displayed and end user is able to view the total award amount, amount remaining, and the percentage of the funds remaining.
Training PDF
TEA Communication Highlights for July
The following Texas Education Agency Correspondence has been posted at the TEA website or emailed to LEAs:
SC5003, Applicant Designation and Certification (ADC) Forms, and Planning Amounts for LEAs Now Available for the 2023-2024 Consolidated Applications
2023-2024 Every Student Succeeds Act (ESSA) Consolidated Grant Application
2023-2024 Special Education Consolidated Grant Application (Federal)
Title I, Part A Parent and Family Engagement Liaison Guidance
2023-2024 Perkins V: Strengthening Career & Technical Education for the 21st Century
The Initial 2023–2024 preliminary Summary of Finances (SOF) Reports
July Highlights
July Professional Learning
Region 10 is partnering with Tiffany Kessler from the BruMan Group for a two-day virtual EDGAR training. Mark your calendars for June 28 and July 25, 2023 from 9:00 AM - 12:00 PM.
Technical Assistance Tuesday (TAT) - SSA Members only
ESSA and ESSER
7/11/2023
9:00 - 11:00 AM
Session ID# 2656094
ESSER - Closing out ESSER II & Supp
Expenditures and Reporting
7/20/2023
9:00 AM - 12:00 PM
Session ID# 2656096
EDGAR Day 2 - Presented by Tiffany Kessler from BruMan, PLLC
7/25/2023
Session ID# 2656359
Are you new to federal programs?
The office of Federal Programs is here to help and support you. Please complete the Office of Federal Programs Technical Support Form if you would like to request support.
Federal Program Resources
Title I, Part A Highlights
Compliance Documentation Review
To be in compliance with Title I, Part A requirements, all LEAs that accept funding are responsible for maintaining documentation locally of the following required events/processes:
- 2022-2023 Year Plan Evaluations (CIP, DIP, LEA PFE, Campus PFE)
- 2023-2024 Comprehensive Needs Assessment (CNA)
- 2023-2024 LEA Program Plan/District Improvement Plan (DIP)
- 2023-2024 Schoolwide Program Plan/Campus Improvement Plan (CIP)
- 2023-2024 LEA PFE Policy
- 2023-2024 Campus PFE Policy
- 2023-2024 Parent Consultation for LEA PFE Reservations
- 2023-2024 Solicit Public Comment
- 2023-2024 PNP Consultation
- 2023-2024 Ed-Flex Waiver Considerations and Processes
- 2023-2024 Title I, Part A Supplement, Not Supplant Methodology or Statement of Exemption
Title II, Part A Highlights
Working on your improvement plans?
Helpful Reminders for Title II:
Include statement in DIP describing how:
Title II activities will align to academic standards
LEA will meaningfully consult with stakeholders
LEA will coordinate Title II PD with PD provided through other federal, state, local programs
LEA will coordinate Title II activities with related strategies, programs, activities conducted in community (Title II, Part A FAQ Document Q3 p. 10)
LEA prioritized funds to campuses in School Improvement and campuses serving Title I students
LEA prioritized and provided Title II activities for TI programs and also chose to use Title II at non-Title I campuses
LEA has a system of professional growth and improvement
Identify multiple fund sources for coordinated PD in DIP/CIP
Resources:
Title III, Part A - ELA & IMMIGRANT Highlights
Quick Links to Title III Resources
TEA Links:
Side-by-Side Funding Guidebook (NEW for 2022-23)
Required Subgrantee Activities
Region 10 Links:
Check out the Region 10 Bilingual/ESL Smore for PD opportunities.
Don't miss out on the Title III Leaders Quarterly Meetings for Title III Leaders!
2023-2024 Title III Leaders Quarterly Meeting
Title III Statewide Summer Symposium
Title IV, Part A Highlights
Objectives and Measurable Outcomes
Statewide Use of LEA Funds Data and Public Reporting
The federal statute, [ESSA, section 4104(a)(2)], requires TEA public reporting on how LEA Title IV, Part A funds are being expended. Title IV, Part A statewide data may be viewed on TEA’s Title IV, Part A webpage.
When planning for use of Title IV, Part A funds, LEAs will be reporting Objectives/Outcomes and progress of those objectives in the Special Data Collection Report in October.
Be mindful of NEW State Requirements for School Safety & Security before spending your Title IV, Part A Funds
Title IV, Part A Federal funds cannot be used to meet state or local safety requirements
Safety and Security - Region 10 Contact
Please do not hesitate to contact me if you have any questions.
La’Evening Woodard
Safety and Security Program Coordinator
Office: 972-348-1556
State's School Safety/Mental Health Training Requirements
Visit the state’s school safety/mental health state training requirements that include the TEC code, TASB policy, and many other items a district needs to be aware of under our District Resources page.
Title IV, Part A Federal funds cannot be used to meet state or local safety and mental health requirements. LEAs and ESCs can use this chart to help with Title IV, Part A use of funds questions.
Below are links to several state and local required activities that overlap with Title IV, Part A Federal Programs. The LEA would have to meet these requirements before using Title IV, Part A funds to supplement additional needs.
ESSA Padlets & Resources
ESSER Contacts
ESSER SSA members - contact Sonya Carpenter (sonya.carpenter@region10.org)
ESSER - contact Kim Fuller (kim.fuller@region10.org)
ESSER II, III, & SUPP
Grants END dates including tydings period:
- ESSER II ends on September 30, 2023 - last amendment due 7-6-2023
- ESSER SUPP ends on August 31, 2023 - *last amendment due 7-28-2023 (see note below about New NOGA)
- ESSER III ends September 30, 2024 - last amendment due 7-5-2024
ESSER II Liquidation Extension - LEAs may request a liquidation extension through TEA for up to 14 additional months after the standard liquidation period (until February 2025). All costs under ESSER II, must be fully obligated by September 30, 2023. Certain obligated costs may continue to be received and paid during the liquidation period extension. The extension does not cover all types of costs, i.e., staff salary or travel.
*ESSER Supplemental Updates - Adjusted Amounts (the 25% Hold in the ER systems has been REMOVED so all funds are now available for drawdown):
- No action is required by the grantee at this time.
- TEA staff will initiate budget adjustments to incorporate the revised amounts.
- The grantee’s approved budget, on Schedule BS6001 – Program Budget Summary and Support, will be updated by TEA staff to reflect the revised amount.
- Once the adjustment process is completed, grantees will receive an email notification of the revisions to program budgets along with a revised Notice of Grant Award (NOGA) attached.
ESSER Supplemental Amendments:
If necessary, once it receives email notification of the revised budget and NOGA, an LEA may submit an amendment to revise the budget entered by TEA staff. Please refer to the When to Amend the Application guidance on the Grant Administration Division's Amending an Application webpage to determine whether an amendment is necessary.
NOTE: ESSER Supplemental does not have a 90-day liquidation period which means all purchases have to be encumbered and received by the grant end date, August 31, 2023.
REMINDER: You must spend 62.5% on enrichment/learning loss activities as outlined in the ESSER Supplemental grant.
ESSER Validations
Programmatic Validations
Region10's Learning Loss Validation training slides are on the ESSER Padlet
- Phase one is currently underway and will end July 31, 2023.
- Phase two will start August 1, 2023.
ESSER III Website
Please review your website links are active in Smartsheets and that your plans are updated.
Do you need to update your website links? Click here.
Fiscal Validations
ESSER I, ESSER II, and ESSER III Fiscal Validations
LEAs receive notification of fiscal validation and have 10 days to submit documentation via a secure link.
Title I Equitable Services Update
On May 17, the U.S. Department of Education (Department) published updates to the document, Title I, Part A of the Elementary and Secondary Education Act of 1965, as Amended by the Every Student Succeeds Act: Providing Equitable Services to Eligible Private School Children, Teachers, and Families (Title I Equitable Services Non-regulatory guidance).
The updated guidance, as well as a summary of the Department’s response to comments that it received on the draft update to the guidance that was released on November 10, 2022, are available here: https://oese.ed.gov/offices/office-of-formula-grants/school-support-and-accountability/title-i-part-a-program/resources/.
The updates to the Title I Equitable Services Non-regulatory guidance primarily focus on long-standing requirements concerning consultation and extrapolation of survey data. The purpose of the updates is to share with the entire field additional information about these requirements to support their implementation.
Important Notice - Compliance Report
- ESSA Consolidated Compliance Report | DUE September 29, 2023
- PNP Team is currently collecting PR3099 data from private schools for our SSA and Cooperative members.
- PR3099 PNP Compliance Report data will be sent to SSA or Cooperative members no later than September 15, 2023.
Great learning opportunities!
TEA McKinney-Vento 101 Webinar
TEHCY Homeless Quarterly Meetings
8:30 AM - 12:00 PM
- 4/5/23 (rescheduled from March) Session ID: 2649405 ZOOM: 933 950 9023 (Virtual Only) RECORDING
TEHCY & Foster Care Meetings for 2023-2024
08/17/23, ID: 2656374
10/12/23, ID: TBD
02/06/24, ID: TBD
04/11/24, ID: TBD
Foster Care and Student Success TEA Guide for LEAs
Foster Care and Student Success : TEA Training Series
PFE Compliance Calendar
July
- Submit ESSA Consolidated Federal Grant Application, if applicable (strive to submit on or before July 1 for July 1 stamp-in date.)
- Prepare and submit ESSA Consolidated Compliance Report, due September 30th.
- National Parents’ Day- 4th Sunday of the month
August
- Notify parents of their right to request and receive information regarding the professional qualifications of the student’s classroom teachers. ESSA Section 1112 (e)(1)(A)
- Consult with parents and families to jointly develop or revise and agree upon and distribute the District and Campus Parental Engagement Policies. ESSA Section 1116 (a)(2) and (b)(1)
- Consult with parents and families to develop or revise and agree upon the School-Parent Compact. ESSA Section 1116 (d)
- Each Title I, Part A campus has a school-parent compact that outlines how the parents, the entire school staff, and the students share responsibility for improved student achievement and by the means the school and parents will build and develop a partnership to help children achieve the State’s high standards. ESSA Section 1116 (d)
- Schedule two (2) fall Title I, Part A Annual Parent Meetings – different days and different times during the day, per TEA (usually convene meeting in September). ESSA Section 1116 (c)(1)
- Shall provide assistance to parents in understanding the challenging State standards, State and local assessments, and how to monitor a child’s progress. (This can be provided at a time other than August.) ESSA Section 1116 (e)(1)
- Shall provide materials and training to help parents to work with their children to improve their children’s achievement. (This is frequently provided as an ongoing task through the school year.) ESSA Section 1116 (e)(2)
- Shall educate teachers, specialized instructional support personnel, principals, and other school leaders, and other staff members, with the assistance of parents, in the value and utility of the contributions of parents. (The training could be at a time other than August.) ESSA Section 1116 (e)(3)