TEACHnology Today

Technology Integration Newsletter- November 1, 2015

Not sure of where to start in learning about Google?

Working with Outlook Calendar and Google Calendar

Across the district, we have teachers and staff members who are utilizing either Outlook or Google for their calendar and scheduling needs. Both calendars can be very useful in maintaining an organized schedule and for keeping track of meetings and obligations. One big question that people have about the Gmail migration is in reference to calendars.


When the migration occurs over Spring Break, your Outlook calendar events will be migrated into Google Calendar. If you would like to bring your Outlook Calendar into Google Calendar before the migration, there are a few simple steps you can take to do it.

How to Sync Google and Outlook Calendars

One way begin making the transition from Outlook to Google is to make an appointment appear in both Google and Outlook calendars simultaneously. You can do this by inviting yourself to events by entering your other email address. You basically create a meeting with yourself.


  • In Google Calendar you would invite yourself by adding your Outlook email address ending in hutch.k12.mn.us.

  • In Outlook, you would invite your Google email address ending in isd423.org.


Outlook adds a calendar invitation from Google as an unconfirmed event. You can leave it like this or click the Accept button in the email to confirm it. Outlook.com does not automatically add invitations to the calendar and you have to click Accept in the email.


You can manually accept emailed invitations sent from Outlook/Outlook.com to Google Calendar in Gmail, but there is a better way.


  • Click the gear button in Google Calendar and selecting Settings.
  • On the General tab is an option to automatically add invitations to your calendar.

Export Your Outlook Calendar to use in Google Calendar

Click on any image to see more detail.


Step 1: You will first need to export your Outlook calendar. Go to “File”, and choose “Open & Export.”

Step 2: Select “Import/Export,” choose “Export to a file” and click next.

Step 3: On the next screen, select “Comma Separated Values” and click next.


Step 4: Choose the location you’d like the file to be downloaded to and select next.

Step 5: Under select file to export from, choose “Calendar” and click next.

Step 6: The file will download to your computer. To import it into Google Calendar, go to calendar.google.com and login. Click the down arrow to the right of “Other calendars” and select “Import calendar.”

Newsela for Current Events and Literacy

Newsela is a handy and free website that teachers can utilize for sharing current events with students. It takes a news article and allows you to select a Lexile Reading range appropriate for your students. The levels start around 500 and go up from there. Each article has 5 levels to choose from. When you select a level, you will also see an approximate grade level for that article. Grade levels range from 2-12.


Once you create a free account, you can create classes. When you find an article you like, you can assign it to a class and it will be pushed out to students.


The PRO account comes with several nice features, however it is costly at $18 per student per year. There are many ways you can utilize the free version in your classroom and gain a similar effect.

  1. Push the article to students to read, and ask that they open a Google Document to respond to a writing prompt. They can share this document with you for review either through Google Classroom, or using the blue "Share" button.
  2. If you want to utilize the Quiz feature, you can have students take the 4-question quiz to check for understanding, and raise their hand for you to record the score when they are finished. You could also pull open the quiz on your teacher computer and go through the questions with your class once everyone is finished.

Google Migration Training Site

This training site contains several smaller 10-minute trainings on Gmail, Calendar, Drive, Docs, Chrome and other apps like Slides, Sheets and Forms. Use the self-paced trainings to become proficient, or plan to attend trainings in person.

This Week In The Classroom

Each week, I'd like to take a moment to highlight some of the incredible things happening with technology across the district.

A Student-Centered Approach to Learning

Krista Picha, Spanish teacher at HHS, has one of the district's 21st Century Classrooms this year. She has been utilizing several resources to transform learning for her students. Krista has been working "stations" into her classroom once per unit. She creates several 10-20 minute activities that include technology, and students rotate through them at their own pace. Students utilize Voice Thread for listening practice and then must record a comment in response to the concept learned. They also listen to examples through their digital Textbook Resources and take a quiz to check their comprehension. Quizzes are leveled from beginner to advanced, and students can take a quiz according to their comfort level as they advance through the material. Krista also has the students take digital quizzes with Quia so that she can embed sound clips for students to listen to as part of the assessment. This way, students can listen to a clip as many times as they need to. Krista has also had students create their own Voice Threads to demonstrate their knowledge. Great work Krista!


Picture Credit: http://www.edtechforkids.com/voicethread

Request a Technology Integration Session Here!

Interested in integrating technology but are unsure of what to tackle first? I'd love to come and chat! We can go over your objectives for the lesson or goals for students, and I can help make a technology recommendation.

Past Editions of TEACHnology Today:

September 24, 2015: Google Calendar Added to Google Classroom—How to Share Yours, Google Chrome Extensions Explained, 4 Great Chrome Extensions—Share to Classroom, Synergyse, Read&Write, and Fluency Tutor

September 30, 2015: Failing Forward and "First Attempt In Learning," Getting Started with Technology Integration by using the TPaCK Model, "In the Classroom" highlight featuring Gloriann Heikes' 21st Century room redesign and a Twitter handle collection form so that we can build an ISD 423 Professional Learning Network!

October 19, 2015: Intro to Quia for Assessment and Review Games, Digital Citizenship Week Educator Guide, Gmail Migration Training Materials, Google Apps for Education for Elementary Students, and This Week in the Classroom with Nesha Withers and Rochelle Drahos

November 1, 2015: Getting Started with Google, Working With Google and Outlook Calendars, Using Newsela for Current Events and Literacy, and This Week in the Classroom with Krista Picha