TMS MacBook Collection-Teacher Info

June 8, 2015

Return is Monday, June 8th

Part 1

All students will clean their computers in homeroom.

  • You will be given supplies for all students to clean the outside and inside case, along with the glass screen.
  • Each student must shut down their computer.
  • Students must remove their personal cases and take them home.
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You will receive gloves for all your students


  • Give each student a pair of gloves.
  • Students must wear these when cleaning the outside case and the power cords.
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You will receive a container of Clorox Wipes

Give each student 1 wipe to clean the outside case, power cords, and power brick.

  • They must be wearing their gloves while doing this.
  • They need to get as much dirt off as possible, including the cords and power brick.
  • When the case, cords, and brick are clean, have the students throw away their gloves and wipes. Cases are still closed.
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You will receive microfiber cloths

  • Students will open their computers and use the cloths to clean the screen and inside case, including the keyboard area.
  • Have the students fold and return the microfiber cloths to you. You will be sharing them with other classes in your grade level.
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You will receive 2 labels for each student in your homeroom, blue painters tape, and Ziploc bags

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Students will place a length of blue painters tape on the outside case of the MacBook and place the label on top of the tape.

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They will place the second label on the outside of the Ziploc bag. All the cords and duckhead go in the bag.

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You will receive MacBook Air Check-in Sheets

  • Students will complete the highlighted areas only (top 2 rows)
  • The computer asset tag is located on the bottom of the outside case
  • Have the students put the form in the Ziploc, until they get to computer check-in in the media center.

The computers are now cleaned and ready to turn in.

  • The next steps will be completed in the media center.
  • Please come to the media center during your planning to help check in the computers.
  • We will call classes down by grade level to return MacBooks.

Part 2

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Please come to the media center, with your computer, during planning to inspect computers and check them in.

Acceptable and Replaceable Laptop Damages

Please read this document to see what damages should be sent to the Damages section of the MC during check-in. There are pictures with what is acceptable and when damages need to be charged.

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Complete the rest of the MacBook Air Check-in Sheet

If there are no damages:
  • No damages: White copy filed and kept at school. Yellow copy to student.

  • *Be sure form is SIGNED by both parties!

If there are damages:

  • Damages indicated: Send check-in form, with student and computer, to the “damages” location.

  • *Be sure form is SIGNED by both parties!


Checking-in MacBooks in Destiny

Please read this document with step by step instructions for logging into Destiny and checking in MacBooks.

6th and 7th Grade Check-in

If no damages, check in the MacBook.

  • Laptop, backpack & cord are free from damage that impacts function:

  • (Meaning, yes to all items on check-in sheet)

    • Collect the laptop and Ziploc bag with cord and put both in the same crate. Computers will be crated alphabetically. Check the side of the crate for the student list. *Only 10 laptops & bags per crate

    • Student keeps the backpack and will bring back to deployment in the fall.

    • Give student bottom copy of the MacBook Air Check-In sheet.

    • File the MacBook Air Check-in sheet by grade level. We MUST keep these on file

  • Laptop, backpack or cord has damage that impacts function or laptop has damage to appearance:

    • Send the student with all pieces of equipment to location designated by the school.

    • Send the Check-In sheet with the student

8th Grade Check-in

8th Graders and students leaving I-SS

If No Damages:

Laptop, backpack & cord are free from damage that impacts function:

(Meaning, yes to all items on check-in sheet)

• Collect the laptop and Ziploc bag with cord and put both in the same crate. Crates are labeled according to the high schools they are attending

*Only 10 laptops & bags per crate

Collect the backpack/sleeve.

• Give student bottom copy of the MacBook Air Check-In sheet.

• File the MacBook Air Check-in sheet as per your school’s instructions. We MUST keep these on file.

Laptop, backpack or cord has damage that impacts function or laptop has damage to appearance:

• Send the student with all pieces of equipment to location designated by the school.

• Send the Check-In sheet with the student.

Students must pay for missing cords and/or power bricks before receiving their report cards this year. All other damages will be billed.

Students Keep Their Backpacks Over the Summer

They must return with this backpack, or purchase a replacement from the school, to be issued their computer when returning to school.
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Damages will be assessed by Mrs. Justice, Mrs. Icard, and Mrs. Parks using the form above.

  • This form will be completed and signed by student and a staff member
  • Students receive the yellow copy.
  • Damages will be assessed and repaired by technicians over the summer.
  • Collection for damages for 6th and 7th graders will occur at the beginning of the 2015-2016 school year.
  • Damages/Missing Equipment/Damage to Appearance

    1. Refer to the student’s Check-In Sheet to see what damage/missing equipment is noted.

    2. Inspect the equipment noted.

    3. Complete the MacBook Air Damage form to make note of damages and/or missing equipment. Take a picture of the damage.

    4. Student signs the form

    5. School designee signs the form

    6. Give student a copy of the form

    7. Collect labeled laptop, labeled Ziploc bag with cord

    • Note: Collect backpack/sleeve if student is leaving I-SS or if it has functional damaged

    8. Put labeled laptop and labeled Ziploc bag in the same crate for damaged equipment.

    9. Follow school’s process for documenting fees owed.

    Ex: Enter student name and potential fees owed on a Google doc, Excel spreadsheet, etc.

    If senior or student leaving I-SS:

    10. Enter damage to appearance of laptop into Destiny——Location in Destiny TBD

    Note:

    • Tech Dept. will inspect damaged equipment and determine final cost of any damages.

    • Tech Dept. will send a bill to the school.

    • The school will send a bill to notify the student and his/her parents of the fees owed due to damages.

    • The school is responsible for collecting payment for fees owed for damages.

Contact Parks if you have any questions