HR Headlines

Human Resources Newsletter, February Edition 2021

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Mission First, People Always.

Important Dates for Re-Election of Employees

Timeline of Events:

  • Jan 11 - Re-election Packets distributed to Principals
  • Jan 22 - Deadline for the employee to return the Letter of Intent to his/her Principal/Supervisor (keep for your records)
  • Jan 29 - Deadline for verified Employee Roster to be submitted to Human Resources along with Resignation/Retirement forms and Part-time TRS Request forms
  • Feb 1 - 26 - Scheduled At-Risk meetings with HR
  • April 15 - Deadline to hire teachers wishing to transfer within the District. Personnel Action Forms must be submitted to the HR department by 5:00 p.m.

For questions, contact Lewanna Stubbs @ or 478-765-8538

Non-Renewal of Employees

Principals, At-Risk meetings for Non-Renewal decisions will take place in February. The deadline to submit At-Risk forms is January 29, 2020. (Form is attached below and is also included in your re-election packets) All supporting documentation should be submitted prior to the day of your meeting.

If you have questions about documentation or the At-Risk process, please contact:

Ed Aaron at / 478.765.8515 or

Mack Bullard at / 478.765.8733

BCSD's Health & Wellness Program - February Stress Less Challenge

If you are enrolled in a State Health Benefit Plan (SHBP) through either Anthem/BCBS or UnitedHealthcare (non-Medicare Advantage), you (and your covered spouse) can access the 2021 Be Well SHBP well-being program. Please see the flyers below for details.

Join the February Stress Less Challenge today! Track 21 days of calm or productive levels for 120 well-being incentive points.

Getting started is easy, just follow the steps @

For questions, contact Katrina Swindle @ or 478.765.8570

Credit/Debit Cards Accepted Here

Human Resources is excited to announce that we are now accepting credit/debit card payments. We accept Visa, MasterCard and Discover. No need to carry cash around, just bring your card. Here are some items and services we offer:

  • Fingerprinting - $50
  • Replacement Name Badges - $10
  • Replacement Badge Clips - $3.00
  • Benefits/Insurance Payments - Fees Vary

We hope this new service will make the payment process easier for you!

DPH Guidance for COVID-19

Please review the presentation below that was shared at VIP on 12/5/20, for guidance with addressing and reporting COVID-19 cases. You can also access this information in SharePoint in the "DPH COVID-19 Guidance" folder.

*All completed COVID-19 forms and documentation (including medical documents) should be emailed to or Please let us know if we can assist you in any way.

Planning to Retire in 2021?

2021 Retirement Process and Deadlines

Important Information to Ensure a Smooth Transition of Health Coverage into Retirement

All Employees who intend to retire in 2021 should contact Regina Stokes @ or 478.765.8563. Employees must submit a Resignation/Retirement form in PowerSchool.

Employees who are members of the Teachers Retirement System of Georgia (TRS) need to utilize the website at or they may call 1-800-352-0650 to request an Estimate of Benefits with their anticipated retirement date. Please be advised that due to the large volume of retirements at the end of each school year, the deadlines for summer retirements with TRS are:

  • June retirement: March 31
  • July retirement: April 30
  • August retirement: May 31

TRS recommends submitting your application as early as six (6) months, no later than two (2) months, prior to your date of retirement to avoid any delays of monthly retirement checks and possible interruption of health coverage.

Employees who are members of Public School Employees Retirement System (PSERS) are encouraged to apply for retirement as early as three (3) months prior to their retirement date to avoid any delays of monthly retirement checks and possible interruption of health coverage. Those employees need to call 1-800-805-4609 or visit their website at to request an Estimate of Benefits with their anticipated retirement date.

Employee Assistance Program (EAP)

EAP is Here for You!

Coping in today's fast-paced and ever changing world can be challenging. You may feel as though you are swimming in a sea of uncharted territory. Don't let the daily stress get the best of you, the Employee Assistance Program (EAP) is available to help.

As a benefit to all BCSD employees, the District provides counseling services through the Employee Assistance Program. These services are free of charge. EAP is a work-based intervention program designed to assist employees in resolving personal and/or work related issues that may be adversely affecting the employee's performance. A broad range of assistance is available:

  • Certified Employee Assistance Professionals
  • Licensed Marriage and Family Therapists
  • Licensed Professional Counselors
  • Substance Abuse Professionals
  • DUI Clinical Evaluators
  • Certified Anger Management Facilitators
  • Career Counseling and Testing Professionals

Southern Behavioral Services is the provider for the BCSD Employee Assistance Program. This program is available 24 hours a day, 7 days a week. These services are confidential and are also available to the employee's dependents. Employees can reach out to Southern Behavioral Service Assistance Programs on their on, or be referred by a supervisor. See overview below.

Southern Behavioral Services Contact Information:

Macon Office: (478) 742-1464 or toll free (800) 533-1797

Warner Robins Office: 478-742-1464 or toll free (800) 533-1797

See the Articles below for Self Care Tips from Southern Behavioral

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TKES/LKES Implementation Reports

HR runs TKES/LKES implementation reports the Monday before VIP meetings. The goal is to have 100% completion on all steps. You can find a complete list of evaluation guidelines on the HR Webpage under Forms & Documents. (Guidelines are also attached)

For questions, contact Connie Chin @ / 478.765.8679 or / 478.765.8538

TKES Implementation Deadlines:

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LKES Implementation Deadlines:

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Classified Personnel Evaluations

Classified employees should complete 3 evaluations for the 2020-2021 school year. (Guidelines are attached) Supervisors are responsible for uploading completed evaluations in PowerSchool Records. Please see evaluation deadlines below. Evaluation forms are located on the HR Webpage and in SharePoint.

For questions, contact Lewanna Stubbs @ or 478.765.8538

Classified Personnel Evaluation Deadlines:

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Contributing Professionals - Professional Learning Goals

Educators and contributing professionals who hold GA certification and are not currently evaluated on TKES and LKES, are required to prepare Professional Learning Goals or a Professional Learning Plan to be carried out during the validity period of their certification. Please see the email from Melanique Floyd on 8/24/2020 for more details. Supervisors/Evaluators should upload all PLPs and PLGs for contributing professionals in PowerSchool.

Both PLGs and PLPs should address the following:

  • Weaknesses identified through the TAPS process,
  • Teacher’s individual professional goals,
  • School or Districts Continuous Improvement Goals, or
  • Any District or school identified need.

For questions, contact Melanique Floyd @ or 478.765.8586

Contributing Professionals & Paraprofessionals Evaluation Deadlines:

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Employee Referral Bonus Program

Help Us Build A Great Team!

Employees who refer a "Teacher" candidate will receive a $1000 Referral Bonus if that candidate is hired and works in the district for a full year. Reach out to friends and family interested in teaching and tell them about the great things happening in Bibb! Please see the attached flyer for guidelines.

Upcoming Dates

  • Jan 29 - LKES - Formative Assessment
  • Jan 29 - Re-election Packet Forms due to HR
  • Feb 1 - TKES - Observation 3 Walkthrough
  • Feb 12 - LKES - Mid-Year Conference
  • Feb 12 - Mid-Year PSC PL Goals/Plans Progress
  • Feb 18 - Principals and Administrators Recommended to Board
  • March 1 - TKES - Observation 4 Walkthrough
  • March 18 - Teachers Recommended to Board
  • March 29 - Distribution of Employment Contracts
  • March 31 - Deadlines to Retire in June 2021
  • April 1 - Employment Contracts Due

"The bad news is time flies. The good news is you're the pilot. "

Michael Altshuler

BCSD Human Resources

Dr. Mack Bullard, Assistant Superintendent


Each student will demonstrate strength of character and will be college or career ready.


The Bibb County School District develops a highly trained staff and an engaged community dedicated to educating each student for a 21st century global society.