School Nutrition Newsletter

May 20, 2020

COVID-19 Information and Updates


Updates this week include:
  • USDA Waiver Extensions
  • Claims Reminder
  • SNA Webinar Series
  • Upcoming ADAI Chat and Share Session
  • Hoosier Hunger Heroes
  • #ThankAHungerHero Month

Reimbursement Rates

  • Just as a reminder - reimbursement rates are typically released in July.
  • IDOE will update sponsors with new reimbursement rates through the newsletter.
  • Questions? Contact SCNFinance@doe.in.gov.

ADULT MEAL PRICING

  • When planning pricing for next school year, schools need to ensure they are setting their adult meal price high enough so these meals are not supported by reimbursable meal revenue.

  • This is a topic covered during the Administrative Review, and CNPweb requires the correct price to be entered before your applications can be approved.

  • Adult meal prices can be based either off your highest student paid price OR the 2019-2020 free reimbursement rate, not the lowest student paid price.

  • For more assistance, check out the Adult Meal Prices handout here.

  • Questions? Contact the Finance Team at SCNFinance@doe.in.gov

Pricing Student Breakfast

  • While there are no specific regulations for the minimum amount to charge students for breakfast, schools should ensure they are covering the costs of providing breakfasts to students.

  • Breakfast costs usually include food, materials, labor wages (including benefits), and other costs.

  • For step by step instructions for determining breakfast prices, check out the Student Breakfast Prices handout here.

  • More information about pricing can be found on IDOE's Pricing Guidance Webpage.

  • Questions? Contact the Finance Team at SCNFinance@doe.in.gov.

PLE TOOL INFORMATION

  • The USDA PLE Tool for SY 2020 - 2021 is now available.
  • Each sponsor currently charging a weighted average price less than $3.09 for paid lunches will need to use the PLE Tool to determine the amount to increase their paid lunch prices for SY 2020-2021.
  • The PLE Tool is located on IDOE's Pricing Guidance Webpage under Paid Lunch Equity (PLE). The webpage also includes step-by-step instructions for completing the tool.
  • You will be required to submit the completed tool as part of your renewal documents for SY 2020-2021 to SCNFinance@doe.in.gov.
  • Exemptions may be granted for the PLE requirement for schools that had a positive or zero balance in the nonprofit school food service account balance as of December 31, 2019. See below for more information.
  • Questions? Contact the Finance Team at SCNFinance@doe.in.gov.
  • All sponsors must complete and submit a PLE Tool as part of the school year renewal process. The only exception is if your school's weighted average price is at or above the target price of $3.09.
    • If your school's weighted average price is at or above the target price of $3.09, you can send an email to SCNFinance@doe.in.gov letting us know your school's weighted price for the 2020-2021 school year. Please make sure to put your school number and school name in the emails subject line and reference PLE tool.
  • Questions? Contact the Finance Team at SCNFinance@doe.in.gov.

PLE EXEMPTION REQUESTS

  • Any sponsor with a positive or zero balance in its non-profit school food service account as of December 31, 2019, may be granted an exemption by the State Agency from the PLE Pricing Requirements.
  • The exemption only exempts the school from having to raise prices according to the results of the PLE Tool, it does not eliminate the requirement to complete the PLE Tool, as this will be used in future years’ calculations.
  • Complete the PLE Exemption form located on IDOE's Pricing Guidance Webpage and submit it along with proof of a positive or zero balance in your non-profit school food service account as of December 31, 2019 to SCNFinance@doe.in.gov.
  • Sufficient documentation for the balance of the non-profit school food service account would be a bank statement, accounting software report, or ledger print-out showing the balance as of December 31, 2019.
  • Questions? Contact the Finance Team at SCNFinance@doe.in.gov

Indiana Department of Education - School and Community Nutrition

If you have any questions or concerns regarding this newsletter, please contact Allie Caito-Sipe at acaito@doe.in.gov, call (317) 232-0849, or toll-free at 1-800-537-1142 ext. 20849, or contact Ashley Heller at aheller@doe.in.gov, call (317) 232-0544, or toll-free at 1-800-537-1142 ext. 20544.


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