Peek at the Week: Oct 31 - Nov 4
News, Celebrations, Information, Action Items and Resources
Greetings High School Team!!
a word from admin...
October is over, November is here!
Admin is working slowly but surely on official observations. Remember to sign up for those if you haven't already. Please complete pre- and post- observation forms as well.
November's observations are Self-Observations. The Marzano focus is "Similarities & Differences". Be sure to highlight this in your lessons this month, and complete your self-observation by Nov 30.
Professional Tasks to focus on:
●Make sure your students are viewing their grad plan.
●Make sure you check for turned in work in your ICAP class and grade the turned in assignments.
●Some teachers may get a new ICAP class next semester. We had so many new students, Katie cannot handle them all (be prepared) If your student numbers are low, you will most likely get an ICAP class.
●Remember to update your instructional map, growth plans.
Top 5 Priorities for Teachers:
1. course setup/maintenance (measured by asynchronous review) 2. prepping and teaching for live classes(students interacting and showing evidence of learning)
3. grading within 72 hours
4. contacting failing students
5. reviewing data - making sure we know what kids know and teaching the content they need (measured by instructional map & DDI survey)
Benefits Enrollment opens Nov 1-14
See more info under Announcements section and in the Benefits email sent Oct 18
New Rolling Start Plan
It is imperative that students are scheduled by COB on Friday to begin in CC’s on Monday.
Check out some things our team is celebrating and share your own!: https://padlet.com/vbryant05/83rdc39y1rxfswjt
We appreciate you all!!
LeAn and Vanessa
Review the checklist below for tasks to complete this week
Scroll down to the Action Items section for more info on those tasks.
DISCLAIMER: This may not be a complete checklist representing all required tasks. Please always refer to your email communications as the definitive word on your weekly tasks.
- Review the "Info For Students" section and share info with students this week
- Review NEW items under ANNOUNCEMENTS section
- Create PTC links and send to Vanessa (Due Nov 10)
- Send emails for PTC targeted invites (Due Nov 4)
- Calendar Planning Committee Interest Survey (Due Nov 4)
- HS Engagement Strategies Submission (DUE Nov 4)
- Complete Accommodation Survey (Due Nov 9)
- Complete Precipio Code of Conduct Training (Due Nov 30)
- Submit Fall Festival Photos AND share photo submission instructions w/ students
- November DDI (Due Nov 30)
- November Cyber-Awareness Training (Due Nov 30)
- Review November SEL resources and plan SEL activities (under Counselor's Corner section)
Review and/or submit story to Project Elevate
- Share out Yearbook Senior Ad flyer to SENIORS only
- Sign up to be a moderator for a LLIT session
- Fill out the CCR survey to schedule a College & Career Readiness presentation in your CC
PAST DUE: Review info for the following in past Peeks:
- October Cyber-Security Training
- October DDI Survey
A Look Ahead...
- October 31: Cyber-Security Training DUE
- HAPPY HALLOWEEN!!
- November 1-14: Benefits Open Enrollment
- November 4: 9:30 Com-Core Phone Training
- November 4: 1:00pm Study Island (ELA) and SPED
- November 9: Accommodation Survey DUE
- November 14: Parent Teacher Conference, 5-7pm
- November 17: Parent Teacher Conference, 5-7pm
- November 18: Parent Teacher Conference, 8-12pm
- November 21-25: Thanksgiving Break… No School
- December 1-4: San Antonio PD Conference
- December 1-7: MOY STAR Assessments
- December 8-13: Semester Tests
- December 11: 2nd LOCK DATE
- December 16-January 2: Student Winter Break- NO SCHOOL
- December 19-January 2 Teacher Winter Break- NO SCHOOL
- January 3: 1st day of 2nd Semester
STAFF MEETING Recording and Slides:
ACTION ITEM: Create PTC Conference Links & send targeted emails
ACTION ITEM: Calendar Planning Committer Interest Survey
Calendar planning for the SY23-24 will be starting soon! Please complete this short Calendar Planning Committee interest survey by COB Friday, Nov 4th. It will be important for us to have representatives from all roles at OVCA.
Please reach out if there are any questions!
POC: Megan Moser
ACTION ITEM: HS Engagement Strategies Submission
The submission due date for your workshop, HS Engagement Strategies for Instruction, is approaching on November 4th. We have scheduled these sessions to help you with your lessons and so your students will show growth. I appreciate the changes you are making. Please make sure you get this turned in by the 4th. Thank you.https://forms.office.com/pages/responsepage.aspx?id=LUmWRm1kPE2UZWxaNvMaFihBcy2PYmpDseaIoKOMHsxUNVZUVjFZVkpXTkJWRjQ3MjBPQ1JJSEgwMS4u
ACTION ITEM: Complete Accommodation Survey
OVCA is focused on overcoming the achievement gap. One piece to increase achievement is to create the most appropriate learning environment for ALL learners. Each student is unique and some students have been identified to have specific accommodations in place for academic growth. Please complete this survey to help OVCA determine a baseline of implementation of student accommodations.
Complete by Wednesday, November 9 5:00 pm.
ACTION ITEM: Complete Precipio Code of Conduct Training
REQUIRED: DUE NOV 31
Review email sent on 10/17 from Stride HR for information and link to complete the required Code of Conduct Training in Precipio
ACTION ITEM: Sign up for official observations
November Observations: Similarities & Differences
- November Observations are Self-Observations. Review the following QRG for information about the November Marzano Focus - Similarities & Differences
- October Observations are completed by admins' Instructional Rounds. Check your email for info on signing up for your official observation. Sign up for observations, if you haven't already done so
ACTION ITEM: Submit Fall Festival Photos for Yearbook
Please share the following info with students too!
We need Fall Festival photos for the yearbook!
Please use the following link to submit pictures from the Fall Festival for the
2022-2023 Yearbook: https://uploads.picabooyearbooks.com/9685287
When you submit your photo(s) please include the following:
1.First and Last names of everyone pictured
2.Grade level of everyone pictured
3.Information about the picture
Without this information, we can’t use the photo in the yearbook
ACTION ITEM: November DDI Survey
Info in calendar invite. DDI surveys are always due by the last Wednesday of each month. LeAn/Vanessa will review these and be in touch with feedback. Remember our goal is growth and using data to drive instruction.
ACTION ITEM: November Cyber-Security Awareness Training
ACTION ITEM: Project Elevate
Media is a great way to highlight all the wonderful events, clubs, and remarkable students at your school. Now that the academic year is in full swing, please consider submitting a story to Project Elevate. Media likes to cover all types of stories, including students who are:
- Overcoming various challenges to succeed online (ex: medical odds, bullying, etc.)
- Star athletes aiming for Olympic glory – or other sport success – that appreciate the flexibility of the online schedule
- Achieving their dreams (fill in the blanks of what that might be)
- Standout Stride Career Prep models
- Musicians, performers, actors, volunteers, and entrepreneurs
- Spanish- or other language-speakers who are thriving in their online environment
- Those who came to your school because of COVID-related reasons and chose to stay
These are just a few of the many different unique students we love to highlight at Stride.
As we look toward Bullying Prevention Month in October, we are especially interested in students who have overcome and/or stood up against bullying. We’ve included special Bullying Prevention Month graphics that you can include in your newsletter and share with your teams.
ACTION ITEM: Share with Seniors! Yearbook Senior AD flyer
Sign up here to be a moderator for one of our awesome LLIT sessions! https://www.signupgenius.com/go/30E0E4FAAAD2FA3FC1-hslitt
Students love to see their teachers at these! For more info, contact Raeshelle Sharpnack
ACTION ITEM: Sign up for CCR presentation in your class
Here is a survey link for teachers to fill out to have Katie McAskill come and present over, college, career tech , internship, financial aid etc, in their classes.
NEW: Bison Huddle Student Spotlight padlet
The StuCo voted last week to open up the student spotlight so students have the opportunity to add who they feel deserves a shoutout in the Bison Huddle. We will update this monthly. Please add this link to your announcements for students, and don't forget to post a student spotlight!
NEW: Holiday of Hope Fundraiser
NEW: Parent Teacher Conference INFO
●Schedule all sessions by Thursday 11/10-COB – THREE Links (one for each day)
○Plan to target 30 students, focus on failing students.
○Email links to Vanessa to compile into one document (calendar reminder sent)
●Monday 11/14 and Thursday 11/15 5-7 if people do not show, call your failing student, tie in graduation.
●Friday 11/17 8am-noon open time If people do not show up, then call your failing students.
○Send targeted emails by 11/04 COB
○Invite all failing LC and students PLUS any additional LC & students you’d like to speak with.
○Ex: “I would like to speak with you Friday between 10am-10:30am. If this time does not work, please let me know so we can schedule an alternate time.”
●Naming Convention: Parent Teacher Conference_Name_Subject
○ex: “Parent-Teacher Conference_Mrs. Shane_OK History”
●Set all sessions to Assembly. Invite all students and LCs. All notes will be in Trello, who came, what was talked about, how will the student catch up, graduate, pass my class, etc.
NEW: Benefits Open Enrollment
EVERYONE IS REQUIRED TO MAKE ELECTIONS EVEN IF YOU HAVE NO CHANGES!!!
The annual open enrollment period for Stride employee benefits is coming soon!
Begins: Tuesday, November 1, 2022 at 8:00 AM Eastern Time
Ends: Monday, November 14, 2022 at 11:59 PM Eastern Time
Open enrollment is your opportunity to make changes to your benefits for 2023, and we have some important information about this enrollment season for the coming year. Be sure to read this entire email and review the attachments to learn about all the changes for 2023.
NOTE: Changes made during open enrollment go into effect January 1, 2023.
New this year: We will have an active enrollment for benefits this year. This means that you are required to make elections in order to have benefits for 2023. If you make no elections during open enrollment, your benefits will be waived for 2023. (This does not apply to the Stride-paid benefits available to full-time employees only, which includes basic life insurance for $50,000, basic accidental death and dismemberment insurance for $50,000, and short-term and long-term disability insurance. These benefits will continue for full-time employees regardless of your elections.)
This process is different than in previous years, when all benefit elections rolled forward to the following year if you didn’t make new elections during open enrollment. You must log into UltiPro and actively elect all benefits during open enrollment if you want any benefits for 2023.
Make sure you’re able to access UltiPro before open enrollment starts. Click on this link to log into your Microsoft account using your @K12.com email credentials. Once you’re logged in, you can access UltiPro at this link.
Below are some important dates you need to be aware of:
- Open Enrollment Starts: Tuesday, November 1, 2022
- Open Enrollment Ends: Monday, November 14, 2022
- Changes Effective: Sunday, January 1, 2023
- First Deductions for 2023: Friday, January 13, 2023
NEW: Steps for students to change the time-zones on their computer
When students get their new computer, it will ask them using the setup video what time and time zone they are in. This should automatically set up the correct time for the student. If at any time the computer is not set correctly, they can quickly adjust this setting by following the below instructions:
- Right click on the time located on the task bar.
- Click on Adjust Date/Time near the top of the list.
- Make sure "Set Time Automatically" is turned on.
- Make sure "Set Time Zone automatically is turned off.
- Scroll down to the Time Zone dropdown selection and select your proper time zone.
- Once it is set, Click on the "Sync Now" button located above the Tome Zone dropdown.
If you require any further assistance please do not hesitate to reach out.
Senior Technical Agent, Customer Service
NEW: Tracker Platform
We have a new tracker, you can check it out here. More training to come! https://app.powerbi.com/groups/me/apps/1f6402e1-1f98-4e7d-9e64-a0193ede1ee3/reports/1e0124d9-11d9-415d-bc2b-ef278e4b45a6/ReportSectionb1b49b786c7f7f1ad222?ctid=4696492d-646d-4d3c-9465-6c5a36f31a16
NEW: Covid reporting
COVID Reporting for Staff
As a staff member at OVCA, if you come in close contact with COVID-19 or test positive, please take a few minutes to complete the survey located here. This will take just a few minutes and will remain confidential. This is retroactive to Monday, August 1st. If you have questions, please contact Celeste Claggett at email@example.com.
COVID Reporting for Students
If a student enrolled at OVCA comes in to close contact with COVID-19 or tests positive, we are asking the student’s CFA to complete the survey located here. This tracking begins today. CFAs will also add the COVID label to the student’s card in Trello to make staff aware of the student’s illness. Once the student has recovered, this label should be removed. ANY staff member who is made aware of a child’s close contact or positive COVID test can gather the necessary information (see below screen shot from survey) and share that will the CFA. Note questions 5 & 6 are for student(s) who test positive only. If you have questions, please contact Celeste Claggett at firstname.lastname@example.org.
NEW: Thriving Thursdays
Click the picture to view the time and locations for Thriving Thursday (CFAs at libraries across the state to help with struggling families) next week.
Staff can attend if they would like, but live CC’s still need to be held. Mileage is not reimbursed, so just if staff want to attend one local to their area. There will be new sites each week through September.
NEW: Newrow Updates & Troubleshooting tips
OVCA Crisis Plan SY22-23
Stride is excited to partner with the Cook Center for Human Connection to deliver a twelve part series of topics especially geared towards Learning Coaches in support of their learners. The LC Mental Health Series continues on the second Wednesday of each month at 3:30-4:30PM ET. Learning Coaches, Parents, Guardians, and school faculty are invited to register for any and all topics that are relevant to you!
Monthly SEL Resources for Teachers
Please review NOVEMBER resources below and add them to your November class lessons!
Below you’ll find all of the SEL/7 Mindsets November Attitude of Gratitude Staff and Learning Coaches Resources & Presentations:
Attitude of Gratitude November Staff SEL/7 Mindsets Resource Kit can be found on the SEL/7 Mindsets Staff Resource Kit Menu
Have Questions about SEL at OVCA? Click Here!
Want to learn more about the School Counselors & Student Family Resource Coordinators (SFRCs) at OVCA? Click Here!
Need to learn more about being Trauma Informed or get a refresher? Click Here!
Good Luck & looking forward to seeing you soon! 😊
November Resource Kit for Teachers: "Attitude of Gratitude"
SEL & 7 Mindsets Smore
Click here for SEL and 7 Mindset Resources! Be sure to bookmark this page! https://www.smore.com/sm0dv
Start your day out with a little inspiration w/ Morning Mindsets!
Register here to get free morning mindset quotes each morning!
7 Mindsets Resources for Learning Coaches
7 Mindsets for Learning Coaches
Learning Coaches! Make sure to remind your student's about Bison Mindset Minutes. Have them check their CC schedules! REMEMBER: Take time for self-care EVERY day! Red Ribbon Week begins Monday, October 24th!! The theme this year is: Celebrate Life. Live Drug Free.
Student Family Resources Info & Contacts
Counselor Referral Form
Please use this form to let counselors know of a student in need of academic advising.
Please share the following info with your students!
all previous info and links in this section have been updated and included in the 2 student newsletters below. If anything other than what is included in those newsletters appears in this section, then it is NEW and IMPORTANT info to draw special attention to for your students.
NEW: Senior Meetings
Weekly Graduation meetings are happening now. Attached is the slide deck from our first meeting; the link is below.
Graduation Help Session:
New: Washington DC Trip Info
Deadline to sign up: November 3
All high school students are now invited to join the Washington DC trip. Please share out the following info and session link to students for the meeting:
OVCA is going to WASHINGTON D.C in June!!!
Learn everything you need to know from the recording at our special info session:
Click here for more info: Washington DC Trip info
STAR Parent Automatic Emails
Attached are instructions for parents to sign up to receive automatic emails when their student takes Star moving forward. The kicker is – the parent has to sign up PRIOR to the student testing. So this doesn’t help us with BOY results. We want to make sure this is shared out prior to MOY. We will include it in the family newsletter as well, but it would be a great idea to share it with your classes before the next Star test.
Principal's Newsletter for High School Students
This publication is updated and sent out to students and families bi-weekly. Please email LeAn or Janelle if you have something you need included in the newsletter. https://www.smore.com/vm4be
due to the large amount of info that we get sent each week to share with students, I have decided to consolidate the career and college info into one newsletter so you can just share the link with students. https://www.smore.com/us2d8
OVCA uses PhotoCircle as a photo library. During outings (both in-person and online), Professional Development, working with co-workers, etc. snap a few pictures and upload to PhotoCircle. This is a great way for our yearbook team to collect photos from all and a fun way to reflect on the happenings of our school.
STAR Tiered Growth Model Slides and Recording
SY22-23 Staff Manual
SY22-23 Academic Calendar
SY22-23 Observations Schedule & Marzano Playbook for Teacher Evaluations
Click the picture to view the observation focus for each month
iObservation new login address is: https://login.effectiveeducators.com/idp/Authn/UserPassword
Be sure to update your bookmarked link!
More Links & Resources
Past Staff Meeting Recording Links and Slides:
Staff Meeting Recording: 10/21/22
CORRECTION: Grading turnaround time is 72 hours
Staff Meeting: Friday, September 16
Nearpod training recording: https://youtu.be/zkArncAph3k
The most up to date version is always posted on the Stride Homeroom page. Best way to find it is to go to the library drop down. There is a note on the title page that reads “This handbook is a guideline and not a contract. The policies and benefits contained in this book may be updated or changed by the employer at any time.”
STRIDE Code of Business Conduct and Ethics
OVCA Incident Report Form
Incident Report Survey: Click here: OVCA Incident Report Survey
All public schools are to report student incidents. OVCA tracks using a survey system. Please connect with your supervisor if you encounter this type of issue and complete the form as directed.
The corresponding Board Policy, listed for reference, can be viewed on the OVCA Hub:
Staff complete survey if they aware of any of these incidents: Assault or Violence 3070. Student Conduct and Discipline; Bullying 3020. Bullying Policy; Gangs 3250. Prohibition of Gangs and Gang-Related Behavior or Incidents; Medical Authorization 3060. Self-Administration of Prescribed Medication; Suicides or Attempts 3290. Suicide Awareness and Prevention Training; Suspensions 3070. Student Conduct and Discipline Policy; Weapons 3070. Student Conduct and Discipline Policy.
NOTE: This is for staff only. Please do not share this with families.
If a family would like to submit a report, please refer them to the OVCA Hub:
Trello Procedures QRG
Employee Service Portal
One stop for all Employee Services: Employee Service Portal
- Help Desk Tickets/IT service requests
- HR Services (benefits support, employee services, payroll inquires)
Be sure to bookmark this new link!
NEWROW Suggestion Link
Feature Request Board - k12 Knowledge Base
Have a brilliant idea for how to improve Newrow? The feature request board is made for teachers to submit their ideas for future development.
State Testing Staff Guide
DTC: District Test Coordinator - Shelena Thomas BTC: Building Test Coordinator - 1 assigned per site to coordinate site plans TA: Test Administrator - 1 assigned per testing room to administer the test(s); responsible for testing materials; helps problem-solve issues which arise at his/ her site.
update coming soon