Extension Request Guidelines
Please read ALL parts of this carefully.
This Form is for Extension Requests due to Sickness or Bereavement
Have you been sick? Do you have a doctor's note? Do you need a due date extension?
* This form IS for requests due to illness, for which you have a doctor's note.
* This form is for you if you cannot work for at least one full school day in the summer OR at least 3 days in the fall/spring.
Important Note - Vacation/School Trip Policy
Students should stay on the GaVS schedule that they choose upon entering their course.
Even if the local school breaks do not coincide with the GaVS break, students must meet the
assignment due dates. Students should communicate their school breaks with their teacher as soon as possible and if necessary discuss with their instructor how to get ahead.
When a student has a school break, school holiday, field trip, or any school related event that will not allow them to follow the course schedule, they should continue working according to the assignment deadlines. School breaks, school holidays, field trips, or any school related event (including: chorus/orchestra performances, club trips, sports events, etc.) are not considered excused absences; therefore, an extension request will not be approved.
This also applies to family vacations, etc.
Summer = 1 day; Fall/Spring = 2 days
Four Steps
1. Read the Student Handbook Extension Request Policy
2. Obtain a Doctor's Note
3. Fill out the Extension Request Form
4. Email the doctor's note
#1 Student Handbook Policy
Fall & Spring
During fall and spring when a student has an excused absence of two or more days, with supporting documentation such as a medical note, the teacher must be notified in writing and given a copy of any documentation within five school days.
Summer
During summer when a student has an excused absence of more than one day, with supporting documentation such as a medical note, the teacher must be notified in writing and given a copy of any documentation within three school days.
At the conclusion of the absence, it is important to note that students are expected to continue following the course schedule and submitting assignments promptly while awaiting the decision of the extension request.
If the teacher is not notified in writing and given documentation within the time allowed, the student will not be permitted to make up missed work. If the makeup work request is approved by GaVS administration, the teacher will provide a new deadline and a list of makeup work that can be submitted for full credit.
The late work policy is enforced from the original assignment due date; therefore, if the new assignment due date is after the original late work window has expired, work submitted after the new due date will result in a grade of zero.
If a request is approved during the final weeks of school, approved makeup work must be submitted prior to taking the final exam and final exams must be taken on the dates as noted in the course pacing schedule. Extension requests will not be accepted the last week of the semester. We cannot allow makeup work extensions past the last day of GaVS classes, and final exams must be taken on the dates as noted in the course pacing schedule.
#2 - Get a Doctor's Note
* Or other documentation for the bereavement policy.
# 3 - Have Parent Submit a Request
* This must be submitted by an adult.
#4 - Email the Documentation to GaVS
Use this email address: documentation@gavirtualschool.org
SPECIAL NOTE:
Students should reference the School Break/Holidays and School Related Events Policy.
Bereavement Policy Request
When a student experiences the death of a close family member or friend, the teacher should be notified. Additionally, some type of documentation should be sent to the teacher such as a bulletin from the funeral, a newspaper obituary, or a death certificate. Once the teacher has received the documentation, the teacher and student, with the Department Coordinator’s approval, will arrange an appropriate extension of time to complete any impacted assignments. If the teacher is not notified in writing and given documentation within ten school days, the student will not be permitted to make up missed work.
Contact Your Instructor For More Information
* Individual teachers are not permitted to grant medical extensions.