Choice Weekly Update
June 7, 2019
Choice Certification Training
The first training was held on June 5. Additional sessions will be offered on June 19, July 10, and July 15 from 9 a.m to 4 p.m. The training is intended for new schools and/or new staff. Registration is limited to 30 attendees per session and will be held in the Riley Room at IDOE.
Click on your preferred date to register:
Each training covers the same information, please only register for ONE. If possible, bring your laptop.
New Documents for the 2019-2020 School Year
- Income Guidelines for School Use - (English)
- Estimated Award Amounts for the 2019-2020 School Year - (English) (Spanish)
- Continuing Choice Track - (English) (Spanish)
- F Public School Track - (English) (Spanish)
- Previous Choice Track - (English) (Spanish)
- Previous SGO Track - (English) (Spanish)
- Sibling Track - (English) (Spanish)
- Special Education Track - (English) (Spanish)
- Two Semesters in a Public School Track - (English) (Spanish)
2019 Legislative Guidance
The 2019 legislative session ended on Wednesday, April 24. IDOE is in the process of issuing official guidance, which will be posted on the IDOE website for Government Affairs as it is completed. Guidance and resources regarding the changes to the Choice Scholarship Program will be shared with Choice Schools as it becomes available.
Choice Annual Conference
There is no cost to attend the conference, however parking and lunch will be on your own. Information about how to register will be shared closer to the event.
Tuesday, Jul 16, 2019, 09:00 AM
Indiana Government Center South, West Washington Street, Indianapolis, IN, USA
- Remember to submit your graduates as soon as your graduation ceremony occurs.
- Remember to certify the calendar as soon as school ends (not before). Once the calendar is certified, attendance data can be submitted.
2018-2019 Calendar Certification – Must Certify before AT Data Submitted
The window to certify school calendars for the 2018-2019 school year opened Monday, May 13. All calendars must be certified by June 17 or within five business days of the last instructional day for students, whichever is later. Please note that all records transferred for the 2018-2019 DOE-AT (Attendance) collection will fail if the school has not certified its calendar. Please see this memo for more information.
Recently Posted Documents and Layouts
DOE-LM 2020 (English Learners and Immigrant Students) v05.17.19 - note the count date beginning in the 2020 reporting year is October 1.
End of Year Reminders
- EM Enrollments - All students are to be exited at the end of the school year. If the student was in attendance on last day of school, exit code 50 (end of school year) is the appropriate code. There is no Signoff for EM data.
- Foreign Exchange Students - If a foreign exchange student is not returning the following school year, exit the student with code 27 (foreign exchange student who returns to country of origin.)
- 2018-2019 Calendar Certification - Calendar must be certified before AT data can be submitted.
- 2018-2019 Graduates - Don't forget to report early graduates.
Reports Currently Open
- DOE AT for EM submitters 2019 (Attendance)
- DOE CE 2019 (Certified Employee) Period 2
- DOE CP 2019 (Certified Positions) Period 2
- DOE CC 2019 (Course Completion) Period 2
- DOE GR 2019 (Graduate)
- IREAD Summer Retest (Grades 3-5) – Period 3
- DOE IR 2019 (IRead3 Exemption)
- DOE LE (LEP Federal Flexibility)
- DOE EM 2019 (Enrollment and Mobility)
- DOE SPN 2019 (School Personnel Number)
- DOE STN 2019 (Student Test Number)
Update: Learning Connection, Data Reporting Community Retiring
The Data Reporting Community will be retired July 1, 2019. As the 2020 Report Layouts are posted to the Data Reporting Help Page, you may find that fewer resource documents are posted on the Data Reporting Help page as well as the Learning Connection Data Reporting community. As noted previously, you are encouraged to begin utilizing the Data Reporting Help page to locate layouts. The Application Center link (Info Center > STN Documents) to the help page will remain available for the 2019-2020 school. Find reporting resources related to specific reporting layouts via links within the specific data. The layout links will direct you to the resources that are now posted to the appropriate department’s webpages. In most instances, Data Reporting will no longer post a copy of these same resources to our Data Reporting Help page.
Reports Opening Soon
- DOE-DT 2019 (Dual Credit) - opens July 12
Data Reporting Help
Click here to find Data Reporting Layouts and Resources, Data Reporting Calendar, and IDOE Contact List.
To contact STN support HelpDesk click here to create a work order. Please provide correct email address and phone number in the work order. STN Support is also available by phone at 317.232.0808.
Choice Scholarship Program
Email: ChoiceSchool@doe.in.gov
Website: doe.in.gov/choice
Location: 115 West Washington Street, Indianapolis, IN, USA
Phone: 317-233-2200