Raymond EOY Technology Procedures
Steps to securely Storing all of your Technology Tools
It's getting close to that time of the YEAR!
All Technology tools for every classroom MUST be accounted for and properly stored for the summer.
This school year, every physical classroom will properly store all technology tools as if you are prepping the room for a new teacher.
NOTE: Your instructional technology specialist does not know nor can guarantee that you will be assigned the same classroom next school year, so these steps are MANDATORY.
Also, please DO NOT swap, move, or exchange technology without consent of the instructional technology specialist.
1. Remove ALL files on your Teacher and/or Student PCs
- Remove all files from the Desktop, My documents folder and any created folders on the actual PC.
- These are your options for saving and storing files:
- Store the files to the U drive (this is your virtual drive provided by the district) NOTE: space is limited in this folder.
- Upload all files to your Google Drive Account. (you have unlimited space in your Aldine ISD Google Accounts) NOTE: You can save any type of file to Google Drive but they may not open. You can download them to any device to use them as Office Files.
- Upload all files to a DropBOX account. Create one here. This online cloud will store any type of files (photos and music) for you. Amount of space varies.
- Upload all files to your personal flash drive or external hard drive. (these are not supplied by the district.)
2. Returning all Mobile Devices
- Chromebooks
- iPads/ Android Tablets
- Web Cameras
- Laptops
- Mimios
Please see Mrs. Glass if you have any questions or concerns about this policy. All devices MUST be returned and checked into Mrs. Glass no later than Thursday, May 26th. A schedule will be emailed to you about a drop off time or you can contact me if you would like to drop off the device(s) earlier.
3. Storing all Technology Tools.
What will I need to store all technology?
- (1) brown paper bag.
- (2) gallon size ziploc bags
- (10) large rubber bands (PLEASE Wrap all cords and cables)
- 2 feet of packing tape (color specific by grade level)
TAPE:
- Use the packing tape to label all PCs, Document Cameras, Monitors, the Projector, headphone, surge protectors and all cords.
- Each grade level will have the same color tape.
- Write with a sharpie or permanent marker, the room # on the packing tape for each article of tech equipment. (Do Not put your name on anything)
ZipLoc Bags:
- One bag is for cords (whatever can fit)
- One bag for any headphones and mice you have.
- One the outside of the bags, include the Room #
Brown Paper Bag:
- place the surge protectors
- place the ziploc bags
- Make sure to write (large, please) the room # on the outside of the bag.
Rubber Bands:
- Use the rubbers to wrap up the individual cords
In-building classrooms
Please stack them on the shelves inside the cabinets.
Temporary Building classrooms
TBA
More information will come about this shortly. Thank you for your patience!
4. Prep all Technology Tools!
Make sure you unplug, wipe down, and clean the exterior of your computers, CPUs (hard drives), monitors, projectors and document cameras.
Wrap and/or coil up your cords neatly
Please disconnect and coil all cords.
I will be providing every teacher with ziploc bags and rubber bands for cords, headphones and any other digital accessories.
If you have Elmos/Lumens that are connected to your computers or even just projectors connected to your computer.
- Please take a picture of how it is all connected for your reference when you get back from the summer. We tend to forget if we do not use it frequently!
- Store your projector, Elmo/Lumens in your closet. Make sure all devices are labeled with the Room #.
PLEASE make sure to wipe down ALL Devices before storing them for the summer.
Make sure you remove and clean the air filters on the projectors before storing.
How can I get checked out?
Here is your checklist in order for me to sign you off:
- Run the digital inventory check listed above. Email Mrs. Glass the file that shows up on your desktop.
Clean your computers
Clean your projector/filters
Clean and Store your projector and Elmo/Lumens
Take a picture of your connections so you can remember how your computer was plugged in
Place All computers in the cabinets in your room with the plugs disconnected
- labeled all devices and cords/cables with your current classroom and place them inside of the cabinets
- turned in any district issued mobile devices
- Completed the brief summer information survey (please)
- filled out the password information sheet, sealed it inside of an envelope
Email Mrs. Glass at snglass@aldineisd.org or text me at (832) 534-0545. Title the email/text message: Your last name and Room # (example: Glass16)
I will come to you in the order in which I receive your email. If I don't receive an email, I cannot come and check you out.
Ummm. What about the old/broken equipment?
CHECK out will not Begin until Thursday afternoon AFTER school is out!
Contact me!
Email: snglass@aldineisd.org
Website: glassviewoftech.weebly.com
Location: 1605 Connorvale Road, Houston, TX, United States
Phone: (832) 534-0545
Twitter: @SVicGlass