PTO Meeting Minutes

May 10, 2021

NES PTO General Board Meeting MINUTES

7:30 pm Via Zoom (~12 people in attendance)

1. Principal and Teacher Updates

  • Teachers and Mr. Francis thanked the PTO for all teacher appreciation gifts throughout last week.
  • PTO and teachers thanked Mr. Francis for taking on PTO duties within the school delivering food/smoothies, etc. to the teachers from the PTO.
  • The school is counting down to the end of the year with many special days - it's always wonderful to see the kids get involved and participate.

2. Treasurer Report

(Specific dollar amounts have been omitted. As always, we discuss the financials in detail at our monthly General PTO Meeting.)

  • For the month of April, the PTO received net proceeds from logo wear sales. The PTO also received the proceeds from Wendy’s spirit night.
  • In addition to monthly recurring expenses for accounting and teacher water cooler, the PTO funded three teacher grants that were approved at the April 12 meeting. Learning Express gift cards were purchased as prizes for the winners of the peep diorama contest. The PTO incurred administrative expenses for the three-year renewal of the website domain. Also, outdoor flower hanging baskets were purchased for the office staff to recognize administrative professionals day.
  • The largest expense incurred for the month was the purchase of t-shirts for all NES students and staff. The majority of the funds used to purchase the t-shirts were unused class dues that were collected from NES families for the 2019-2020 school year. The class dues were returned to the PTO by the HRCs in May/June 2020 and were reserved to cover class parties for the 2020-2021 school year. Since no class parties were held, the PTO voted at the April 12 general meeting to use these funds to purchase school year t-shirts to commemorate the 2020-2021 school year.
  • The PNC account was reconciled as of 4/30/21 by the Treasurer (J. Bukowski) and the bank statements and reconciliations for the month ended 4/30/21 was reviewed and approved by the Secretary (C. Gargalovic).

3. Treasure's Year-to-date Report:

  • The 2020-2021 school year was an unusual year. The PTO did not hold any events due to the COVID restrictions in place from CRSD and Pennsylvania. The PTO budget started out similar to prior years, however, with the school year beginning as all virtual and guidelines and restrictions from CRSD changed throughout the year and it became more apparent that no events were going to be permitted, the PTO budget shifted and was revised in March 2021 largely to exclude most of the in-person events planned.
  • The PTO held as many virtual or online events as possible to continue our mission to enrich student education, foster school spirit, and support our teachers and staff. The PTO tried many new fundraising efforts including shifting logo wear sales to online since there was no opportunity to sell logo wear at school events.
  • The PTO had contact-free sales of donuts and bundt cakes, and online holiday shopping fundraising.
  • The annual KidStuff book sale was also moved solely online. The PTO was able to continue with spirit nights at Jules Pizza, MOD Pizza, and Wendy’s and participated in other passive fundraising such as Amazon Smile and Box Tops.
  • The PTO received a refunds from the Spirit of Philadelphia from the cancelled 6th grade trip in May 2020 and a refund from Music Theatre International relating to rights and licensing from the cancelled Lion King production from March 2020. These funds were used toward program expenses for all NES students.
  • Programming expenses for the year included individual art kits for grades 4-6 and First in Math, RAZ Kids, Guided Reading, and Time for Kids subscriptions.
  • The PTO also funded the 6th grade Class of 2020 legacy tile project and purchased homework agenda books for students in grades 2-6.
  • As of April 30, the PTO funded 8 individual teacher grants to NES teachers to help offset classroom expenses with 6 additional grants to be funded in May 2021.
  • The PTO also funded a virtual field trip to Pennsbury Manor for the 4th grade.
  • The PTO is able to fund these programs largely through the generosity of NES families participating in fundraisers throughout the year.
  • While the PTO was not able to hold many of the beloved traditional events during the 2020-2021 school year, there were several student contests held (scarecrow, gingerbread houses, snowmen, and peep dioramas) which contributed to the PTO’s mission of fostering school spirit and promoting a sense of community.
  • Despite not being able to hold in-person events during the year, the PTO still incurred operational and administrative expenses including accounting software fees and transfer of Quickbook license to new treasurer in July 2020, insurance, website and domain registration renewal, and Smore newsletter and Formsite subscription costs.
  • Other major expenses incurred was the purchase of t-shirts for all NES students and staff in April 2021. The majority of the funds used to purchase the t-shirts were unused class dues that were collected from NES families for the 2019-2020 school year. Since no class parties were held, the PTO voted at the April 12, 2021 general meeting to use these funds to purchase school year t-shirts to commemorate the 2020-2021 school year. The t-shirts will be distributed in late-May 2021.
  • The PTO was also able to support and thank the NES teachers and staff by hosting a teacher appreciation hoagie lunch and delivering smoothie treats in November 2020 and May 2021 and funding the teacher water cooler located in the teachers room throughout the year.
  • Due to CRSD’s plan to fully reopen school in person at the elementary level and with COVID restrictions lifting in Pennsylvania, the 2021-2022 budget will include many more opportunities for fundraising next year.

4. Teacher Grants
  • Sicilia - Magna Tiles for STEM building materials.
  • Donovan - digital materials for math that can be used virtual and in person.
  • Soroka - prize box supplies and organizational supplies
  • Bloom - fun items for Spirit Week/Field Day activities

5. Spirit Week/Field Day
  • Kids will participate in Field Day activities during their regularly planned gym day.
  • Some specials teachers are also doing activities outside that are "out of the box" for their classes as well - side walk chalk in art class, buckets and basketballs for music, etc.

6. 2021-2022 NES PTO Board Elections

  • Introductions were made and all positions voted on and approved. Welcome!

  • Co-Presidents – Catherine Katona and Lisa Goodrich

  • Co-Vice Presidents – Jennifer Hibbs and Liz Wiener
  • Secretary – Christina Palsky
  • Treasurer – Jen Bukowski

7. 6th Grade

  • 6th grade T-shirts will be given out.
  • Folders and certificates will also be given out.
  • 6th grade teachers are planning special days for the 6th graders throughout the last week of school.
  • Drive out in place of the clap out. Waiting on the district for finalized dates.
  • Tile project will be completed, we will fund that once we get the figures for any amount due.

8. School Year T-Shirts

  • ACHIEVE has made about 200 t-shirts so far. They have offered to organize and label them for us as well, but we will need to provide them with class lists.
  • Possibly the office staff will be able to print labels by class, we will need to reach out.

9. Logo Wear

  • Given we are almost at the end of the school year, we will not be placing any more logo wear orders. Also, the school year t-shirts will be distributed soon to all students.
  • Whoever takes over logo wear for next year will place an order in the summer to restock for next school year.

10. First Grade Welcome

  • This program will once again be put on hold.
  • When we know of any changes to the district's Health and Safety plan, at that time we will do what we can to reimplement this program; perhaps something can be done in Aug.
  • Mr. Francis will email the PTO with any changes that are made at the district level.

11. Assignment Notebooks

  • The PTO will fund assignment notebooks for grades 2-6 for next year.

12. KidStuff Coupon Books

  • Next year we will need a co-chair for this fundraiser so that Catherine Katona can show them the ropes as next year will be her last at our school.
  • We also need to decide if we will order the books and distribute at the school as has been done in the past or if they will only be sold online once again.
  • The general consensus was that more books sold when delivered physically to the school and we should do it that way again if possible according to the district's Health and Safety Plan for the 21-22 school year.