Region 15 Education Service Center

Weekly Newsletter - March 2, 2020

Good Monday,

I want to make sure that you have seen the TAA letter from TEA regarding the Novel Coronavirus monitoring. If you have not, we have sent it to your safety and nursing contact. It is also located on the TEA website. As serious as the situation is, the best measures are good personal hygiene and cleaning practices.

If you have school closures for any reason, please let us know as we have been required to let TEA know.

Thank you,

Casey Callahan, Ed.D.


Superintendent Services

Texas Educators Care Enough to Vote

Primary election reminder - March 3rd

Teacher Incentive Allotment (TIA) Training at Region 15

Wednesday, March 18, 2020 – 10:00 A.M.

Tim Regal, TEA Associate Commissioner of Instructional Support

Districts can still submit a letter of intent for TIA email

Districts can also change cohorts after they submit a letter of intent email

Please click link to register for the TIA session - Session #036021

School Board Training – EISO

(Evaluating and Improving Student Outcomes)

If ALL board members and the superintendent attend the training, you will be able to receive credit for both EISO (required every other year) and Team Building.

Please contact Laura Strube for more information.


APRIL 2, 2020 - REGION 15 - MEAL WILL BE SERVED - Christie Hebert - Austin DPS will be here with LAWS & RULES - Register Here

Texas School Safety Center Video Series

Behavioral and Digital Threat Assessment Trainings

Behavioral Threat Assessment and Digital Threat Assessment is scheduled for April 21-22, 2020 at ESC 15. Registration links are available below.

Behavioral Threat Assessment - April 21, 2020 (meets state mandate for threat assessment team training)

Digital Threat Assessment - April 22, 2020 (not required but highly recommended)

Courses are free of charge and you do not need to attend one to attend the other.



Districts interested in applying for the Local Accountability System are encouraged to sign up with one of the two webinars offered this spring by TEA.


This hour-long webinar for ESC 15 will introduce district responsibilities,statute requirements, local accountability system plan development, how to get started, and more! Time will also be allotted for participant questions.

March 6, 20201 p.m. Register Here:

Summer Food Service Annual Training

Summer Feeding Putting the Pieces Together training that will include program basics, meal service, site operations, program finances, program operations. Application Lab after class for anyone needing assistance with Summer Feeding Application.

March 25, 2020 9:00am-3:00pm Session #035237

Financial Management for Child Nutrition Program

This class covers a variety of financial management topics such as tracking expenditures/revenues for program and non-program foods, completing the Paid Lunch Equity Tool, Adult Meal Price calculator, Resource Management Summary, annual Financial Report, and Child Nutrition Procurement procedures.

April 28, 2020 9:00am-12:00pm Session #035847

March Monthly Reminders are located at the end of the newsletter.

Laura Strube



Business and Finance

If your district is interested in a TRE in the future, you will need to read this report:

House Bill 3 Efficiency Audit Guidelines -

Update to TEA Summary of Finance for 19-20: Property Values & Tax Collections: In the TEA Summary of Finance, the property values will reflect the preliminary results of the property value study (January) and the updated M & O tax collections will use the Fall PEIMS budget data submitted this year. These updates are to both the LPE and DPE side of the SOF calculations. They will affect payments beginning this March (for those districts that are scheduled to receive payments in March). I strongly recommend you check your district’s payments to see if you were impacted greatly. To do so, click here and go to Foundation Payment Schedule.

According to TASBO, these updates reduced state cost by approximately $674 million and increased the amount of funding going out through the transition grants to approximately $615 million.

Full Day PreK Waiver deadline has been extended until April 6 -

Dyslexia - MOE relation - TEA posted a letter concerning the overlap of PIC 37 (dyslexia) and IDEA MOE. Note: TEA is asking you to track the special education portion of PIC 37 separately using a local code.

Clarification Regarding House Bill 3 Dyslexia Allotments, Use of PIC 37, and IDEA-B LEA MOE

ESC 15 was told this week of a public school district (not in Region 15) that is currently experiencing an “audit” from the Fair Labor Standards Bureau because of a complaint from an employee concerning overtime payments. This could cost that district a large amount of money if they are found to have not followed the Fair Labor Standards Act. KNOW the LAW! Here is a workshop for you.

March 25, 2020 - FAIR LABOR STANDARDS ACT Training. This is a TASBO sponsored workshop and registration is through TASBO. Recommended for any personnel that works with payroll and/or approves timesheets - HR Directors, payroll staff, secretaries, principals, business managers, superintendents.

Public Funds Investment Training - TASBO - April 29, 2020 - In San Angelo - registration is through TASBO.

Henri Gearing


Curriculum and Instruction


March 5, 2020

9:00 AM-12:00PM

See Flyer HERE for more information.

Come hear Jonathan Delgado from the performance reporting division at TEA go over the potential changes and improvements to the 2020 accountability system. It is a great opportunity to hear about the 2020 accountability system as a whole and to get the updates and changes straight from TEA. Superintendents, principals, counselors, PEIMS coordinators, and teachers are encouraged to attend.

Register at this link:


A new Reading Practices listserv was created that will provide subscribers with content and updates regarding the Reading Academies and other reading-related initiatives. Visit the TEA listserv sign up page to join. When you get to the second page in the process, select "Reading Practices" from the Academics section then scroll all the way down to the bottom of the page and click on the submit button.


On March 3, there will be a meeting for GT Coordinators/Leaders regarding the new State Plan. During this session, participants will review the new State Plan for the Education of Gifted Students and begin working on a district plan to meet the new state requirements. Participants should bring a copy of their district's current GT policy, any questions or concerns about their gifted program, and any other relevant documents.

Register at

For questions, please contact Torrey Clay at or 325-481-4045.


For your curriculum and instruction needs, please contact

David Bedford


Data Services

For your data service needs, please contact

John Shaffer

325 481-4096


Administrative Services

Big picture
Big picture

For Administrative Services assistance, please contact

Robin Graves



Federal Programs

2020-2021 CTE Perkins Reserve – Due April 8, 2020

The purpose of the Perkins Reserve grant is to assist applicants in:

  • Fostering innovation through the identification and promotion of promising and proven CTE programs, practices, and strategies that prepare individuals for non-traditional fields, and Promoting the development, implementation, and adoption of programs of study or career pathways aligned with state identified high skill, high wage, in-demand occupations or industries.
  • Focus Areas 1 and 2: Eligible applicants are cross-sector regional teams that must include at least one intermediary, three school districts, one public institution of higher education, and at least two employers in the region. Regions are defined by the Texas Workforce Commission Workforce Development Areas, and priority points will be awarded to regional teams that include a workforce development board. LEAs, IHEs, and ESCs may serve as fiscal agents for the grant.

More information can be found at TEA Grant Opportunities. Contact Traci Terrill if you are interested in applying for this grant opportunity.

For Federal Programs assistance, please contact

Robin Graves



Special Education

If you have Special Education-specific questions, please contact:

Jam Page

Special Education Director



March 2020 Monthly Reminders

Accountability and Assessment

TELPAS window

Administration and Leadership

Check TEA/ESC website for update(s) on any changes resulting from the 86th Legislative Session

Develop recommendations for teacher contracts

*SBDM Committees develop campus performance objectives

Review Graduation Program FMH (TASB - LEGAL & LOCAL) on Student Expression/Prayer (TASB - FNA LEGAL & LOCAL)

Principal surveys to evaluate educator preparation program opens to HR staff

Update Ask TED

Charter Specific

Charter Amendments close April 1st

Request for an Indirect Cost Rate for Charter Schools for 2020-2021 survey due to TEA around the end of March

Federal and State Programs

Schedule planning meetings with campus staff regarding grant activities for current and next year’s applications, CNA and CIP

Review professional development participation for Title II, Part A compliance report

Review/implement district/campus improvement plans in accordance with district planning process (TEC§11.251)


Review student attendance figures as compared to prior year and budget projections

Continue budget process including proposed salary schedule

SHARS Cost Control Report due April 1st

Post metered amounts of electricity, water and gas consumption for which the district is required to pay and aggregate amounts of those services (Government Code, §2265.001(b), House Bill 3693, 80th Legislature, Regular Session)

Food and Nutrition

Child Nutrition USDA Commodity Food Survey closes on March 15th

Child Nutrition Community Eligibility Program Data Submission Deadline is March 20th


Distribute Migrant Survey to all students

School Board

*Order of Trustee election and post required notice for May election

Prepare report Trustee training hours prior to May elections with postings as required (TEC§11.159) – April Board meeting

*Adopt district goals

*Adopt school calendar

*Ratify Textbook Committee recommendations (19 TAC 66.104(a); TEC§31.101)

Discuss preliminary budget/budget workshops

Board candidate workshop

*Approve waivers as needed

Notify ESC Field Service Agents of newly appointed/elected trustees

Review Trustee training requirements including 86th Legislative Session additions

Special Education

Perform self-analysis of FY19 MOE (Maintenance of Effort) compliance, using final expenditure data from TSDS PEIMS 2019-2020 Mid-Year reports; gather documentation for exceptions/adjustment, if applicable

FY19 MOE (Maintenance of Effort) Preliminary Compliance Review released by TEA; Respond to TEA with documentation of exceptions/adjustment for decline in fiscal effort, if applicable

2019-2020 Excess Cost Final Calculation based on final, audited 2018-2019 expenditures should be completed (kept locally)

2019-2020 High Cost Fund Eligibility Application (Optional fund source) opens

Monitor special education expenditures from the general fund to ensure on track for MOE (Maintenance of Effort) compliance

Texas Student Data System/PEIMS

Mid-Year data available to customers on March 5th

Classroom Roster winter submission due on March 19th

*Requires Board action/approval