Human Resources & Operations Update

Quarterly Newsletter - February 2019

Greeting from the Assistant Superintendent of HR and Operations, Dr. Paul Lombardo

Mission Statement: Supporting academic excellence through the recruiting, selection, development and retention of highly effective staff.

Dear Staff,

I hope you had a restful and enjoyable time with family and friends during our winter break. HR would like to welcome and introduce you to a new member of our team, Maya Smith, Confidential Administrative Assistant, who replaces Marisa White starting on Wednesday, February 20th.

Please review the changes to our department responsibilities, below.

Your Human Resources Team

Carla Morris, Human Resources Specialist

Certified and District Support

Talent Management

  • Supplemental Assignments

  • Evaluations

  • Separations/Retirements

HR Support Service Delivery

  • Leaves- Assist with eFMLA system. leaves of absences, absenteeism and related areas.

  • Compensation Information / Contracts- Re-Classification/ Tenure (Continuing Contract)

  • LPDC- New Teacher Camp; monthly meetings; IPDP

  • Track 200 Day Employee Compensatory Time

  • OEDS-R maintenance –update staff and assignments for ODE “roles” of staff,

  • Administrative Payout and Carryover (June)

  • HR Billing/HR Budget

  • Website Maintenance and Updates

  • Compile staff data requests


  • LPDC/Licensure/Credentials/HQT Information -verification, renewal packets, assistance

  • Public School Works

  • EMIS Staff Data

Strategic Workforce Planning

  • Staffing Support- preference forms, placements, job sharing, or transfer requests.

  • Oversee exit process, analyze trends and data

Union/Employee Relations/ Negotiated Agreements

  • Seniority/ RIF lists (District-wide)

  • Incentive Payouts/ Caseload Compensation (District-wide)

HR Professional Services

  • Member of Labor Management Committee

  • Transitional Work Coordinator

  • Employee Recognition Committee Member

  • Serve as Compliance Officer: for staff related issues;

  • District Contact for Unemployment and Worker Compensation programs.(District-wide)

Kia Preston, Confidential Administrative Assistant


Classified Support

Talent Management

  • Orientations/Onboarding for Classified Staff / Classified Subs/interns

  • Resolutions/Appointments/Changes/Separations- for classified personnel

  • Exit Data for All Classified Staff

  • Leave /Maintenance (FMLA, sick, admin COBRA) Collaboration with payroll

  • Probation Notices

  • Long-Term Substitute assignment maintenance & management of Aesop for classified staff on LOA

  • Evaluations- tracking and updating for all classified staff

HR Support/ Service Delivery*

  • Personal/position/compensation (collaborate with payroll)

  • Classified Agenda Items

  • Compensation information

  • Notifications to Classified staff- contracts/letters/communications

  • Classified Support Staff Vacation Payout/Rollover Reports and Schedules

  • Reasonable Assurance for non-260 day classified employees

  • Monitor Preference

  • Loan Forgiveness Requests

  • Employment Verifications Requests

  • Badge Management


  • Licensure/Credentials Information- permits ,CDLs

  • BCI/FBI Checks and Notifications

Human Resources Information Systems

  • Public Schools Works- tracking and compensation for classified employees

  • Timeware System Management - All timeware setup, questions, issues

  • AESOP support for Classified Staff (including maintenance)

Maya Smith, Confidential Administrative Assistant

District Support

Recruitment/Talent Management

  • All Job Postings - All internal & external (AppliTrack)

  • HR Social media/connections

  • Coordination and Scheduling of Meetings/Interviews

  • Prospective new employee testing

  • Interview and Recruitment Packets and Materials

  • Orientations/Onboarding for certified staff and administrative/professional staff/ Coaches/District Subs

  • Reference checks

  • Field Placements

HR Support/ Service Delivery*

  • FMLA Assistance

  • Long-Term Substitute assignments

  • Badge Management

  • Master Teacher Committee Support

  • Employment Verifications Requests


  • BCI/FBI Checks and Notifications

  • Volunteers

Human Resources Information Systems

  • Applitrack Management & Assistance

  • AESOP setup Certificated/Administrative Staff

Laurel Chapman, Program Specialist

Certificated Staff Support: Coordinator of the Resident Educator Program and Intervention Support Program

Health & Wellness

Healthy Tiger Nation

Mission Statement: To encourage and support the health and well-being of our Tiger Nation by promoting a healthier lifestyle long-term and making healthy living fun.

CH-UH encourages everyone to take advantage of the Healthy Tiger Nation events and offerings! For more information visit our website Healthy Tiger Nation.


The IMPACT Employee Assistance (EAP) & Work/Life Program is a benefit available to you and your family offering access to confidential, professional support 24 hours a day, 365 days a year. All IMPACT counselors are qualified masters/doctoral level professionals.

For more information please visit our website Employee Assistance Program.

Classified Staff

HR Facilitated Professional Development for March 1, 2019:


Currently employed paraprofessionals who still need to pass the ParaPro Praxis Examination for compliance with the NCLB Act are being registered for the test for March 1, 2019, and should report to the Board of Education at 8:30 a.m. Those affected should have already received correspondence and should contact Kia Preston with any questions or concerns.

Administrative Assistants

Administrative Assistants districtwide who are Aesop Campus Users and handle Aesop reconciliation and daily reports will be required to attend a refresher training on March 1, 2019, in the Main Board Rooms at the Board of Education. We will have a guest coming in from Renhill to facilitate this PD to provide a training refresher as well as daily functions necessary for daily absence and substitute maintenance. Please plan to attend.

Incentive Dates:


2nd quarter (October 22 to January 10) - February 1, 2019

3rd quarter (January 14 to March 15) - March 29, 2019

4th quarter (March 18 to May 31) - June 21, 2019


2nd quarter (December 1 to February 28/29) - March 29, 2019

3rd quarter (March 1 to May 31) - July 5, 2019

4th quarter (June 1 to August 31) - TBD


2nd quarter (December 1 to February 28/29) - March 29, 2019

3rd quarter (March 1 to May 31) - July 5, 2019

4th quarter (June 1 to August 31) - TBD

Public School Works Compensation

The deadline for completion of back-to-school Public School Works assignments was November 30, 2018. If you have yet to submit your Request for Compensation, please submit those to the Business Service Department for approval and processing.

Certificated Staff

Salary Reclassification Update

Certificated staff members who qualified for salary reclassification by submitting transcripts (e.g., moving from MA to MA+10) by the deadline of January 15, 2019, confirmation memos are being sent to your email. Please be aware that your salary change effective January 12, 2019 will not be reflected on your paycheck until after board approval on February 19, 2019. More information regarding Transcripts and Additional Training/Salary Schedule Placement can be found in Article 4, Section D of the 795 Negotiated Agreement.

Teacher Preference Forms

Preference Forms for the 2019-2020 school year will be sent via email as a Google Form between February 10-25, 2019. Please check your email during this time and complete the form which will be available until March 15, 2019.

Continuing Contract/Tenure

Certificated staff members who believe they have met requirements for continuing contract as defined in Article 4, Section F of the 795 negotiated agreement, must have all necessary documents on file with the Human Resources Department by March 20, 2019.

Important Dates

February 15

  • High School Caseload Compensation Payout-Q2

March 1

  • Last Day to submit notice for Retirement Incentive -795

March 15

  • Job Share Request Due-795

  • Preference Forms Due-795

    • Title 1 position discontinuation requests due

March 20

  • Last date for filing Credential for Tenure

April 1
  • Intent to extend/ return to work from LOA due -795

April 12

  • High School Caseload Compensation Payout- Q3

Business Services & Facilities

The following District projects were completed this past summer:

  • Monticello Masonry Repairs
  • Gearity Roof Repairs
  • Millikin Barn Roof Replacement
  • Upgrades Security Cameras at Millikin & BOE
  • Canterbury Masonry Repairs
  • Canterbury Monumental Sign
  • Oxford Playground
  • Noble Dumbwaiter (In progress)
  • Roxboro Tennis Courts

The Middle School renovations are in progress. Though you cannot see much when driving by Roxboro or Monticello, the construction company is very busy inside installing new HVAC systems, electrical panels, and wiring. The project is currently on schedule for completion in July 2019 and within budget.

The District currently has:

  • 829 New Maintenance request Work Orders
  • 111 New IT tickets
  • 400 Active Facility Events for November


Greetings, Tiger Nation, from the CH-UH Schools Transportation Department!

February is Love the Bus Month!

Love the Bus is a month-long celebration held every February. The event celebrates the importance and role of the yellow school bus in education, with a particular focus on thanking school bus drivers for safely transporting more than 25 million children to and from school every day. Please feel free to use the following templates from the American School Bus Council for your students to send a special thanks to their drivers.

Template 1

Template 2

Please have your students take the time to recognize the diverse group of professionals whose daily efforts make the yellow school bus part of the fabric of American life.

Scheduling Field Trips

Please keep in mind when scheduling your trips, buses can depart no earlier than 9 am and must return to school no later than 2:30 pm school days. If you have a request that falls outside of these times please call us at 216-371-7195 so we can better prepare and provide the required level of service you need.

Trips to date:

  • We have serviced approximately 1,013 scheduled field trips since the start of the school year, with 31,981 attendees scheduled to participate. These trips accommodated students from our public schools as well as our non-public schools on educational, athletic or curriculum-based trips.

Transportation Supports Heights Family Academy

Saturday, February 23, the district will host its second Heights Family Academy at Heights High. Bus rides are available from all elementary schools and the CH Rec Center to HHS for ALL families and caregivers. Anyone wishing to be an ambassador for this event and ride with the families please contact Lisa Hunt O: 216-320-2204, C: 216-624-9014 or for more information visit the Heights Family Academy page.

Food Services

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The dining services team is honored to serve the students, faculty, and staff throughout the 2018-2019 school year. We have many exciting programs planned!

The 2018-2019 School Year offers Super Foods Promotions! Keep an eye out for Monthly Menu feature items:

  • January: Black Beans
  • February: Garbanzo Beans
  • March: Brown Rice

February Special Promotions for our Students Coming Up!

February 5th: Chinese New Year- Fortune Cookies

February 14th: Valentines Day- Special Treat

February 19th: Presidents Day- Historical Presidential Cookie (Elementary)

Inclusion and Diversity:

AVI has partnered with the PTA Diversity and Inclusion Committee to provide nutrition education in our menus monthly in our Food Service Program. In January we celebrated National Suburban Child Month by featuring a "Chipotle Style" themed meal from suggestions in our student surveys. Now in February help us celebrate Black History Month. Remember every third Thursday we will be providing a themed meal district-wide for our students.

Health and Wellness:

The Food Service Department has worked to include Nutrition Education throughout the District both for staff and students in our Professional Development Days and school lunch program.

A Healthy Eating Seminar and Health Cooking Demonstration was provided by our on-site Registered Dietitian and Executive Chef for our Staff. We will be providing another Nutrition Education Seminar in our partnership with the Heights Family Academy on February 23.

Nutrition Education at the elementary schools is continuous as our on-site dietitian visited every elementary school before holiday break and provided samples and recipe cards of strawberry smoothies for all students to encourage healthy eating at home.

Student Health and Wellness Committee: Searching for Volunteers!

The Board Policy 8510 recognizes that good nutrition and regular physical activity affect the health and well-being of the District's students. Furthermore, research suggests that there is a positive correlation between a student's health and well-being and his/her ability to learn.

Moreover, schools can play an important role in the developmental process by which students establish their health and nutrition habits by providing nutritious meals and snacks through the schools' meal programs, by supporting the development of good eating habits, and by promoting increased physical activity both in and out of school.

Schools alone, however, cannot develop in students healthy behaviors and habits with regard to eating and exercise. It will be necessary for not only the staff, but also parents and the public at large to be involved in a community-wide effort to promote, support, and model such healthy behaviors and habits.

If you are interested in joining a new initiative this school year regarding the Student Wellness Committee please email for further details.

Food Service Surveys:

We have partnered with principals and teachers at every school to have students complete our Food Service Surveys. The Food Service Team has reviewed the student surveys and will implement suggestions this semester. Thank you for your support.

The Cleveland Heights-University Heights School District participates not only in the Community Eligibility Provision (CEP) which offers Free Breakfast and Lunch to all Students regardless of eligibility. The District also participates in:

DOD Fresh Fruit and Vegetable Program (The United States Department of Agriculture (USDA) Department of Defense) this program provides an opportunity to serve seasonal and local Fresh Fruits and Vegetables through the Breakfast and Lunch Program

After-School Snack Program which is a component of the National School Lunch Program

CACFP Program which is a federally funded, State-administered program that provides funding to child and adult care centers and homes that serve healthy meals and snacks.


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Information Technology

Technology Updates

The technology team is busy helping finish the final stages of the renovation of Roxboro and Monticello Middle Schools. The new classrooms will have interactive TVs as well as improved sound systems.

The National Erate program has provided technology infrastructure equipment to CH-UH at a 90% discount. This has allowed us to provide an outstanding learning environment, which includes wireless internet in all parts of the buildings as well as the necessary servers and switches that allow us to have logins for every user and backups for all documents.

Next year we will have either Chromebooks or tablets available for all students throughout the district. The devices will be in carts in each classroom for the teacher to use as needed.

Safety & Security

Safety Tips for parents to assist with monitoring their child's Internet & Social Media usage:

  • No underage Face-Booking.
  • Check the privacy settings on your child's phone and apps.
  • Use monitoring apps such as Net Nanny and Web Watcher to track your child's social media behavior.
  • Create ground rules.
  • Get to know what your child's habits are.
  • Keep the computer or tablet in a central location.
  • Urge your kids to avoid questionnaires, free giveaways and contests.
  • Monitor the pictures your child posts online.
  • Limit cell phone use.
  • Talk to your kids about online dangers.
  • Get to know the technology.
  • Be a good example of how to use social media.