Creating/Updating Student Accounts for Your School/District
Creating Student Accounts
This is information about creating student accounts in Discovery Education. If you need help updating existing student accounts, scroll down to learn more. Contact your KET Education Consultant if you have any trouble or need more clarification.
Select the file you wish to download.
Next, you will need to add the student data to the spreadsheet template you downloaded from your Discovery Education admin. Many use Infinite Campus data copied from an excel document to populate the necessary fields. Also, you will need to copy the site passcode that is on the spreadsheet template and paste it to populate the number of fields needed (student population) in the first column. You do not need to worry about Account and Site Names. Be sure to save your spreadsheet.
We recommend assigning the same password to all students in a school/district, then having the students login and change their passwords before exploring the service. It's much easier in the distribution of account information. Be aware of the COPPA laws.
Updating Existing Student Accounts
Just click "Update Rosters" in the Bulk Import/Update Users area within your DE Admin and select "Basic" to download your roster. If you need help locating this section, scroll back to the top of this document under "Creating Student Accounts" and follow the first 3 steps before proceeding.
School Level Management: If you have students that are leaving your school, place a "Y" under "Archive Flag" for those students. You can add new students using the same steps above (see "Creating Student Accounts") within the existing roster.
District Level Management (Recommended): If you are a district administrator and are moving students from one school to the other (8th graders going to HS, etc.), you will need to update the site passcode of those students. For this, keep the "Archive Flag" marked with an "N" to insure these accounts are not archived. Obviously, when students graduate from or leave your system, you will want to archive them with a "Y" in this field.
Another important note for district administrators: If you have schools managing the import/updates, but would like to move students from one school to the other without having to generate a new account, select "Include Archived" in the download form that is displayed above. You will then need to unarchive those students by changing their archive status back to "N" and updating their school's passcode. By keeping the students' accounts active, they will have access to their content, which may be very useful.
Again, this process is much simpler when managed on the district level.