SLP Superintendent's Newsletter

Week of September 24, 2018

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This weekend, I had the unfortunate opportunity to attend the funeral for one of my uncles in Lake Charles. While these gatherings are always sad, it was also an opportunity to reflect on life and family. While reflecting this weekend, I always drift to the state of St. Landry Parish schools. I believe that our current state is a reflection of where we have been not who we are. Our facilities and equipment are in disrepair, some of our grounds and property are not kept to standard, and our relationships (personal and professional) need repairing. I believe that we can and will change all of those conditions, and it begins with relationships. Relationships with our students, parents, and each other. This week you will be receiving a copy of two documents; Standards of Performance and Customer Service Expectations. Review both with your staff and reflect on each of them often until they become a habit.

The success of the St. Landry Parish Schools will be a deliberate and well-planned process that will yield excellence from top to bottom. I believe that schools are for children, and the needs of children must drive the decision-making process. They are the most important part of our system. Their success is our job.

I believe that every child will succeed if given a safe and supportive environment, interesting but rigorous curriculum, and an opportunity to work to the best of his or her ability.

I believe that the best education promotes a child's academic, social, civic, and emotional development; and the developing of respect for one's self and respect for others is a critical part of the education process.

I believe education is a partnership between the school and home, and I believe in open communication that supports our mutual effort.

I believe in teaching the whole child. This means that a child should be given experiences across a broad spectrum such as the arts, athletics, and enhanced academics through blended learning. By providing these experiences, all children will grow beyond our wildest dreams.

I believe that parents send their best to us every day and I believe that parents and children deserve our best every day.

What do you believe?

Excellence in Education for Every Student, Every Day

Great video!

There is no limit to what we can do with our children...Fight, Faith, Finish!

Quote for the Week

“If you don't have time to do it right, when will you have time to do it over." - John Wooden


Executive, Buildings and Land, and Finance Committee Meetings

Monday, September 24, 2018 4:00 PM

Board Room

Academic and Personnel Committee Meetings

Tuesday, September 24, 2018 4:00 PM

Board Room

Regular Board Meeting

Thursday, October 4, 2018 5:00 PM

Resource Center


High School Pathways

New: Join the 2018-2019 Individual Graduation Plan Webinar

Please share with professional school counselors.

The Department is hosting a webinar to support professional school counselors with the Individual

Graduation Plan (IGP) and diploma pathway selection process. Participants will review the Guidance for

Individual Graduation Plans and Diploma Pathway Selection document that was developed to assist

middle and high school counselors in the annual development and review of the IGP. The webinar will be offered twice.

● Webinar date and time: September 25 at 9:30 a.m.

● Webinar link:

● Meeting ID#: 421677509

● Phone #: 669-900-6833

● Webinar date and time: September 26 at 3:30 p.m.

● Webinar link:

● Meeting ID#: 923660733

● Phone #: 669-900-6833

Please email for assistance.

Aspiring Leaders Academy

Deadline is Approaching

Beginning October 10, 2018!

The St. Landry Parish School Board's Aspiring Leaders Academy is designed to offer educational leaders who have obtained Educational Leadership certification as well as those who are working towards certification the opportunity to participate in research-based professional development to acquire the critical knowledge and skills to be instructional leaders and improve student achievement in their schools.
Patterned on the components of NISL's Executive Development Program (EDP), the academy seeks to prepare aspiring leaders to serve as strategic thinkers, instructional leaders, and creators of a just, fair, and caring community in which all students meet high standards. Please share the attached flyer with instructional staff members at your school.

The application can be found at the following link:

*Deadline for applications: September 27, 2018

Target Field Grants

This grant is to support educational field trips for K-12 students. Awards will allow schools to fund trips to museums, historical sites, and other cultural destinations. Trips must connect students' classroom curricula to out-of-school experiences. Awards must be used to cover field trip costs and fees.

Eligibility Notes:

Eligible applicants are education professionals who are at least 18 years old and employed by an accredited K-12 public, private, or charter school that maintains a 501(c)(3) or 509(a)(1) tax-exempt status. Public agencies and libraries are also eligible.

Educators, teachers, principals, paraprofessionals, or classified staff of eligible institutions must be willing to plan and execute a field trip that will provide a demonstrable learning experience for students.

Applicants may receive only one award per school year.

Ineligible applicants include:

· Parents and volunteers

· Child care centers

· After-school programs

· Pre-K groups

· Educational institutions for regular instructional programs

· Religious organizations for religious purposes

· Athletic teams

· Advocacy or research groups

· Organizations that do not comply with the funding agency's non-discrimination policy

Eligible Applicants:

Non Profits
Schools/School Districts

Application Notes:

Applications must be received by 11:59 p.m. CT on October 1, 2018.

Applicants are required to complete an eligibility quiz online at prior to submitting an application. Eligible applicants will be directed to the online application. Emailed or hard-copy applications will not be accepted.

The contents of the application will become available upon initiation of the online application process.

Applications will be evaluated using the following criteria:

· Description of the field trip and its objectives

· Benefits to the students, including overall student learning experience, relevance to curriculum, and number of students who may benefit from the award

· Proposed use of funds

· Date when field trip will be taken

Refer to the NOFA and FAQ files for additional application information.


St. Landry Parish Reading and Math Pacing Guides (Grades 3-12)

Pacing guides and/or curriculum maps have been provided to all 3-12 teachers in ELA and Math. Please be sure teachers are adhering closely (within a reasonable timeframe) to these guides at your schools.

Assessment Practices

  • One of the focus areas this year for both Math and ELA is to FULLY align Instruction and Assessment with Louisiana Standards & Assessment (for Grades 3 & above—this means PARCC). It is critical to make sure that teacher assessments are meeting the level of rigor and reflect the level of work which will be required on End-of-Year formal assessments. Please monitor this important aspect of learning at your school (Instructional Specialists can help in this area).
  • Shorter, more frequent, FORMATIVE ASSESSMENTS (with feedback to improve) are also a focus this year. Please make sure teachers are incorporating ongoing formative assessments in all subject areas.

Guidebook 2.0 Materials

  • Guidebook 2.0 materials will be delivered to your school from Office Depot and/or Barnes and Noble periodically throughout the school year. Please ensure that materials are delivered directly to the teachers of the grade level/unit title that appears on the package.

St. Landry Parish Detention Program

  • St. Landry Parish Detention Program allocations have been emailed to all administrators. The attachments contain your allocation amounts, detention program instructions, detention program documentation form, payment request documents, and parent contact templates.
  • Please send all documentation for the St. Landry Parish Detention Program to my office before the 5th of each month for the previous month. Include both the detention documentation form and the request for payment sheet. The date, number of hours, and student attendance must be documented in order for payment to be processed.
  • Don’t hesitate to contact me if I can assist you or your faculty in any way.


LASE Conference

The 2018 LASE Conference is coming soon! Mark your calendar.

Ø Dates: Sunday, November 11 – Monday, November 12, 2018.

Ø Location: Crowne Plaza Baton Rouge

Ø As in the past couple of years, there is no registration fee.

Attached is a tentative agenda, registration form and Principal of the Year information.

This conference will be time well spent, and I look forward to seeing you in November.


Teacher PGP & SLTs

All PGPs and SLTs must be entered into HCS by October 12th.

Mandatory Form Completion - Louisiana Worker's Compensation Second Injury Board Post Hire/Conditional Job Offer Knowledgeable Questionnaire

ALL staff members on your campus are required to complete the attached form. Once you've received all forms, please forward them to my office.

Principal SLT Guidelines

Please review the attached form when writing your SLTs.


The Department is helping educators transition to the Louisiana Student Standards for Science (LSSS) in the 2018-2019 school year by offering middle school science teachers the opportunity to receive training on and pilot high-quality units by OpenSciEd, a project that is building out a full middle school curriculum. Middle school educators can register for the pilot and the four-day professional development using the links below. Registration is currently open. Date Vendor Cost Registration Information

October 6-7 and 13-14 Louisiana Tech $500 Registration Link

October 12-13 and 26-27 LSU Cain Center $200 Registration Link

November 3-4 and 10-11 Louisiana Tech $500 Registration Link

CTE - Monitoring: OCTOBER 22nd through October 26th

The Louisiana Department of Education will be on-site to audit all schools who benefit from Carl Perkins. Prior to this on-site visit, I will be contacting you for the desk review audit. I will need information from all schools to submit. I am thanking you in advance for your assistance.

General STEAM Reminders for 2018-2019

Career Futures

Career Futures Expo and Reality Store will be on Wednesday, October 31, 2018 at Northwest High for all 10th graders. More information will be sent out in October in order to prepare your students for this event. ALL School Counselors will be helping to facilitate this counseling event.

Curriculum Design Team – Business / Industry Advisory Board Meetings

Curriculum Design Team In-service will be held at each school with their Business / Industry Advisory Board members attending. Each Curriculum Design Team is to inform the CTE Coordinator of the date, time, and place of the meeting, along with an invitation to Dr. Therese D. Ellender to participate. This should begin no later than November.

This is a requirement to receive Perkins funding and for NCCER Accreditation.

Grant Opportunities

Grant opportunities are available in all disciplines. Grant opportunities are updated monthly and can be found at Please notify my office if you receive a grant so that you can be acknowledged. Thanks


Allocations must be encumbered no later than December 17, 2018 and invoiced no later than April 15, 2019. All requisitions requests MUST include three quotes except on food items and anything under $1000.00 (this is total order).

Advanced Placement (AP) Updates


● College Board is offering a webinar on October 17 at 1:00 p.m. on new AP program resources.

Registration is now open.

Data and Reports

All data related to AP student exam performance including AP Instructional Planning Reports are now available. For assistance with account access, please contact the AP program directly at 877-274-6474.

Science Fair

Please see September 17th Newsletter for Reminders if you missed them.

Social Studies Fair

Please see September 17th Newsletter for Reminders if you missed them.

Reminder: QSM Grant Application Period Opens

Deadline is Approaching

The Quality Science & Mathematics Grant Program (QSM)

Application deadline is September 28. Contact with questions.

QSM Grant link application is below.


Please see September 17th Newsletter for Reminders if you missed them.


Please see September 17th Newsletter for Reminders if you missed them.1. Allocations:

Supervisor of Instruction, School Choice, & School Improvement - Trina Preston

New: Updated ELPT and LEAP ConnectParent Guides

Please share with family engagement coordinators and school test coordinators. The Parent Guides for the ELPT and LEAP Connect assessments have been updated to reflect test information for the 2018-2019 school year. Please share these guides with families to help them better understand these assessments and better support their child’s preparation. Both parent guides are available in the Family Support Toolbox library along w

English Learners

English Language Accommodations Checklists must be completed for each student on your campus who is identified as an English Learner on Jcampus. Forms should be completed by the EL Committee (all core teachers, EL teacher, principal) & a parent signature is needed. Testing accommodations are only allowed on statewide assessments if used routinely in the classroom. Unique accommodations that do not change the construct being measured by a test can be requested. All completed forms were to be scanned and emailed to me by September 17, 2018. Please submit these as soon as possible. Below is the link where the checklist can be found:

Placement Tests

If you are unsure whether or not a student needs to take a placement test, please do not hesitate to contact me. The placement test letter and application can be found on the district website homepage or by going to these links:

· Students entering grades 1, 2, 3, 4, 6, 7, and high school:

· Students entering grades 5 and 9:

Assessment Updates

A one-page reference of all updates for assessments for the 2018-2019 school year has been posted in the LDOE Assessment Library under Resources + Forms. Updates include information about:

• LEAP 2025 and EOC Biology tests

• Science Practice Tests

• English Language Proficiency Screener (ELPS)

Assessment Guides for all state assessments can be found at this link:

Online Tools Training (OTT)

The Online Tools Training (OTT) for LEAP 2025, LEAP Connect, and the English Language Proficiency Test should be utilized throughout the year in order for students to become familiar with the online testing tools (e.g., highlighter, magnification, etc.) used for the operational test.


Title IV Student Support & Academic Enrichment Grant

Please be advised that Title IV Student Support and Academic Enrichment Grant School Needs Assessment/Plans were due on Friday, September 7, 2018. If you have not submitted your plan for approval, please do so.

Title I Documentation

Please ensure that Title I documentation is submitted on your school’s server by the required date as indicated on the 2018-2019 Title I Compliance Upload Deadlines (Title I Handbook, pages 12-13). There are a number of schools that have not uploaded the required documentation.

Parent & Family Engagement Policy - Public Input

Please be reminded that you must upload documentation by 10/19/18 of evidence of public input regarding your school’s Parent and Family Engagement Policy. As noted during the Federal Programs Update in the summer, the best way to obtain public input on your Parent and Family Engagement Policy is by placing it on your school’s website and providing a timeframe for public comment. Then, you can upload a screenshot of the page requesting public comment.

English Learner Students

Please be advised that English Learner (EL) students will begin receiving services on Monday, September 24, 2018. EL schedules will be forwarded to those principals that will be receiving services through a retiree. E.L. Teachers will be required to sign-in as well as sign-out. Also, services at grades K-6 will be primarily in-class assistance. When EL teachers support EL students in the classroom, they will be required to have the classroom teacher to sign as documentation of services provided. At grades 7-12, services will be provided through pull-outs. During pull-outs, students at grades 7-12 will sign a daily log to document that services were provided. The district has licenses for Smarty Ants at grades K-2. Please remind your K-2 teachers to have your EL Students utilize these licenses. Smarty Ants has proven to be an excellent program for the K-2 English Learners. In addition, for those schools that have Learning Centers, please include your English Learners in Learning Center as much as possible.


SLPSB Veteran Employee Recognition Day

In honor of Veterans Day, St. Landry Parish School Board in Partnership with LHC Group

will recognize former and present employees who have served in the United States Armed Forces.

Veteran Employee Recognition Day will be held Thursday, November 8, 2018 at the Opelousas Civic Center.

The program will begin at 5:00 P.M.

In preparation:

© The Veteran Employee Form MUST be completed.

© Forms can be downloaded from the School Board website:

© Forms MUST be submitted to Pat Mason-Guillory no later than October 26, 2018.

© Show your Pride – Wear your Service Uniform, if possible!!!!!

© Family members and friends are welcome to attend.

“We defend and we build a way of life,

Not for America alone…but for all mankind.”

Franklin D. Roosevelt


*The District Monthly Newsletters for Parents and Students are available for download on three (3) levels:

Elementary School

Middle School

High School

The newsletters contain tips for parents and families to help their children do better in School.

Please share during your school’s parent activities and with your staff.

Thank you.

*If you designated a member of your staff to oversee the Parent and Family Engagement Component of Title I, please send me their contact information.

*The School, Family, and Community Partnerships Handbook is to be used as a resource guide for implementing the Six-Types of Involvement: Parenting, Communicating, Volunteering, Learning at Home, Decision Making and Collaborating with the Community.

*Parents Right-to Know: Please remember to send parents the notification letter if their children are being taught by a non-certified teacher.

*Parent and Family Engagement requirements are to be uploaded to the Title I Compliance Folders.

This process is on-going, therefore, please try to keep your folders as current as possible. Thank you.

Students of the Year Program – Levels 5th, 8th & 12th

*The Name of the Student (s) representing your school as the 2018-2019 Student of the Year

Must be submitted to me on or before November 7, 2018.

*The Writing Component will be held on November 14, 2018, at the Resource Center for 5th, 8th and 12th Grades.

Time: 8:00 A.M. Students MUST be in their assigned seats at the Resource Center by 7:45 A.M.

*Special thanks to the Faculty Representatives for their attendance at the organizational meeting on September 12, 2018.

Please reach out to me if additional assistance is needed.



There will be a school website admin. training on October 8, 2018. If you have not selected a person on your campus to maintain your school website, please do so. I will be conducting a school web admin training for new school website administrators or web admins who need a little extra assistance with keeping your school website current.

Date of Training: October 8, 2018

Time: 3:30 - 4:30

Location: SLPSB Computer Lab

*Please forward the link below to them in order for them to register for this training.


DATE: October 18, 2018


LOCATION: Resource Center

Submitting Content for Administrative Reminders

To submit content, email Tricia Fontenot at the email address below.