Using Information


Using Information in a business

In Business they are many different parts of the company that all use information to help each part of the company. I will be telling you about how different parts of the company use different information to help them.


The way that the marketing team will get the information and what to use it for is who brought the product and when they bought it, which of the company products best suits certain customers, where and to who they should be aiming there advertising to and which one of there competitors products are performing well.


The way the purchasing team will use the information is what they have bought, who did they buy it for like which department, how much did they buy it for, how long did they have to wait for the deliverer to arrive.


The way that the manufacturing team will use information for there job role is they will use it to show what they have produced so that they can see how many they have produced and how many they will still need to, which member of staff or machinery has produced it so that they can see who they need or what they need to get the job done right.


The fiance team will use information to see what the outgoing costs of the company and see if there is anything they can do to reduce the overall cost of the business to see if they can save the business money on things that they might not need all the time.


The administration team will use information for a central admin function might prepare the majority of the above reports for all departments. They also might use information to prepare reports that concern the whole organisation, e.g annual report.


The personal team will use the information for there employees they will have a record of all of there personal information such as contact information. They will also be getting new information from new employees as well.


The sales team will use information for what they have sold, who they have sold it to and how much they sold it for. The way that they would organised the information by putting it in the product type and product group. They would store in the information by location where it is stored and the size of the products like the quantity of it.

Qualitative & Quantitative

Quatitative data are anything that can be expressed as a number, or quantified. Examples of quantitative data are scores on achievement tests,number of hours of study, or weight of a subject. These data may be represented by ordinal, interval or ratio scales and lend themselves to most statistical manipulation.

Qualitative data cannot be expressed as a number. Data that represent nominal scales such as gender, society economic status, religious preference are usually considered to be qualitative data.

Primary & Secondary

Primary information is information that you gather by yourself to help the company or yourself. Secondary information is information that is gathered by other sources like company's that will do this for you or old data that another company found and let you use.

Characteristics of good information

When getting and using information it is important that the information is good. For information to be good it needs to be valid so that the they are not causing errors when they use it, reliable this is important because if you get the information from someone that is not trusted then the information could be incorrect, timely if you are wanting the information it is important to have it before the project you need it for has finished, fit for purpose this is just to make sure that you have the correct information for the correct job, you will need the information accessible so that people can find it easily, if you are paying someone to find the information you will want it to be cost-effective, you will also need it to be accurate so that you are putting accurate information as you will be using it as a go to point in your work, having relevant information is important because if its old information it might have changed to now, having the right level of detail is important so that you don't have too little that it does not support your report and not too much that people will get bored reading it and understandable by the user to make sure that when someone is reading it they are not confused and can see what you are trying to do.

Data flow diagram