End of School Year Updates

May 20, 2020

The following update includes information about:


  • Marking period 4 grades

  • Extracurricular activities eligibility

  • Summer school

  • Student personal belongings and WCPS property

Marking Period 4 Grades

Marking period 4 ends for students in grades preK-11 on Wednesday, June 10, 2020.


Marking period 4 ends for students in grade 12 (and early graduates) on Thursday, May 28, 2020.


Teachers have been grading student work during distance learning, and those assignments will be used to determine marking period 4 grades. The COVID-19 pandemic has teachers and students working under highly unusual circumstances. Teachers will use good, professional judgement when completing marking period 4 grades. Technology staff is adding additional comment options for teachers to use for marking period 4 report cards to reflect the abnormalities of this unique time period, including:

  • Completed online work during the COVID-19 closure

  • Completed packets during the COVID-19 closure

  • Did not complete assignments during the COVID-19 closure

  • Partially completed assignments during the COVID-19 closure

  • Regularly participated in distance learning classes during the COVID-19 closure

  • Did not participate regularly in distance learning classes during the COVID-19 closure


Elementary Grades

Distance learning ends for elementary students in preK-grade 5 on Wednesday, June 10, 2020. Marking period 4 report cards for elementary students will be available in ParentVUE and StudentVUE on Monday, June 15, 2020 by 2:00 p.m. Elementary report cards will also be printed and mailed home to families the week of June 22, 2020.


Secondary Grades

Distance learning ends for secondary students in grades 6-11 on Wednesday, June 10, 2020. Marking period 4 report cards for secondary students will be available in ParentVUE and StudentVUE on Tuesday, June 23, 2020 by 2:00 p.m. Secondary report cards will be printed and mailed home to families the week of June 29, 2020.


For secondary students in grades 6-12, the actual grade earned for marking period 4 will be used unless it falls below 50%, and then a minimum grade of 50% will be assigned. WCPS understands families and students are in unique and potentially challenging circumstances due to the COVID-19 pandemic. The 50% minimum grade is being used to allow high school students the opportunity to pass courses in the future as part of marking period recovery. The State Board of Education extended the 45-day grade change rule for both marking period 3 and marking period 4. This means teachers may choose to allow students to complete additional work to improve their marking period 3 and marking period 4 grades until the 45th day of the new school year. This was approved in consideration of the unusual and unknown circumstances with students’ support at home.


Secondary teachers also have the option to give students an “incomplete” on June 11 and allow students to submit make-up assignments through Friday, June 19, 2020.


Seniors

The last day of distance learning and end of marking period 4 for the Class of 2020 graduates is Thursday, May 28. Grades for seniors will be available in ParentVUE and StudentVUE on Thursday, June 4, 2020 by 2:00 p.m. Senior report cards will be printed and added to graduation materials picked up at schools by Monday, June 22, 2020.

Extracurricular Activities Eligibility

There are no changes to extracurricular activities eligibility, including athletics, for fall 2020 using the guidelines in the Student Handbook. Eligibility shall be determined by the previous marking period grades except for the first marking period. Eligibility for the first marking period is determined by the final grades of the preceding year. Should a student not be eligible as determined by the final grades, that student may attempt to improve his/her grade by attending summer school. If, as a result of attending summer school, the student meets necessary requirements, he/she is considered eligible and may participate in extracurricular activities in the fall. As usual, ninth graders are all eligible for the first marking period.

Summer School

High School

Summer School will run from June 23, 2020 to July 23, 2020. Students will have class from 8:30 a.m. to 1:30 p.m. on Monday through Thursday. High school summer school will offer about twelve repeat credit courses and ten original credit courses. As usual, teachers will be ready to provide instruction in both the traditional classroom model and the blended learning model. Breakfast, lunch, and transportation will be provided.


Middle School

Summer School will run from July 13, 2020 to August 6, 2020. Students will have class from 8:30 a.m. to 2:00 p.m. on Monday through Thursday. Students will have three (3) hours of Literature Camp, one (1) hour of math, and one (1) hour in an elective class. Breakfast, lunch, and transportation will be provided. If we are unable to have students in school, a similar program will be offered online.


Elementary School

Summer School will include three types of programs to meet the needs of all students. Weekly online newsletters will be available for all elementary students to continue learning throughout the summer. Individualized and small group distance learning targeting students that need help closing the learning gap will be scheduled for 2-4 hours per day from July 6-August 20, 2020. Traditional elementary school summer school will run from July 27-August 20, 2020. Students will be in school from 8:00 a.m. to 2:00 p.m., Monday through Thursday. Students will engage in Literature Camp and mathematics. Breakfast and lunch will be provided. Students in Title I schools will have transportation provided through community hubs for pick up. Parents in non-Title I schools will need to provide transportation to and from school each day. If we are unable to have students in school, a similar program will be offered online.


Parents should call their school counselor or administrators including principals and assistant principals for more information regarding summer school.

Student Personal Belongings and WCPS Property

Families should plan to pick up their child’s belongings and drop off school items between June 11-22. Each school principal will schedule dates, times and locations for pick-up and drop-off, but governor orders and safety precautions will be followed.


Pick-up

School staff will begin the process soon of cleaning out student desks, cubbies, and hall and gym lockers. During the scheduled pick-up, families and students will stay in their car and your child’s items will be brought to you in a box by a staff member. Medication and items in the health office will also be returned to families.


Drop-off

Students must return WCPS iPads, Chromebooks, and chargers at the scheduled drop-off times. Other items they should return may also include library books, guided reading books, classroom materials, calculators, uniforms, etc. Items being returned should be enclosed in a box or bag with the student’s full name and the teacher’s name on the outside of the box or bag. During drop-off, families and students will stay in their car and a staff member will pick up the items.