Weekly Update

From the Department Chairs & Coordinators of Instruction

Greetings Teachers,

Please read all of the information below. Let your department chair know if you have any questions. We have just a couple of weeks left in the semester. Remain diligent in your grading, communication, and updates. Keep up the good work!


* Any of the images in this newsletter can be clicked on, saved, and reused! Feel free to use these.

Professional Development

•Topic: Grade Reporting and Feedback

–Asherrie Yisrael

–Valerie Bentley

•Date: Wednesday May 1st at 7:30 pm

•Edmodo Code: 1208fd

•Meeting Link: http://gavirtualschool.adobeconnect.com/gavspd/

Summer 2013 PLS Hotel Information

•Please go ahead and book your room at the Foundry Park Inn

–Special rate expires on May 24th

•PLS dates: Thursday, June 20th - Friday, June 21st

•Rate/Night: $91.00

http://GAVS Georgia Department of Education ebooking link

Roster Verification

•It’s that time again…please check rosters against gradebook to make sure that there are not any discrepancies

•If teachers do find a discrepancy they should contact the DC

–Check date of withdrawal request

–Takes ~ 24 hours for withdrawals to be processed and students to be removed from d2l

Final Exam Information

•Check dates to make sure that exams are properly date restricted

–Begin at 12:01 am on May 8

–End at 11:59 pm on May 9

–Also make sure that dates are set for 2013 and not 2012


*If you teach an EOCT course review your roster to make sure you don’t have student who are taking a final exam instead.


*If you do contact your DC to ensure that a final exam is added to your course.


* Remind students that no work can be submitted after the final exam. All work from the last deadline should be submitted prior to the EOCT/Final exam.


* Remind students that we do not grade final exams early.


* Check students to ensure they are all in groups. There have been several situations this semester where zeros have been entered late in the semester because a student was not showing up within a group.

Grading Videos

•Instructional Videos are located in the Teacher Forum.

–Select Teaching

–Under “Semester Wrap Up” you will find 4 videos labeled Step 1 – Step 4

–You can pause these videos as you go to ensure accurate grade reporting.

•Please use these videos during the grade reporting process

End of Semester Surveys

•Dr. Joe Cozart will be trying out a new format for end of semester surveys

•They will be sent to students and parents via email

Summer Courses

Summer school is approaching quickly. Here are dates to remember for the summer sessions:

* June 6th ~ 6 week session starts

* June 10th ~ 5 week session starts

Make Up Work Policy

Please continue to follow the standard late work policy. Many students already have or will begin asking to make up assignments, do extra credit, etc. in order to bring up a grade. Unless the student has exceptions, due to an IEP or 504 plan, continue to follow the GaVS late work policy.


Teachers can close dropboxes, quizzes, and discussions to help prevent students from trying to turn in old work.

Here are some announcements to remind students about upcoming dates.

Comics for Teachers ~ Just for Fun!

As we move into the final weeks of the semester, many teachers become stressed about grades. While this is a serious topic, we can take a few minutes to laugh before diving into instructor mode! Enjoy!