St. Francis Parent/Student Handbook

2021/22 School Year

This Handbook pre-empts all previous Handbooks Revised August 2021

All policies specifically outlined in the Covid-19 policy supersede any items in the traditional handbook.


Welcome to St. Francis School!

This Parent and Student Handbook for St. Francis School is designed to familiarize parents and students with the philosophy, policies and procedures of the school, its activities and responsibilities. The handbook is published so that parents and students will know their responsibilities, how to work in partnership with St. Francis School and how to support the efforts of the administration, faculty, and staff in the education of their child.

The handbook is also designed to be the “written contract” between the family and school in terms of the expectations St. Francis School has for the relationship between the school, student and parent. Parents and students are responsible for understanding and complying with the information contained in the Handbook. At the beginning of each year, parents are required to sign the parent contract issued to them with this handbook. (see parent forms)

Policies included in the handbook may be amended, revised, added to or deleted at the discretion of St. Francis School. If this occurs, the school will attempt to give prior written notice. The most current version of the handbook will always be posted to our website. The term “parent” used throughout the Handbook will mean the biological or adoptive parent or legal guardian of a child.



Rooted in the tradition of the Sisters of Notre Dame, St. Francis is a Cleveland Diocesan school working in partnership with parents to provide a quality Catholic education based on Gospel living within a safe, caring, and peaceful environment.


The Office of Catholic Education is committed to the educational mission of the Catholic Church in the schools of the Diocese of Cleveland. Therefore, our mission is to lead, assist, and support Catholic school communities in providing quality education infused with Gospel values.


We believe in the importance of religion. We recognize the need for God in the lives of all people and that our relationships with God are fostered in a worshipping community.

We believe in the worth of the individual child. We recognize that each child is made in the image and likeness of God.

We believe in the parents’ role as the primary educator of their children. We recognize that education begins with life in the heart of the family.

We believe in providing a quality education. We recognize that a primary goal of

St. Francis School is to prepare its students for their role in the future.


St. Francis School is fully accredited by the Ohio Catholic School Accrediting Association (OCSAA).


All teachers of St. Francis School are certified by the State of Ohio. Further, teachers of our faith are certified by the Diocese in Religious Instruction. Each teacher strives to teach and act consistently with the philosophy, goals and policies of the Diocese of Cleveland and St. Francis School.


The educational objectives of St. Francis School are as follows:

  • To emphasize Gospel living.

  • To model and foster Christian community, worship and service.

  • To meet the individual needs of students.

  • To develop basic educational skills.

  • To enhance students’ self-esteem.

  • To develop leadership skills.

  • To stress critical thinking skills in the light of moral reasoning.

  • To develop a responsibility for peace and justice.

  • To enhance students’ ability to function in a technical world.

  • To challenge students to develop their potential.

  • To teach, model and utilize non-violent methods for problem solving and conflict resolution.

We Believe…

We Believe…

  • We believe that each student is a valued individual with God-given dignity, whose life is enhanced by positive relationships and a safe and supportive environment.

  • We believe that students must be actively engaged in a variety of challenging and meaningful learning activities, which accommodate different learning styles, to help children reach their full potential.

  • We believe all students can learn. And that we educate the whole student, fostering their spiritual, intellectual, social, emotional and physical growth.

  • We believe the faith formation of students, staff and families is a primary goal of our school and needs to be integrated throughout the school environment.

  • We believe in educating children within the framework of the Gospel, in order to prepare them to be productive members of the human family, who work to bring forth the kingdom.

  • We believe our school needs to function as a learning organization, promoting opportunities for partnership among students, staff, parents and the community, to work together to advance our mission.

  • We believe assessment must be varied, curriculum based, formative and summative, used as a key component for on-going instruction and used to evaluate both students and the teacher.

  • We believe continuous improvement is a measurable process, necessary for the growth of both students and educators as a mean of improving school quality.

  • We believe the role of leadership at all levels is to foster communication and discussion that is honest, open, constructive and positive.

  • We believe that all students should use technology responsibly, effectively, and morally.

We believe that students must be prepared to communicate, collaborate, use critical thinking skills and be creative to be effective 21st century learners.

Admissions Policy

St. Francis School admits and readmits students on an annual school year basis.

All students are encouraged to participate in the Catholic educational experience and are nurtured to reach their potential. The feasibility of accepting any child into St. Francis School will be dependent upon the school’s ability to meet the child’s educational needs. Reasonable accommodations will be made, if feasible, to include a student in the St. Francis School community.

Students who are returning to St. Francis School and are being readmitted must have all financial obligations from the prior school year paid in full before they will be readmitted for the coming school year.

Non-Discrimination Policy: St. Francis School admits students of any race, religion (creed), gender, gender expression, disability, color, and national or ethnic origin to all the rights, privileges, programs, and activities generally accorded or made available to students of the school.

St. Francis School does not and shall not discriminate on the basis of race, color, religion (creed), gender, gender expression, age, national origin (ancestry), disability, marital status, sexual orientation, or military status, in any of its activities or operations. These activities include, but are not limited to, hiring and firing of staff, selection of volunteers and vendors, and provision of services. We are committed to providing an inclusive and welcoming environment for all members of our staff, clients, volunteers, subcontractors, vendors, and clients.

Children entering kindergarten must be five (5) years of age by the beginning of the school year. Students entering kindergarten must also participate in a kindergarten screening before being admitted to St. Francis School.

St. Francis School

Application Process and Checklist

Stage 1: Initial Documentation

To begin the application process, the following forms/documents must be submitted on behalf of each applicant.

_______Application for Enrollment

_______Special Services Form

_______Copy of Birth Certificate

_______Copy of Baptismal Certificate (If applicable)

_______Parent Questionnaire (Grades K and 1)

_______Teacher Questionnaire (Grades K and 1)

_______Copy of last report card (Grades 1 - 8)

_______Copy of all Standardized Test Scores (Grades 2 - 8)

  • IOWA, CogAT, TerraNova, or other relevant state assessments

_______Two recommendation letters from current teachers and/or principal (Grades 2 - 8)

_______Complete scholarship paperwork if applicable to be submitted (see attached)

Stage 2: Review Process

Once the above documentation has been submitted, the Admissions Team will review the application based on St.Francis admissions criteria, specifically seeking students who are successful in their current academic environments by conducting themselves in a manner that fits with the St. Francis mission and culture of peacebuilding; and whose parents/guardians are invested in the education process. If the team deems that the applicant meets the above criteria, the applicant will be contacted to complete:

______Gesell Developmental screening (Grades K and 1)

______Leveled Entrance Assessment (Grades 2 - 8)

______Shadow Visit (Grades 3 - 8)

St. Francis School - Application Process and Checklist – Page 2

Stage 3: Enrollment Decision

After the student has completed the previous steps, the application will be evaluated and an enrollment decision will be made. It is possible that a student may be put on a wait list for classes that are at or near capacity. In any event, families can expect to hear back from St. Francis within 2 weeks of completing the review process.

Stage 4: Enrollment

Once a student is accepted, the following items are required in order to enroll in St.Francis School.

______Registration fee of $100 per student (non-refundable)

______Completed Registration Form/Tuition Contract

______Release of records form (Grades 1 - 8)


St.Francis welcomes questions and feedback from applicant families at any time during the application process. Please contact the School Office at 216 361 4858 or send an email to

The Enrollment Coordinator Keasha Hill @

Withdrawal Policy

A withdrawal form is given to the parent at the time of withdrawal. This form is taken to the child’s new school. The new school requests records from St. Francis School.

Report cards and transcripts will be withheld for non-payment of debts owed to

St. Francis School. This includes tuition, Extended Day fees, candy money or the fundraising fee, library fines and monies owed to the Breakfast and Lunch programs.

Preschool Program

  • Students must be 3 years old by the beginning of the school year.

  • 1190019539- license number

Preschool Enrollment Process:

  1. Interest list: Give name, contact number, email, childs name and d.o.b.

  2. Receive and complete enrollment packet

  3. Waiting list- application to be reviewed

  4. If applying for vouchers- student must be in the system before they begin.

  5. Acceptance letter

  6. Pay $100 registration fee

*Please note that a completed enrollment packet must be received in order to be added to the waiting list for St. Francis Preschool.

*Please allow at least 2 weeks for the preschool enrollment process to be completed.



St. Francis Catholic School considers parents to be partners in the educational process.


  • To be treated with dignity and respect

  • To be able to share concerns with the school administration

  • To be able to schedule conferences with teachers/administration

  • To receive school reports and informational bulletins in a timely fashion


  • To be role models of faith in the life of their child

  • To encourage progress in learning, including completion of homework assignments and long-term assignments, when they are due

  • To encourage their child’s best work in school and to applaud their efforts

  • To notify the school of any change in address, telephone numbers, custody status, and/or child’s health status

  • To schedule conferences to promote their child’s educational progress

  • To participate in the life of the school by attending at least 1 parent engagement event per school year in the form of orientation, conferences, parent meetings, concerts, etc..

  • To ensure their child arrives at school on time and is picked up on time at the end of the day

  • To enforce bedtimes on school nights

  • To check uniforms to ensure their child is dressed according to the school dress code

  • To provide their child with a suitable place to study

  • To see that the student pays for any damage to school books or property due to carelessness or neglect on the part of the student

  • To meet all financial obligations to the school

  • To inform the school of any special situation regarding the student’s well-being, safety, and health

  • To complete and return to school any requested information promptly

  • To read school notes and newsletters and to show interest in the student’s total education

  • To support the religious and educational goals of the school

  • To cooperate with school personnel in adherence to rules

  • To support and cooperate with the discipline policy of the school

  • To treat teachers with respect and courtesy in discussing student problems.

Faculty and Staff


  • To be treated with dignity and respect

  • To receive the cooperation of parents/guardians, staff, and students

  • To teach and work in an orderly and safe environment


  • To treat students and parents/guardians with dignity and respect

  • To arrange parent/guardian conferences

  • To establish rules for student behavior

  • To fairly and consistently enforce school and classroom rules

  • To maintain necessary student records and provide periodic reports of student progress

  • To provide students with appropriate classroom instruction as prescribed by the adopted courses of study

  • To provide accommodations for a student when appropriate

  • To maintain confidentiality at all times



  • To be treated with dignity and respect

  • To learn in an orderly and safe environment

  • To receive substantially equal treatment in the enforcement of academic and behavior policies

  • To have the opportunity to be heard in a discussion regarding infractions

  • To be assured of confidential handling of their records


  • To treat teachers, staff, students, parents, volunteers, and other adults with dignity and respect

  • To attend school daily and on time

  • To wear the complete, correct school and physical education uniform

  • To have all needed books and supplies daily and come to class prepared to work

  • To strive to do their best work both in class and when doing homework and turn in all work when it is due

  • To obey all school/class rules and regulations

  • To respectfully accept behavior consequences

  • To report serious incidents involving student safety

  • To respect school property and the property of others

  • To comply with the authority of all school staff members, including teachers, administration, office personnel, lunch/recreation area monitors, aides, bus drivers, before and after school personnel, and maintenance staff.


Registration Fee

The $100 registration fee is an annual, non-refundable fee required to hold a child’s place in the class for the upcoming school year. It is a fee separate from tuition.

The registration fee covers the cost of religion texts, some of the workbooks, the computer programs, classroom supplies and office supplies. It also covers the Diocesan Assessment Fee for each child.

The registration fee is to be paid by the last day of school prior to the start of the coming school year or at the time of registration. After this date the seat for any returning students will not be held and registration will occur on a first come first served basis.


The tuition for the school year will be set and announced prior to the coming school year. Tuition is paid by parents or by the State of Ohio for Cleveland Scholarship Students. For the preschool program tuition is paid for by parents or by the county.

Parent tuition is paid monthly and is due by the first (1st) of the month.

If payment falls behind, the parents will be notified after the first week of the month. If the payment has not been made by the fifteenth (15th) of the month, children will be excluded from the school. Children are not permitted to return to school until a payment is received. Extended absences from school because of overdue tuition payments may result in dismissing a child from St. Francis School.

Parents who receive the Cleveland Scholarship Program Voucher will be notified when the vouchers arrive. The state of Ohio sends the vouchers three times during the school year. You are expected to come to the school and sign the voucher. Signatures on the voucher will be due one week after the vouchers have arrived. Students will be excluded from school if this does not occur. Preschool parents are expected to swipe their child in and out everyday if using a voucher.

All accounts must be kept current. When accounts fall into arrears, access to grades, report cards and transcripts will be restricted. All accounts must be current/paid in full for grades, report cards and transcripts to be forwarded to a new school, including high schools.

Preschool tuition is $140. Per week to be paid in full before the start of the week.

Financial Aid

Diocesan Tuition Assistance Awards are dispersed yearly to needy families. To apply, contact the school office for a PSAS (Private School Aid Services) Form. The form must be completed and returned directly to PSAS with all required tax documentation along with the application fee. Deadline to apply is March 1st.

Families are encouraged to participate in The Cleveland Scholarship Program or The Ed Choice Scholarship. Applications for the voucher provided by this program will be available in the school office in February and are due in Columbus by mid April. Applicants for the voucher must be residents of the city of Cleveland and must have a qualifying income. Preschoolers are encouraged to fill out the application for child care benefits in order to receive financial assistance.

Preschool Program: Vouchers are accepted through the county. You may pick up an application for childcare benefits in the office during office hours. The program’s license number is 1190019539.

Refund Policy

All prepaid tuition is refundable at the time of withdrawal on a prorated basis. The daily rate is the tuition divided by 178 school days. All other outstanding fees are subtracted from the refund before it is issued. Refunds are sent to the state of Ohio on the same prorated basis. This is not applicable to preschool.

Fundraising Fee

Each family is required to take part in the annual fundraiser. If a family chooses not to participate, they are required to pay a fundraising fee of $50. This fee is set at the beginning of the fundraiser. The candy sale is a mandatory fundraiser and all families have a financial obligation to the school to participate in the sale. All candy money or the fundraising fee is due one week after the close of the fundraiser. We will hold report cards of any students who do not meet this financial obligation.

Returned Checks

A fee will be charged for each check that is returned for insufficient funds. The fee will be the current bank rate charged to the school.


Attendance Policy

Children between the ages of five and sixteen are required by law to attend school, punctually and regularly. Regular school attendance is important for success and also for building habits and attitudes of responsible behavior, which are important for life.

School Hours for Students

Regular Hours 8:00 AM – 2:35 PM

Early Dismissal Hours 8:00 AM – 1:00 PM

At St. Francis School, we work in partnership with parents to enable each child to develop as an independent learner. Parents should allow their child to enter the school building on their own each morning. To monitor the occupants of the building, provide a safe environment, comply with privacy laws, and to limit the disruption to the learning process, parents and all other visitors are asked to report to the office upon entering the building. Parents may not go to the classroom to confer with teachers during the school day. Preschool Parents must walk their student to the classroom and ensure that they are signed in as well as pick their child up from school to sign them out.

Daily Schedule:

7:15-8:00 a.m * Breakfast/ morning work in classroom

7:55 a.m. * Five minute warning bell.

8:00 a.m. * The final bell rings. Classes begin. Attendance is taken. Students not in their seats at this time are tardy.

Student broadcast begin. Birthdays and the Peace Builders of the Day are announced. The Pledge of Allegiance and the Peace Builder Pledge are recited.

11:30 – 1:00 p.m. * Lunch

2:35 p.m. * Dismissal.

Administrators’ Hours

If you would like to request an appointment with an administrator please contact the office and schedule a time between the following hours.

Monday- Friday 7:00-5:30pm


Ohio State Bill 321 requires that parents notify the school the morning of the day of a student’s absence. Absences are to be called into the school office (216-361-4858) by 9:00 AM. The school is required to contact the parent at home or at work if the school has not been informed about the absence. It is the parent’s responsibility to provide the school with current contact numbers.

If a student is ill and will miss several days, the parent should contact the office to arrange for assignments to be picked up or sent home.

Students are responsible for all work missed during an absence. Teachers are willing to give assistance as needed; however, it is the duty of the student to request missing assignments and complete them. Parents and students should remember that, although the student can make up missed work, the daily interaction between the students and teacher cannot be recaptured.

Arrangements for tests and quizzes missed because of an absence are to be made with the individual teachers.

The absentee record for each student is recorded and sent to the Cleveland Scholarship and Tutoring Program monthly. Excessive absences may be cause for the voucher to be revoked.

Habitual absences are unacceptable. St. Francis School will observe the following:

After 10 absences a doctor’s note will be required for each absence

At 15 absences a letter will be sent to parents notifying you that five (5) more absences will be cause for a child to be dismissed from the school.

At 20 absences the child will be dismissed from the school


Since tardiness interferes with the child’s progress in school and disrupts the classroom, parents are requested to see that their children cultivate a habit of punctuality.

Students who enter the building after the 8:00 AM bell are considered tardy. These students must report to the office for a tardy slip that is then given to the homeroom teacher. Preschoolers must go to the office with a parent to get their tardy slip and must be walked to the classroom by the parent in order to be signed in.

The punctuality record for each child is recorded and sent to the Cleveland Scholarship Program monthly. Excessive times tardy may be cause for the voucher to be revoked.

Habitual tardiness is unacceptable. Students arriving at 10:00 or later will be marked one half (1/2) day absent. Students in grades K-4 will lose the morning recess on days that they are late. Students in grades 5-8 will not participate in extracurricular activities and sports on days that they are late.

Medical or Dental Appointments

All medical and dental appointments should be made outside school hours. Students needing medical appointments during school hours require a written note by the parent. Parents are required to sign out their child. If the child returns to school during the same school day, he/she must be signed back into school in the office. Students who are away from school for an appointment for 2 hours or more will be counted as absent for ½ a day.

Accident or Illness

If a child becomes ill or is injured during the school day, the parents will be contacted as indicated on the Emergency Medical Form that is completed at the beginning of the school year. Students must be picked up as soon as possible by the parent or a person designated by the parent. Students may not remain in the clinic for the entire school day. Students are to be signed out for the remainder of the day in the school office.

Students who may be injured during the school day are to always notify a teacher, teacher’s aide, administrator or the school nurse, so that appropriate care can be given.

The Emergency Medical Form is our way of contacting parents or another designated person. It is a parent responsibility to keep the office informed when phone numbers listed on the form change.

Leaving the Premises Early

If a child must leave the building, he/she must be signed out and accompanied by a parent/guardian or written designee, and if returning to school, must be signed back in upon his/her return. Permission to leave school early must be obtained from an administrator. School time (8:00 – 2:30) is time that for your child to learn and should not be interrupted or shortened by leaving early.

Afternoon Lockdown

No visitors will be permitted to enter the building between 2:00 p.m. and dismissal in order to ensure the safety of our students during this transition. All doctor’s appointments, etc., need to be made before or after this lockdown period. There will be no student pick-up between 2:00 and 2:35. Due to state licensing, Preschooler’s are exempt from this procedure.


The school calendar provides for extended weekends throughout the school year. Parents are encouraged to schedule trips or family outings during these times so as to eliminate the need to interrupt a child’s learning process. If vacations are taken, parents should give the office and homeroom teacher written notification of the child’s impending absence. The student should contact the teacher(s) to get missed work. Assignments may be given at the teacher’s discretion. Students may work on long-term projects previously scheduled and standard weekly assignments (for example, studying in all subjects, spelling, vocabulary units, and math facts). Students are responsible for mastery of material presented during their absence. Work is to be completed within one week of the student’s return, unless other arrangements are made with the teacher.

Severe Weather/Emergency School Closing

We are closed when the Cleveland Public Schools are closed for weather-related reasons. We may also close independently for weather or other school emergencies.

Closings will be listed as St. Francis School – Cleveland. Please check your e-mail, Dojo, or text for school closing information. Early Dismissal for Faculty Meetings

There is an early dismissal for faculty meetings on the last Tuesday of each month (except in December). Reminders are sent home each month prior to the day.

Early dismissal is at 1:00. Students not picked up by 1:10pm parents' are responsible to pay the fee late pickup fee.

Classroom Disruption

Please do not go to the classroom and expect to speak with a teacher during the school day. The time from 7:15 when students arrive in the classroom until 2:35 when students are dismissed and walked out of the building is their time. The teacher’s time and attention needs to be on teaching and the students.

If you need to speak with a teacher, please e-mail or call the teacher or the school office to set up an appointment.


In order to insure that all communication from school reaches home in a timely manner,

St. Francis School uses these methods:

  • The principal sends out a weekly update via e-mail making parents aware of whole school activities and announcements. Parents are asked to check e-mail weekly.

  • Parents are asked to have a Digital Academy account in order to monitor student grades and assignments.

  • Teachers use Classroom Dojo to communicate about student conduct and classroom activities. Parents are asked to check Dojo daily.

  • Teachers use a communicator folder with other announcements, homework, school flyers, or class newsletters. Parents are asked to check this folder daily.

Emergency Messages

In an emergency, a message may be given to a child through the office. Parents are not permitted to go to the classroom or speak with the teacher during school hours.

Report Cards

Report Cards provide parents with tangible documentation of their child’s growth and development, while promoting mutual understanding and helpfulness between home and school.

Report Cards are issued four times a year. Two copies of the report card will be provided. One copy is to be kept by the parents and the second copy is to be signed and returned to the teacher.

Progress Reports/Interim Reports

Progress reports are sent home with the students halfway through the quarter to notify parents of student progress. Other progress reports may be given at any time at the discretion of the teacher. The progress reports are to be signed and returned to the teacher.

Parent-Teacher Conferences and Communications with Teachers

Parent conferences are scheduled twice during the school year. The first conference is scheduled for the end of the first quarter and is mandatory. The second conference is scheduled at the end of the second quarter and is optional. Communication between home and school is vital, allowing the teachers and parents to work together in the best interest of the student. All communication between the home and school must be conducted with mutual respect.

If a concern arises at any time during the year, the parent should feel free to contact the teacher for a conference. The parent must confer with the teacher before contacting the principal. Please contact the teacher via e-mail or phone call and the teacher will respond within 24 hours. In your message, leave a daytime phone number where you can be reached, as we respect our teacher’s evenings and weekends as a time for them to attend to their own families and homes. Teachers may never be called away from their class during school hours (7:30 - 2:35) when they are responsible for their students.

If parents wish to observe a class, arrangements should be made with the teacher involved and the principal should be notified of the day and time of the visit.



In accordance with the Common Core State Standards, curriculum for all schools in the Diocese of Cleveland is developed by the Curriculum Department of the Office for Catechetical Formation and Education. St. Francis School uses this curriculum. The following areas constitute our curriculum: religion, language arts (reading, English, spelling and handwriting), mathematics, science (including health and safety), social studies, fine arts (music and art), physical education, and computer education. The curriculum of St. Francis School is a K – 8 sequential program in all areas. The Preschool Program uses creative curriculum in addition to the Diocese Curriculum. The curriculum is aligned with Ohio standards and is developmentally appropriate.

Educational Programs

All students are to participate in additional educational programs, such as assemblies, field trips that correspond to curriculum objectives, and visits from guest speakers. Students also have the opportunity to participate in after-school clubs and extracurricular activities.

Religious Education Policy

Students are required to participate in religion classes, prayer, and worship held during the school day. We model mutual respect for all religions and expect the students to do the same. We encourage all students to be active members of their churches. All students are expected to live according to the teachings of Jesus.

Operation Keepsake

Operation Keepsake is a sexual abstinence program offered to students in grades 5-8. Operation Keepsake’s dynamic curriculum endeavors to provide interactive, age- appropriate, and medically accurate information to students. Operation Keepsake focuses on three key elements that determine behavior: personal efficacy, future orientation, and a personal value system, while emphasizing the importance of developing good character as a worthy life-long pursuit.

Computer Education

St. Francis School provides a computer lab, wireless access throughout the building and 1-to-1 computers and laptops for use in the classrooms. All students in grades PreK-8 have a regularly scheduled computer class to teach technology skills and integrate classroom learning. Parents and students are required to sign an annual Acceptable Use Policy.

Spanish Program

St. Francis School provides a Spanish program for all students PreK-8. Each grade received one Spanish lesson each week.

Fine Arts Program

Art and music are part of the curriculum for all students attending St. Francis School. Your child may receive a violin or cello to take home. Families are financially responsible for any loss/damage to the instrument.

Field Trips

Field trips can enrich classroom learning and open new areas of interest for the students. Please make sure the field trip forms are filled out for the Preschool students according to Ohio licensing.

  1. Field trips are designed to correlate with teaching units and to achieve curricular goals.

  2. Individual teachers, in consultation with the Administration, reserve the right to restrict or deny student participation on any field trip, due to poor conduct or lack of cooperation on the part of the child.

  3. A written official permission slip, signed by the parent, is required before a child will be permitted to attend a field trip activity. (see Appendix C) Verbal permission cannot be accepted.

  4. Parents may refuse to permit their child from participating in a field trip by stating so on the permission slip. Students who do not attend a field trip will remain at home with the parent and will be marked absent for the day.

  5. All monies collected for the field trip are non-refundable.

  6. Trips are carefully supervised by teachers, teacher aides and parent volunteers. Students and parents assume all risks and release St. Francis School from any liability whatsoever for any injury or damage incurred, directly or indirectly, in connection with the field trip.

  7. All rules of discipline and decorum apply on field trips.

  8. Ordinarily, students are transported to and from the field trip by bus.

  9. When cars are used, the driver must provide a copy of their driver’s license and proof of insurance. The vehicle must have a seat belt for each child. Liability waivers must be filled out.

  10. A teacher may require that a parent accompany a child on a field trip when a student’s conduct is questionable.


Educational and cultural assemblies covering such areas as science, music, drama, self-esteem, safety and health are provided throughout the year. Grant monies and fundraising profits are used to pay for these opportunities.



Grading & Reporting Philosophy

All grading and reporting practices will support the learning process and encourage student success.

Student achievement is monitored on the basis of objectives stated in the Graded Courses of Study and incorporated into the teacher’s plan for daily instruction. Procedures for evaluating student achievement include, but are not limited, to the following: teacher’s observation of student responses, directed activities, quizzes, tests, participation in discussions, experiments, projects, oral and written reports, assignments, and written class work. (see Appendix D for Grading Scale)

Purposes for Grading Students’ Work

Communicate achievement status to students, parents, and others

• Provide information/feedback that students can use for self-evaluation and growth

• Encourage student growth and progress in learning

• Identify students for available educational opportunities (e.g. Intervention/Title One programs)

• Evaluate the effectiveness of curricular, instructional, and assessment practices


  • Grades will be posted on the Parent Access Portal of the Digital Academy once per week. Parents are responsible for staying up to date on the child’s grades.

Homework Policy:

  • Homework will be given in spelling and math Monday through Thursday. In addition, it is required that students read at least 15 minutes nightly. There will be some method in the classroom to track this. Other homework assignments may be given at the teacher’s discretion, but not to exceed 10 minutes per grade (4th grade=40 minutes, 6th grade=60 minutes).

  • Formal homework is assigned to help students become self-reliant and self-directed. Assignments are designed to reinforce daily lessons and to supplement and enrich class work. Studying for tests and quizzes is an important part of home study.

  • Students in grades PreK-2 will have a weekly homework sheet provided by the teacher. It will be in the blue, vinyl communicator folder.

  • Students in grades 3-8 will be provided an Assignment Notebook in which to write all assignments. Parents are asked to regularly check this notebook to ensure that all assignments are being completed daily by the student.

  • Parents should encourage and guide students as they do their work at home, provide a specific time and a quiet place without distractions, offer assistance when needed, and check the quality of the student’s work.

  • The following are general guidelines on the amount of time that should be spent on daily homework. Please remember that the ability level of the child, distractions to his/her concentration, and his/her motivation level all affect the amount of time actually spent on homework.

Grades Pre K-3 ........................15 to 30 minutes

Grades 4-5 ............................. 40 to 60 minutes

Grades 6-8 ............................. 20 to 30 minutes per subject

  • Homework will be included in the computation of a grade.

Standardized Testing

The standardized testing program is designed to provide a systematic means of assessing student mastery of basic skills and evaluating the academic programs of the school. Standardized testing consists of the following:

  • MAP Testing (math and reading) in Grades K-8 in the fall, winter, and spring.

  • Students in grades 3-8 take the Ohio TIDE assessments.

  • The ACRE (Assessment of Catechesis/Religious Education) is administered to students in Grades 5 and 8. These assessments evaluate the effectiveness of our religion curriculum.


Cheating of any type will not be tolerated. Students who choose to cheat face a failing grade, detention, suspension, and/or expulsion.


Promotion to the next grade level is based on the satisfactory completion of the respective grade level work. The Administration may recommend the repetition of a grade, tutoring, or summer school classes as requirement for promotion when, after conferences with teachers and parents, it is believed that such action will better prepare the student academically or emotionally for the next grade.


Retention is considered in individual cases after thorough discussions between the teacher(s), administration, and parents. Discussion regarding possible retention may occur as early as the first quarter report card conference. Initial discussion of potential retention will never occur after the first week of the fourth quarter. Retention may be considered for the following reasons:

Primary Grades Pre K-2:

  • Students who have not displayed grade level mastery in phonics, reading or mathematics.

  • Students who have not demonstrated adequate skills in phonics, reading or mathematics for attaining success in the following grade.

Third Grade:

Due to the State of Ohio Revised Code, a child may not pass to the fourth grade until s/he has passed the requirements of the Third Grade Reading Guarantee. More info on the Third Grade Reading Guarantee can be found on the ODE website.

Intermediate through Junior High 4-8:

  • Students who have not worked to their ability, who have displayed a consistent lack of effort and have received a final “F” average in three major subjects.

  • Major subjects are: Math, Reading, English, Social Studies, Science/Health.

  • Students who are retained in grades 4-8 for the above reasons will not be permitted to repeat the grade at St. Francis School.

“The final decision to retain the child is made by the principal, in consultation with the teacher and parent.” (Secretariat for Education Policy 5116) Consistent with the Ohio Revised Code, it is the principal who makes the final decision as to the promotion or retention of a student. The retention decision will be presented to the parent in writing, Final Notification of Retention Form, and must be accepted in writing by the parent. Should the parent disagree and thereby refuse the retention decision, this fact should be documented in writing. The principal reserves the right to not enroll a student for the coming school year, if the parent chooses not to have his/her child retained.


Acceleration may be advised if all other avenues of meeting the needs of the student have been exhausted. Acceleration must have the approval of the teacher, principal, parent, and student. The basis of acceleration includes consistent and outstanding intellectual and academic achievement in most major subject areas and superior social maturity.


Graduation ceremonies are held for the kindergarten and eighth grade students. Ceremonies are held in conjunction with an appropriate religious service. Ceremonies are followed by a reception.

Prior to graduation, all financial obligations to the school must be met. If financial obligations have not been met, students will not be allowed to participate in graduation ceremonies. Report cards and transcripts will be restricted, until all bills carry a zero


Auxiliary Services

The services of a school psychologist, speech and language pathologist and nurse are available through Auxiliary Services Funding. All positions are part time.

The moneys from this program also pay for textbooks, workbooks and other school materials.

Speech, Language, and Hearing Services

All students new to St. Francis School (Grades PreK – 8) are screened for language/speech problems. Children referred by the professional staff, parents, or physicians are given a threshold-hearing test. For students identified with speech, language, or hearing problems, the pathologist plans a follow-up program and maintains on-going parent and teacher contact.

Counseling/Psychological Services

A psychologist is available five days per week. In addition to assessing students experiencing difficulties in school, the psychologist is available for counseling. The psychologist may suggest behavior modifications to be utilized at home and/or at school to assist the child. A parent conference is conducted in order to inform parents of any testing results and of state recommendations.

In addition, counseling services are provided five days per week through Ohio Guidestone.

Testing and counseling services may not be given without the permission of the parent. The Director of Special Education is responsible for coordinating and reporting the results and recommendations to parents and teachers.

Seton Blended Learning:

Teachers will use a blended learning approach to reading and math that will allow students to use technology programming that presents the lesson on the student’s learning level. Seton Blended Learning is a third party that guides teachers in the blended learning approach.

Remedial and Supportive Instruction

Basic Skills Title 1/Intervention Program:

Remedial help by a certified teacher is provided for children. Individual and small group instruction in reading and math are given to those students who qualify. This instruction may take place in the classroom, the intervention room, or in the modular unit.


The school has a well-equipped library fully sponsored by the Christ Child Society. All classes participate in a grade-appropriate weekly library period, during which they are instructed to develop and maintain basic library skills. Students are encouraged to choose good literature and develop their background of leisure reading experiences.

The following rules are to be observed:

  1. Borrowed books are to be returned on time and in good condition.

  2. Lost books must be paid for or replaced.

  3. A child may not check out a new book until all other books are returned.


St. Francis School makes every effort to provide current technology for our students. The following policies apply whether the technology is accessed on or off school property.

Internet Use: Engagement on social media or e-mail may result in disciplinary actions if the content of the student’s postings includes defamatory comments regarding the school, the faculty, the staff and other students.

St. Francis School attempts to provide a safe environment for all individuals. Written on-line threats made against the physical or emotional well-being of any individual are taken very seriously. Students making such threats (seriously or in jest) face detention, suspension, and/or expulsion.

Cell Phone Policy:

Because there is an office phone available for school emergencies, we strongly discourage students from bringing cell phones to school. Cell phones are not necessary during school hours. Phoning, text messaging, and photographing can be disruptive and a violation of privacy.

St. Francis School acknowledges that some students need cell phones after school due to walking home from school, entering a house where no one is home, or attending sport practices or games.

The policy is as follows:

  • Students may bring a cell phone to school.

  • The classroom teacher will collect all cell phones at the beginning of the school day.

  • All cell phones will be returned at the end of the school day.

  • Students who do not turn in their phone will lose this privilege for the rest of the school year and will not be allowed to bring a phone to school. The cell phone will be confiscated at the time of the violation of the rule and will be held until a parent comes to school to claim the phone. Once the cell phone privilege has been revoked, a student bringing a cell phone to school will be suspended.

Sexting: The Cleveland Police Department will be notified of any incidents involving students in possession of or transmission of inappropriate photos on their cell phones or other electronic devices. In addition, students face suspension and/or expulsion from St. Francis School.

Texting: Students may at no time be involved in texting during the course of the school day. Students involved in texting at school face detention, suspension and/or expulsion.

Personal Electronic Devices

We discourage bringing personal electronic devices (Kindles, I-pads, etc.). We are not responsible for lost/stolen/damaged items.

Acceptable Use Policy: A complete Acceptable Use Policy for computer use at St. Francis School is found on page 41 of this document.


Emergency Response Plan:

At the beginning of each school year, or when a child joins St. Francis School, parents are asked to submit a child’s medical record, including any medical conditions and medications. An Emergency Medical Form is completed at the start of each school year. A clinic is maintained for first aid and emergencies. A school nurse is on duty two days a month.

A.L.I.C.E. Training:

In the event of an intruder, staff and students have been trained in A.L.I.C.E. in order to maximize student safety. If students need to leave the building in order to ensure safety, students and staff will rendezvous at the Addison Branch Library. If more extensive unification efforts are needed, students will be housed at the St. Martin De Porres High School gymnasium. Parents will be informed via e-mail of reunification procedures. Please have a photo ID ready so we can unify safely.

Allergy Policy

St. Francis School recognizes that life-threatening food allergies are an important condition affecting many school children. St. Francis School positively welcomes all pupils with food allergies. In order to minimize the incidence of life-threatening allergic reactions, procedures for addressing these reactions are in place for any student(s) whose parent/guardian and physician have informed the school in writing that the student(s) has a potentially life-threatening allergy. Parents are required to provide the school with information about their child’s allergies on the Emergency Medical Form that is provided at the beginning of the school year.

Notifications: The school nurse will be responsible for notifying classroom teachers about the nature of the life-threatening allergies faced by students. This notification will include an explanation of the severity of the health threat, a description of the signs and symptoms to be aware of and what allergen (food, materials, etc.) to avoid. Teachers and staff will be notified about students who use an epipen.

Classrooms: Teachers will be familiar with the allergies of students in their classes and respond to emergencies as per the emergency protocol.

  • In the event of a suspected allergic reaction, the school nurse, if on duty, will be called and the school’s Emergency Response Plan activated. The emergency medical services will be called immediately.

  • Students’ food allergies information will be kept in the classroom and in the substitute emergency folder, accessible by teachers, substitutes or other responsible adults.

  • All teachers will be educated about the risk of food allergies.

  • All teachers will be educated about the use of epipens.

Cafeteria: A parent or guardian of a student with food allergies is responsible for communicating with the cafeteria manager to determine food safety or for providing food for his/her own child. Snacks will be kept in a separate snack box or chest provided by the parent or guardian.

Field Trips:

  • Protocols for field trips will include timely notification of the nurse.

  • Medications, including an EpiPen®, will accompany the student.

  • A cell phone or other communication device will be available on the trip for emergency calls.

  • The adult carrying the EpiPen® will be identified and introduced to the student as well as the other chaperones.


This school encourages children with asthma to achieve their potential in all aspects of school life. All staff who come into contact with children with asthma are provided with training on asthma from the school nurse who has had asthma training. Training is updated as needed.

Immediate access to rescue inhalers is vital. Children are encouraged to carry their rescue inhaler as soon as the parent, doctor or nurse, and homeroom teacher agree they are mature enough. A form granting the student permission to carry their inhaler on their person should be on file in the school office. Parents are asked to provide the office with with a labeled spare rescue inhaler in the prescription box in the event that the child misplaces or forgets their inhaler. Inhalers for students who are not permitted to carry them on their person should be presented to the office in the prescription box along with the medication form filled out by the parent and the doctor granting the school personnel permission to administer the inhaler. These inhalers should also be labeled with the child’s name.

Child Abuse Laws

St. Francis School abides by the Child Abuse laws of the State of Ohio. This law mandates that all cases of suspected abuse and/or neglect be reported to Child Protective Services.

Communicable Diseases

When a child has been diagnosed as having a contagious condition (including head lice and strep throat), parents are to notify the school office. A notice will be sent home if students are exposed to communicable diseases. (Please note that if a child has a throat culture, he/she should be kept home until the results of the culture are known.) Students with suspected contagious conditions will be sent home. When a child has been sent home with an illness, the child may not return to school until free of symptoms and fever for at least 24 hours.

Crisis Plan

St. Francis School has an emergency management plan approved by the state to address a variety of emergencies. All teachers and staff are aware of the procedure to follow to keep children safe. An emergency management plan is on file in the main office. Every staff member also has a copy of the plan.

Emergency Medical Authorization

At the start of each school year, a parent will be required to complete and Emergency Medical Form. One form per child in a family will be completed. The forms will be on file in the school office and will be taken on any field trips. This form will be the official notification of any medical conditions, asthma and allergies that a child may have.

Emergency Drills

St. Francis School follows state law by conducting required fire, tornado, lockdown, and emergency evacuation drills.

First Aid

Basic first aid will be administered to any student who is injured during the school day. This includes, but is not limited to, bandaging of wounds, taking of temperature, and ice compresses. In the event of an emergency of a serious nature, illness or otherwise, the parent/guardian will be notified immediately. For this reason, up-to-date emergency information is necessary. It is the responsibility of the parent/guardian to keep this information current.

Health Checks - Screening

Health checks include periodic vision and hearing screening, height and weight measurements, and postural screening. Parents are notified in cases where special medical or clinical help seems appropriate.


A health and immunization record is maintained for all students. Immunizations must be in accordance with state requirements (Sections 3313.671 and 3701.13) for continued admittance. According to Section 3313.671, on the 15th day after entrance into the school, it is necessary and legal to exclude all students from school who do not comply with the immunization requirements.

Prescription Medication

State law prohibits school personnel from administering any kind of prescribed medication without written parental permission and a doctor’s authorization. Prescription medication forms are available through the school office. Prescribed medication must be delivered to the school office by a parent in its original container. Parents who wish to have their child carry their inhaler on their person must fill out a form available in the office. Preschooler’s have a seperate medical form that must be completed in order to administer medication in all cases a prescreption is mandatory for administering medication.

Non-Prescription Medication

State law prohibits school personnel from administering any non-prescription medication without written parental permission. Non-prescription medication forms are available through the school office. Medication must be delivered to the school office by a parent in its original container. If that is not possible, the student must bring the medication to the office upon arrival at school. Preschooler’s have a seperate medical form that must be completed to administer medication in all cases a prescription is mandatory for administering medication.


Visitors must enter through the parking lot entrance (D-1). Visitors must present a photo ID, which will be ran through our Raptor technology system. If a visitor is approved, s/he will be given a badge specifying the location of the visit.

Visitors may not enter a classroom to visit children during the day. This is an interruption to the teacher and to the educational process.


Volunteers are invaluable resources for the St. Francis School community. The main responsibility of a volunteer is to assist the administration or teachers.

To comply with the Diocese of Cleveland’s policy for the safety of children, all individuals who volunteer on a regular basis in the school must:

  1. Complete the mandated background check and

  2. Complete Virtus training. (

For safety and security reasons, volunteers are required to sign in at the office. All volunteers are to sign out at the time of departure.

All volunteers are expected to dress appropriately. Clothing should be modest and neat.

No volunteers (parents included) may enter a classroom to visit children or talk with teachers during the day. This is an interruption to the teacher and to the educational process.

Health and Safety- Covid


2021-2022 SCHOOL YEAR

Dear Parents, Guardians, and Students,

In order to reduce the risk of exposure to COVID-19 and to help prevent its spread, the following policy will be in place during the 2021-2022 school year or until further notice. Please read this policy carefully and sign at the end to acknowledge that you have read and understand what is being expected of you and that you understand and assume the risks related to COVID-19 and attending school. This policy is subject to change as circumstances change.

Daily Health Check at Home. Prior to coming to school each and every day, parents shall conduct a health check of their child, including, but not limited to, temperature taking, to assess whether the child is experiencing symptoms of COVID-19. Symptoms include:

  1. Fever of over 100 °F

  2. Chills

  3. Cough

  4. Shortness of breath or difficulty breathing

  5. Fatigue

  6. Muscle or body aches

  7. Headache

  1. New loss of taste or smell

  2. Sore throat

  3. Congestion or runny nose

  4. Nausea or vomiting

  5. Diarrhea

  6. Repeated shaking with chills

For up to date information about COVID-19 symptoms and for an interactive symptom checker/self-assessment tool, parents and guardians should visit the website of the Center for Disease Control (“CDC”) at

Students Experiencing Illness. If a student has a fever of greater than 100°F or exhibits any one or more of the symptoms of COVID-19 (not including anything that the school administration reasonably believes to be unrelated to illness, such as seasonal allergies, or isolated incidents of coughing or sneezing), they may not come to school and the school must be notified. If a student becomes ill while at school, they may not remain at school and must be picked up and taken home at the earliest opportunity. Any student who has a suspected or confirmed case of COVID-19 may not return to school until such student meets the local county health authority’s criteria for returning to school.

Students Exposed to COVID-19. If a student is exposed to COVID-19, the parent must notify the school and the student will be expected to follow all guidance of the local county health authorities.

Hygiene. Students are expected to cover all coughs and sneezes with either a tissue or their elbow. Students are expected to wash their hands frequently for at least 20 seconds, including if their hands are dirty, before and after eating, after using the restroom, at other appropriate times (e.g., after blowing their nose/coughing/sneezing, and after touching garbage), and as otherwise instructed. Hand sanitizer, provided by the school at various places around the school, should be used by students to supplement hand washing, including when entering the school or entering or exiting a classroom. Parents and guardians should discuss hygiene and handwashing with their child. For instructions and information about hand washing and sanitizing, parents and guardians should visit the CDC website at

Social Distancing. To the extent reasonably possible and when instructed, students must practice social distancing by maintaining at least 3 feet of space between students while inside.

Face Masks and Coverings. Until further notice, students will be required to wear face masks or coverings while at school. To be effective, face masks should cover the nose, mouth, and chin of the student and should be made of cloth. Parents and guardians are expected to talk with their child about the importance of wearing masks and to instruct the child on the proper wearing of a mask.

Student Safety

Dismissal Procedures

Each August parents are asked to complete paperwork detailing after-school transportation arrangements. If changes are made to these regularly scheduled arrangements, a note to the homeroom teacher or a phone call to the office must be made before 2:00. In order for your child to walk home you must sign the dismissal permission form. Parents will be notified of any changes in dismissal time in writing, prior to the change.


*All walker must have a signed form from parent in the office that your student is walking to or from school*

Students are to use the safest route to and from school. Parents are asked to establish this route with their children. Students must cross streets at lights and/or crosswalks and obey the instructions of the crossing guards. If no crossing guard is present, students should follow the rules of pedestrian traffic.

Walkers are to conduct themselves in a Christian manner at all times. Pushing, rough play, running across lawns, and throwing objects or snowballs is forbidden. It is within the rights of the administration to reprimand students of St. Francis School who display inappropriate behavior while walking to and from school.

Bus Riders

St. Francis School children are transported under the provisions of the Ohio Fair Bus Law. The law provides that elementary school students who live more than one mile away from the school they attend must be transported to that school by the public school district in which they live. Determination is made by the Cleveland Metropolitan School District. Only children eligible for bus service are permitted to ride the buses.

Parents of students who are 1 mile or more from the school and who do not have a bus assigned by CMSD are eligible to apply for RTA bus tickets or parent reimbursement. Application forms for parental reimbursement or bus tickets are completed at the beginning of each school year.

Students are to conduct themselves in a Christian manner while riding the bus, waiting for the bus, or disembarking from the bus. Students will obey the bus safety regulations as set forth by the local school districts. Students will lose the privilege of bus transportation for repeated conduct violations. It is within the rights of the administration to reprimand students of St. Francis School who display inappropriate behavior while riding the bus, waiting for the bus, or disembarking from the bus.

Car Riders

Students are to practice good safety habits when dropped off or picked up near the school. It is the driver’s responsibility to proceed with caution when dropping off students in the morning or picking up students at dismissal (including . Drivers should also be conscious of the flow of traffic behind their cars and follow the traffic patterns designated by the school to ensure the safety of all the children. Drivers should model Christian behavior and respect for rules and authority.

After School Programs

Please register for the FLEX program in order to receive after school care.

This year we are excited to welcome the FLEX program to our school. St. Francis will no longer be overseeing the aftercare program this year. FLEX will be providing care and we are excited that they will be bringing several enrichments for our students to be engaged in. If you are interested in aftercare, please be sure to reach out to FLEX and get your child registered!

FLEX will be accepting vouchers. We advise you to apply quickly in order to be ready for your child to start by the beginning of school.

Registration for the FLEX program is now open!

Please register your child online by following these quick steps below:

  1. ) Visit

2.) Choose ENROLL NOW to sign up today!

Again, St. Francis School will no longer be providing aftercare or have staff available to supervise students after school hours. In the event that your child is not enrolled in the FLEX program and is not picked up at the end of school, the school reserves the right to contact outside services in order to ensure that your child will be safely supervised.

School-Wide Discipline Plan


Our new school-wide discipline plan is based on PBIS principles, which encourage school-wide systems of support that include proactive strategies for defining, teaching, and supporting appropriate student behaviors to create positive school environments. Instead of using a piecemeal approach of individual behavioral management plans, a continuum of positive behavior support for all students within a school is implements in areas including classroom and non-classroom settings (such as hallways, buses, and restrooms). Attention is focused on creating and sustaining primary (school-wide), secondary (classroom), and tertiary (individual) systems of support that improve lifestyle results (personal, health, social, family, work, recreation) for all children and youth by making targeted behaviors less effective, efficient, and relevant and desired behavior more functional. Our system has been developed by a committee of staff members for improving student behavior. It will be used with all students and across all environments in school to help us create an effective learning environment.

Why did St. Francis base their plan on PBIS principles?

Frequently, the question is asked, “Why should I have to teach kids to be good? They already know what they are supposed to do. Why can I not just expect good behavior?” However, this approach and attitude has not worked as effectively as we would like.

In the past, school-wide discipline has focused mainly on reacting to specific student misbehavior by implementing punishment-based strategies including reprimands, writing assignments, loss of privileges, office referrals, suspensions, and expulsions. Research has shown that the implementation of punishment, especially when it is used inconsistently and in the absence of other positive strategies, is ineffective. Introducing, modeling, and reinforcing positive social behavior is an important step of a student’s educational experience. Teaching behavioral expectations and rewarding students for following them is a much more positive approach than waiting for misbehavior to occur before responding. The purpose of a school-wide discipline plan based on PBIS principles is to establish a climate in which appropriate behavior is the norm.

We decided that our current discipline process was not as effective as we wanted it to be in helping students change their behaviors. We developed a plan that will:

  • Identify and teach expected student behaviors.

  • Find ways to reinforce and reward those behaviors.

  • Enforce consistent meaningful consequences when violations occur.

A PBIS-based system is based on three steps:

Step 1: Identify and Teach Expected Behavior

  • Identify three to five expectations across environments.

  • Provide examples of what behaviors are expected, including for the cafeteria, bus, and social areas such as the gym or playground.

  • Post the expectations throughout the building.

The entire staff including lunchroom and recess staff will teach all students these expectations through lessons, role-playing, and practice. Instead of punishing students for not following the expectations, staff will focus more on the positive (expected) behaviors through a reinforcement and acknowledgment system.

Step 2: Positively Reinforce and Reward Expected Behaviors

When students meet school-wide expectations, school staff will note their success with positive reinforcement, using a Student Recognition System. This includes Praise Notes and Lion Bucks that can be used to purchase items at school. It might include weekly drawings for rewards, special privileges, or special assemblies. All staff (administration, teachers, staff, librarians, maintenance, etc.) use this system.

Step 3: Enforce Meaningful Consequences for Violations

In addition to teaching and rewarding positive behaviors, the school has identified consistent ways to respond to problem behavior when it occurs. The strategies to address challenging behaviors will be shared with students, staff, and parents. This will help everyone to know what behaviors violate the expectations. Problem behaviors typically fall under the categories of minor (Level 1), medium (Level 2), and major (Level 3).

  • Level 1 and 2 behaviors are dealt with by building staff or the classroom teacher.

  • Level 3 violations are managed by the school administration.

How can the system be maintained?

An organization (in this case, the school) is a group of individuals who behave together to achieve a common goal. Systems are needed to support the collective use of best practices by individuals within our organization. Our school-wide plan is interactive and fluid, constantly being reevaluated and tweaked in order to have better outcomes. In order to make sure the system is functional, we must constantly evaluate the following:

  • Outcomes: academic and behavior targets that are endorsed and emphasized by students, families, and educators. What is important to each particular learning community?

  • Practices: interventions and strategies that are evidence based. How will you reach your goals?

  • Data: information that is used to identify status, need for change, and effects of interventions. What data will you use to support your success or barriers?

    • Systems: supports that are needed to enable the accurate and durable implementation of the practices of our plan. What durable systems can be implemented that will sustain this over the long haul.


      • Every person is a child of God and therefore deserves to be respected.

      • Every person deserves to be safe, to feel safe, and to be free from danger.

      • Students attend school to learn academics, behavioral skills, and social skills in a faith-filled environment. Learning is enhanced in a physically and emotionally safe environment.

      • Learning is enhanced when children are taught established academic and behavioral expectations.

      School-Wide Rules:

      • I will do my best to learn and allow others to learn.

      • I will come to school in full dress code and be prepared for class.

      • I will follow directions the first time given.

      • I will keep my hands, feet, and objects to myself.

      • I will put people up, not down.

      • I will always be in the proper place.

      • I will always walk in the building.

      • I will use all materials and equipment properly.

      Discipline Plan:

      Failure to meet expectations at St. Francis falls into 3 levels of offenses.

      Level 1 Offenses: Typically handled by the teacher - It is recommended that corrective action be taken by the staff member according to classroom policies. Documentation of behavior (such as a Behavior Reflection Sheet* or a Classroom Dojo action) suggested.

      *See sample below.

      Not following directions

      Running in hallways

      Excessive talking out of turn

      Derogatory notes/pictures

      Teasing/put downs

      Gum Chewing

      Eye rolling


      Consistent tardiness

      Dress Code Infraction

      Cell Phone Usage

      Name Calling

      Dress code infractions, failure to complete homework, and/or failure to complete work (including as a result of tardiness) will result in a lunch or after school detention. Repeated offenses will result in suspension (including in-school suspension).

      Level 2 Offenses: It is recommended that corrective action be taken by the teacher in the form of a detention*.

      *See sample below.

      Failure to return behavior reflection sheet

      Accumulating 3 Level One Offenses in a Day

      Inappropriate Gestures/Language


      Talking Back/Arguing

      Throwing Objects


      Open Defiance

      Refusing to Work

      Level 2 and 3 offenses automatically result in detention or suspension. Repeated offenses will result in St. Francis Administration and teaching staff implementing a behavior contract where students may be up for expulsion from St. Francis SChool.

      Discipline Plan Continued:

      Level 3 Offenses: Office referral handled by the administration. Please send a note or some sort of communication regarding the office referral. Parent contact by administrator. Potential suspension and/or behavioral contract.

      Repeated (3) Level Two Offenses In a Week


      Ethnic Slurs

      Obscene gestures

      Inappropriate touching

      Damaging property

      Direct and willful disobedience of school rules, policies, or expectations


      Threatening bodily harm


      Use of profanity

      Pulling fire alarm

      Excessive and purposeful truancy

      Harassment, including sexual

      Leaving school grounds

      *If a student is referred due to repeated Level Two offenses, please send documentation of strategies/interventions used to stop the inappropriate behavior as well as documentation of parent contact.

      Zero Tolerance: Grounds for Expulsion

      • Drugs

      • Weapons/facsimile of a weapon/dangerous instrument

      • Repeated Level 3 Offenses

      Behavior Plans

      Used for a specific child (usually a Tier 2 or Tier 3 child) to try and help that child learn to change his/her behavior

      A response to repeated Level 2 offenses or a Level 3 offense.

      Requires a parent contact.

      Need to find the “function of the behavior” and find ways to replace the misbehavior or reteach the expectation.

      We will need to develop a plan to:

      • reward child for socially acceptable behaviors

      avoid triggers y

      • identify emotions (“I can tell you are frustrated because you are raising your voice, but…”)

      • Clarify consequences

      • change the response of the adults (deescalating, “Expected” vs. “Unexpected” Behavior without the emotional response)

      • Supporting child at problematic times

      • If deemed necessary, this would be an ideal time to refer a child to the counselor

      Behavior Contract

      Used for a specific child (usually a Tier 3 child) to as a last resort after all other options have been exhausted.

      A response to multiple Level 3 offenses.

      “Come to Jesus” meeting with administrators, parents, teacher, and child.


      Name:_______________________________________ Date:_______________

      Thinking about my behavior will help me make better choices next time…

      Behavior: I was not . . .

      ___Following Rules ___Following Directions ____Being Respectful

      ___Being Cooperative ___Being Safe ___Listening

      ___Being Responsible ___Other:___________________________

      Write what happened:_____________________________________________________________________





      How I felt:

      ____Mad ____Sad ____Frustrated ____Lonely

      ____Hurt ____Confused ____Scared ____Jealous


      My inappropriate behavior was:




      Why I think I made this decision:




      Why I think this behavior is unacceptable:




      What I will do next time this situation arises in order to handle it better:




      How can you correct the situation that resulted from your behavior?

      ________Apologize (To Whom?_______________________________)

      ________Fix/Replace something that you damaged

      ________Redo Assignment (didn’t follow directions, careless)

      ________Complete a writing assignment to remind me


      Student Signature:___________________________________________

      Parent Signature:_____________________________________________

      Teacher Signature:____________________________________________

      *If this is not returned signed by a parent the next day, then an after school detention will be give **Please see the primary version on addendum.

      St. Francis Detention Report

      Level 2 Offense

      Date_______________ Gr______ Given by:_____________________________________


      Date to be served:_________________

      *2:35-3:15 in the library.

      ____Failure to Return Behavior Reflection Sheet

      ____Accumulating 3 Level One Offenses In One Day

      ____Inappropriate Language/Gesture


      ____Talking Back/Arguing

      ____Throwing Objects


      ____Open Defiance

      ____Refusing to Work




      Please talk with your child about the importance of obeying school expectations.

      Thank you for your cooperation and support.

      Please sign and return this slip to school tomorrow.

      Signing indicates that you have received the slip.

      My child will be going home by:

      ____Car ____RTA ___Walk ___Ext. Day ___Recess Option

      Parent Signature:____________________________________________________________

      Detentions are intended to be served after school.

      In extreme cases, arrangements may be made with the assistant principal so that 3 recesses

      will be missed in lieu of after school detentions.

      *Signed detentions go to the Administrator or teacher who assigned the detention, who will file them after they are served.

      All teachers will use Classroom Dojo in order to document behavior.

      Please also document in Dojo when a student is sent to speak to any other adult (Mr. Kennedy or Ms. Hill) with the purpose of improving the behavior


      The Elective Teachers (Art, Technology, P.E., Music, Library, Recess, and Spanish) will follow the same level system of behaviors as the classroom teacher. The elective teacher can report behavior problems to parents via Classroom Dojo.

      Student Recognition System

      An integral part of our school-wide behavior initiative is to recognize the positive behavior shown by our students and staff.

      • Positive points will be accumulated via DOJO and will be based on taught expectations and The Lion Way (see below).

      • Every teacher will offer one DOJO point each for homework completion, getting to school on time, and being in dress code.

      • During a teacher-specified part of each week, the teacher will allow the students to redeem Dojo points for Lion Bucks (or a Lion Check).

      • Lion Bucks can be redeemed weekly. Lion Bucks can be used for positive privileges as outlined by the teacher.

      • One option for Lion Bucks will include the privilege of visiting the Treasure Room with Mr. Kennedy in order to use the Lion Bucks on various prizes. Mr. Kennedy will create a schedule with the teachers for these visits.

      • Students may also earn a R.O.A.R. Nomination to be read over the announcements. Students will be drawn at the end of each month with a chance to win a dress down day.

      • Each quarter, students who have not received any detentions or referrals will be rewarded with a movie in the cafeteria.

      • The Lion of the Day will have special privileges in the classroom.

      The Lion Way

      R: Respect (others, self, property, right to learn)

      O: Ownership

      A: Attitude (*peaceful, positive, reflective)

      R: Responsibility (homework, classwork, supplies, behavior)

      S: Service

      *In order to teach a peaceful attitude, the Peacebuilder principles and pledge will continue to be taught.

      • Preschool staff members in charge of a child or a group of children shall be responsible for their discipline.

      • St. Francis discipline policy is PBIS based and is constructive, developmentally appropriate child guidance and management techniques are used at all times, and shall include such measures as redirection, separation from problem situations, talking with the child about the situation, and positive reinforcement for appropriate behavior.

      • Behavior management/discipline policies and procedures shall ensure the safety, physical, and emotional well-being of all individuals on the premises.

      • St. Francis school discipline applies to all persons on the premises and is restricted as follows: (1) There shall be no cruel, harsh, corporal punishment or any unusual punishments such as, but not limited to, punching, pinching, shaking, spanking, or biting. (2) No discipline shall be delegated to any other child. (3) No physical restraints shall be used to confine a child by any means other than holding a child for a short period of time, such as in a protective hug, so the child may regain control. (4) No child shall be placed in a locked room or confined in an enclosed area such as a closet, a box, or a similar cubicle. (5) No child shall be subjected to profane language, threats, derogatory remarks about himself or his family, or other verbal abuse. (6) Discipline shall not be imposed on a child for failure to eat, failure to sleep, or for toileting accidents. (7) Techniques of discipline shall not humiliate, shame, or frighten a child. (8) Discipline shall not include withholding food, rest, or toilet use, and food shall not be used as a reward for behavior. (9) Separation, when used as discipline shall be brief in duration and appropriate to the child's age and developmental ability, and the child shall be within sight and hearing of a preschool staff member in a safe, lighted, and well-ventilated space. (10) The center shall not abuse or neglect children and shall protect children from abuse and neglect while in attendance in the preschool program.

      School Wide Expectations

      To be Posted in Each Room and Given Electronically

      Key for Voice Levels




      3-Outside Voice (No Screaming)

      4-Emergency/Pep Rally/Appropriate Assembly

      Morning Care

      1. Greet the Supervisor

      2. Play in assigned areas

      3. No cell phone usage

      4. Stay in morning care until you are dismissed

      5. One person in the bathroom at a time


      1. Listen to the bus driver

      2. Stay seated when the bus is moving

      3. No eating or drinking

      4. Use kind words

      5. Keep hands and feet to yourself


      1. Arrive in uniform

      2. Say thank you

      3. Use good manners

      4. Follow adult instructions the first time

      5. Use inside voice

      6. Square up


      1. Voice Level 0 (when participation is not required)

      2. Say the responses

      3. Sing. (Participation)

      4. Sign of peace, not mob of peace. (Only the people around you.)

      5. Active listening

      6. Reverent movement (No leaning on pews, stretching, loud moaning.)

      Hallways 8:00-2:30

      1. Voice Level 1

      2. Walking feet

      3. Direct to destination

      4. Hands to your side


      1. Clean classroom (Discuss not writing on desks.)

      2. Keep hands, feet, and belongings to self

      3. Follow classroom rules

      4. Respect everyone’s right to learn


      1. One person at a time with a pass

      2. Flush toilet

      3. Wash hands

      4. Throw away paper

      5. Voice level 1

      6. Respect the privacy of others


      1. Check books out

      2. Adult supervision

      3. Voice level 1

      4. Come in, greet, sit down, listen to directions.

      5. Thank the librarians

      (Encourage children to get a book.)

      1. Bring other work


      1. Greet the teacher (Adults and students)

      2. Students find their assigned seats

      3. Be safe

      4. Participate (Sing, talk, papers, etc.)

      5. Follow directions


      1. Use materials only when directed

      2. Use materials as they are intended

      3. Voice Level 0 when teacher is talking

      4. Voice Level 2 when working

      5. Clean up working space

      6. Stay on assigned task


      1. Come in quietly at Voice Level 1

      2. Work quietly without disturbing others

      3. Stay on appropriate screens

      4. Stay on task

      5. Only print what is necessary

      6. Leave equipment/space how you found it


      1. After school activities will meet in the cafeteria.

      2. Walk out with class, Voice Level 0.

      3. No cell phone usage.

      4. Direct to destination.

      5. Students re-entering the building must walk back in with an adult.


      1. Don’t run between the cars. (be respectful of property)

      2. Voice level 2.

      3. Grades 5-8 not permitted on the playground.

      4. Line up on signal.

      5. Play safely.

      Indoor Recess

      1. Voice level 2

      2. Use desks properly ( example,no sitting on desks)

      3. Listen to the recess monitor

      After School Activities

      1. Meet in the cafeteria

      2. Remain on school property

      3. If going out of building, must walk back in with the adult

      4. Use sign in sheet to check-in


      1. Square up

      2. Hands to side

      3. Quiet voice Level 1


      1. Collect in classroom

      2. After 2:30 all calls made in classroom or outside.

      3. Club supervisors collect phones.


      1. Participate and be safe

      2. Teacher walk them in

      3. Students report to their squads

      4. Sit quietly

      5. Voice level 1 in line at end of class


      1. Walk

      2. Voice level 1

      3. Greet teacher

      4. Unpack one time

      5. Begin morning work

      After care

      1. Meet in the cafeteria and be seated in assigned area

      2. Voice level 1 upon arrival

      3. Stay in gym until signed out

      4. Play in assigned area

      5. One person in the bathroom at a time

      6. No cell phone use



Our students will have a professional look that focuses their attention on learning and avoids competition in dress.

Professional, Simple, Affordable, Convenient.

Boys in Grades K-8

  • Khaki dress pants

  • Monogrammed St. Francis polo available in school office ($30….recommend at least two)

  • brown or black belt strongly recommended

  • brown or black dress shoes (no VANS)

  • No designs in hair or hair dye (pink, blue, purple, red, orange, white, yellow, green, gray are NOT permitted)

  • Optional-St. Francis ties (available for $5 in the office) can be worn on Mass days and other special occasions. If a tie is worn a button down, white dress shirt is permitted.

Girls in Grades K-8

  • Khaki dress pants OR khaki skirt OR blue plaid skirt OR blue plaid jumper (If a jumper is worn, a button down, white dress shirt is permitted.) (Gr. K-4 only)

  • Monogrammed St. Francis polo available in school office ($30….recommend at least two)

  • brown or black dress shoes (no VANS)

  • brown or black belt strongly recommended

  • Hair should not have any weaves of color (pink, blue, purple, red, orange, white, yellow, green, gray are NOT permitted) and should be the natural hair color.

Shirts must be tucked in at all times. Pants must be worn at the waist. All clothing must be the proper size. No skin-tight pants or shirts may be worn at any time. Uniform shorts are not part of the St. Francis School uniform.


Students in all grades may wear solid color sweaters in white, black, gray or navy blue when the weather is cold. No hoods are permitted on sweaters.


Students may wear one set of post earrings. They may not extend beyond the earlobe. No dangling or hoop earrings may be worn. A simple watch may be worn to school.


Make-up including lip shine or lip gloss and fingernail polish other than clear polish may not be worn. False nails are not permitted.


No visible tattoos, permanent or temporary, are permitted.

Physical Education Dress Code

Shirt and shorts available at the school ($15 each). Shoes worn on gym days should be safe for physical activity and have a rubber sole.

Non-Uniform Days

Occasionally, we have non-uniform days for the students (including on the student’s birthday). Clothing selected for these days must always be neat and in keeping with the code of modesty and respect that we support as a Catholic school. Clothing should never be tight, revealing or suggestive. Torn and shredded jeans may not be worn to school. “Skinny” jeans may not be worn to school on dress down days.

Additional Dress Code Policies

If a child is not dressed according to the dress code they will no be permitted in the learning environment. A call home will be made and dress code violations will need to be corrected before the student is allowed back in the learning environment. The final decision as to whether or not a child is in violation of the dress code lies with St. Francis School. Parents are asked to be responsible to see that students come to school in the complete, correct uniform.

St. Francis School is not responsible for lost or stolen uniforms.

Breakfast and Lunch Program

St. Francis School participates in the Diocesan Breakfast and Hot Lunch Program in connection with the Federal Lunch Program.

Breakfast and a hot lunch will be provided for all students at no cost.

Parents are required to complete an Income Verification Form so that St. Francis School can provide required information for this program.

A menu and order form is sent home prior to the beginning of the month. Please look at the menu with your child. It is important that students eat lunch so that they are fueled up and ready to learn in the afternoon. If the cafeteria is serving food that your child will not eat, please pack a lunch for that day. You may order breakfast and lunch for as many or as few days as you wish. The order form needs to be returned so that cafeteria personnel know how much food to prepare.

Preschool students will be participating in family style lunch which is encouraged as an ongoing learning opportunity for our students.

Students are free to pack and bring a lunch to school. Please remember that students are not permitted to bring pop to school. Please avoid using glass bottles and cans. Also, please remember that only fruits, vegetables, whole grain foods, pretzels, baked chips, or popcorn may be brought as snacks.

Dismissal Plan

2:30pm- 1st Bell- Bus riders and Elementary students (K-4) go to the gym and will be dismissed from the Gym.

2:35pm- 2nd Bell- Parent pick up and Walkers will be dismissed. (walkers must have permission slip signed in order to be allowed to get dismissed from the building)


Middle school students who are parent pick up will remain in their homeroom until dismissal staff radio’s teacher with directions

After School Activities: Students attending after school activities will walk with their teachers and the students attending extended day to the cafeteria.

Detentions: Detentions will be served in the library from 2:35 to 3:15. All students will be dismissed from detention at the parking lot exit.

*There will be no parking lot access between 1:15 p.m. and 2:45 p.m.

*Please do not park on the left side of Myron Avenue or on the sidewalk as this will clog up the lane and make it unsafe for your child.

Miscellaneous Information

Parent Advisory Committee

Our Parent Advisory Committee meets once a month. Please see the printed schedule located on our website, you may also obtain a copy from the main office.

Phone Calls- Phone Use

Students are not permitted to call parents during the day unless they have been authorized by the homeroom teacher or office personnel. Preschooler’s are not permitted to bring any personal devices to school.

Students should know how they are getting home at the end of the day and parents should be aware of tutoring and after school activities, so that daily phone use for making after school arrangements is not necessary.

Forgotten Items

Students are not permitted to call home for forgotten items. Students may, however, call home for forgotten lunches. Lunches may be brought to the office, not the child’s homeroom.

Lost and Found

Any items found in the school building or on the school grounds will be placed in the Lost and Found basket found in the office. Items placed in the Lost and Found will be displayed quarterly. After each quarter, items will be donated to charity. Students who lose a library book, textbook or workbook must pay the replacement cost of the book plus shipping in order to receive a new copy.

Money and Valuables

Students are asked not to bring money or valuables to school. All fees owed to the school should be turned in to the office at the start of the day. Students should not be carrying money around the building or leaving it in backpacks and desks. The same is true of valuable items that have been brought from home. St. Francis School will not be responsible for money or valuables that are lost or stolen.

Returning to School After Dismissal

Students are encouraged to take with them at the time of dismissal all assignments and books needed for homework completion. At dismissal, teachers and aides walk students out of the building and to buses. Brothers and sisters should meet outside. They will not be permitted to run in and out of the building after school. Teachers will remain outside with students until 2:45. At 2:45 students who have not been picked up will be escorted to the Extended Day Program and parents will be charged the hourly fee. Students should know how they are going home, when they leave for school in the morning. Students may not call home on a daily basis to receive going-home instructions.

Student Records/Files/Permanent Records and Confidentiality

Student records, including permanent records, are filed in the school office. To protect the confidentiality of students, they may never leave the school office.

Records for students transferring to other schools will be sent though the United States Postal Service. Records will transfer only after all financial obligations to the school have been met.

Desk Policy

Desks are the property of St. Francis School. They must be kept neat and clean at all times. Desks may be inspected at any time.

Search Policy

St. Francis School may search a student’s desk, handbag, book bag, personal devices or person, if school officials have suspicion that the student possesses a weapon or other prohibited objects or substances.

St. Francis School reserves the right to search anything brought onto school property including cell phones, text messages, photos etc.

Theft Policy

At St. Francis School we have no lockers for the students. All personal items are kept in the students’ desks and in open coat trooms and cubbies. We also discourage students from bringing expensive items of clothing. The school is not responsible for lost or stolen items of any kind.

Theft is a serious matter and is subject to disciplinary action and may warrant notification of the Cleveland Police, immediate suspension or expulsion.

Custody Policy

It is the obligation of the custodial parent to provide and update custody papers.

St. Francis School will follow the terms of the custody decree.

Transfer of Students

Notice of withdrawal of a student should be made by the parent in writing to the principal in advance of the withdrawal date. This enables the school to prepare necessary information and settle accounts. No student records will be forwarded to another school until all school accounts have been settled.

Birthday Celebrations

As a special privilege, students may have a non-uniform day on their birthdays. The clothing worn must be appropriate for a Catholic school. Shirts with writing on them should be in keeping with Christian values.

In order to follow the Wellness Policy, birthday treats may not be served in the cafeteria or classrooms. We suggest a non-food substitute if you wish to treat your child’s classmates on a birthday.

Student Acceptable Use Policy St. Francis School Diocese of Cleveland

St. Francis Cleveland makes a variety of communications and information technologies available to students through computer/network/Internet access. These technologies, when properly used, promote educational excellence by facilitating resource sharing, innovation, and communication. Illegal, unethical or inappropriate use of these technologies can have dramatic consequences, harming the school, its students and its employees. The Acceptable Use Policy (“Policy”) is intended to minimize the likelihood of such harm by educating the School’s students and setting standards that will serve to protect the school. We firmly believe that digital resources, information and interaction available on the computer, network or Internet far outweigh any disadvantages.

Definition of school technology system: The school systems and networks (collectively, “System”) are any configuration of hardware and/or software whether used on or off school property. The System includes, but is not limited to, the following:

· telephones, cellular telephones, and voicemail technologies;

· email accounts;

· servers;

· desktop and laptop computer hardware and peripherals;

· software including operating system software and application software including without limitation video conferencing software;

· digitized information including stored text, data files, email, digital images, and video and audio files;

· internally or externally accessed databases, applications, or tools (Internet- or District-server based);

· school provided Internet access;

· school filtered public Wi-Fi;

· school provided Chromebooks;

· school provided personal digital assistants (“PDAs”), tablets, IPADs and similar devices;

· school issued access to third party websites (i.e., Google apps, Zoom, Flipgrid, Dojo, etc.) ; and

· new technologies as they become available.

Acceptable Use: Students are responsible for appropriate behavior on the System just as they are in a classroom or on a school playground. Communications on the System are often public in nature. General school rules for behavior and communications apply. It is expected that users will comply with school standards and the specific rules set forth below as interpreted from this policy, whether on or off of school property. A student is personally responsible for his/her actions in accessing and utilizing the school’s computer resources in accordance with Student Code of Conduct and may be subject to discipline for misuse of the System.

Access to communication system: Access to the school’s electronic communications system, including the Internet, shall be made available to students for educational and instructional purposes. Each school computer/device and Wi-Fi (available for students who bring in their own personal telecommunication devices) has filtering software that block access to visual deceptions that are obscene, pornographic,

Access to the School’s computer/network/Internet is a privilege, not a right, and may be revoked at any time.

Scope of Use: The System is intended for use for educational and instructional purposes only. Incidental, personal use shall be allowed only so long as such use is appropriate for a school setting, non-disruptive to the school’s operations and mission, and not in excess or to the exclusion of the student’s studies or school responsibilities.

Inappropriate Use: Inappropriate use includes, but is not limited to, those uses that are specifically named as violations in this document; that violate the rules of network etiquette; or that hamper the integrity or security of the System or any components that are connected to it.

Transmission on the System, including through email (personal or school accounts), social media, web pages, blogs and/or forums, of any material in violation of any federal or state law or this Policy is prohibited. This includes, but is not limited to:

  • cyber bullying; threatening, pornographic, harassing, defamatory or obscene material;

  • copyrighted material, plagiarized material or materials protected by trade;

  • the use of hardware and/or software which disrupts or interferes with the safety and welfare of the school community (even if such uses take place after school hours or off school property).

Vandalism or Mischief: Tampering with or theft of components from the System may be regarded as criminal activity under applicable state and federal laws. Any attempt to break the law through the use of a school computer/network/Internet account may result in prosecution against the offender by the proper authorities. If such an event should occur, the school will fully comply with the authorities to provide any information necessary for legal action.

Modification of Computer: Modifying or changing computer/device settings and/or internal or external configurations without appropriate permission is prohibited and may result in discipline and/or the revocation of access to the System.

Student Access: System access is provided to all students unless parents or guardians request in writing to the school principal that access is denied. When a student is in a classroom setting on school property, student Internet access will be under the direction and guidance of a school staff member. Students must adhere to the following guidelines when using the System on or off of school property:

  1. Respect and protect the privacy of others.

    1. Use only assigned accounts.

    2. Decline to view, use, or copy passwords, data, or networks to which they are not authorized.

    3. Avoid distribution of private information about others or themselves.

    4. Decline to record any individual, educational instruction or any portion of communications without prior written consent of teacher or school administration.

  2. Respect and protect the integrity, availability, and security of all electronic resources.

    1. Observe all network security practices as posted.

    2. Report security risks or violations to a school administrator, teacher or network administrator.

    3. Refrain from destroying or damaging data, networks, or other resources that do not belong to them without clear permission of the owner.

    4. Conserve, protect, and share these resources with other students and Internet users as appropriate.

    5. Get appropriate pre-approval before accessing the network with personal devices.

    6. Abstain from overriding the Internet content filtering system.

  3. Respect and protect the intellectual property of others.

    1. Refrain from copyright infringement (making illegal copies of educational lessons, music, games, or movies).

    2. Avoid plagiarism.

  4. Respect and practice the principles of parish and school community.

    1. Communicate only in ways that are kind and respectful.

    2. Report threatening or discomforting materials (cyber bullying) to a school administrator, teacher or network administrator.

    3. Refuse to access, transmit, copy, or create material that violates the school's code of conduct (such as messages that are pornographic, threatening, rude, discriminatory, or meant to harass).

    4. Avoid accessing, transmitting, copying, or creating material that is illegal (such as obscenity, stolen materials, or illegal copies of copyrighted works).

    5. Abstain from using the resources to further other acts that are criminal or violate the school's code of conduct.

    6. Avoid sending spam, chain letters, or other mass unsolicited mailings.

    7. Refrain from buying, selling, advertising, or otherwise conducting business, unless approved as a school project.

    8. Avoid posting or disseminating any harassing, demeaning, threatening or immoral comment or visual injurious to the reputation of the school, the parish, the Church or an individual, whether the action occurs on school property or off grounds.

5. Abide by the Student Code of Conduct in the use of the System at all times.

School Email and Communication tools: Email and other digital tools such as, but not limited to, blogs and wikis are tools used to communicate. The use of these communication tools should be limited to instructional, school related activities; or administrative needs. All communications within these tools should adhere to this Policy.

The Use of Video Conferencing: Staff and students may from time to time use video conferencing software for educational purposes, including without limitation Zoom and Google Hangouts.. . Video conferencing is a way that students can communicate with teachers, other students, speakers, others from their school, local community, and/or other parts of the country and the world, in real time. All students agree to the following related to use of video conferencing software whether or not on school property during use:

a) Video Conference sessions may be videotaped by school personnel or by a participating school involved in the exchange in order to share the experience.

b) Students' voices, physical presence, and participation in the videoconference are transmitted to participating sites during each session.

c) Students are only permitted to transmit audio/video images using the System when all of the following conditions are met (i) it is under teacher’s direction, (ii) it is for educational purposes, (iii) it is sent only to other classmates or school staff members, and (iv) it is sent during classroom hours.

d) Students shall not record any portion of a video conferencing session without prior written approval from teacher or school administration.

e) Students shall not save, share, post or distribute in any way any part of a videoconferencing session or any photos or audio recording from a videoconferencing session without prior written approval from teacher or school administration.

f) All sessions must be set up solely by school personnel and communicated to students and/or parents privately and not through any public domain.

g) Classroom and school rules apply to all remote learning experiences.

The following guidelines must be adhered to by students using a personally-owned telecommunication device at school or with the System whether on of off school property:

a. All personally-owned telecommunication devices must be registered with [title/name] prior to use.

b. Internet access is filtered by the School on personal telecommunication devices in the same manner as School owned equipment. If network access is needed, connection to the filtered, wireless network provided by the school is required. Use of any service bypasses the security filter and is considered a violation of the Acceptable Use Policy.

c. These devices are the sole responsibility of the student owner. The school assumes no responsibility for personal telecommunication devices if they are lost, loaned, damaged or stolen and only limited time or resources will be spent trying to locate stolen or lost items.

d. These devices have educational and monetary value. Students are prohibited from trading or selling these items to other students on school property, including school buses.

e. Each student is responsible for his/her own device: set-up, maintenance, charging, and security. Staff members will not store student devices at any time, nor will any staff diagnose, repair, or work on a student’s personal telecommunication device.

f. Telecommunication devices are only to be used for educational purposes at the direction of a classroom teacher.

g. School administrators and staff members have the right to prohibit use of devices at certain times or during designated activities (i.e. campus presentations, theatrical performances, or guest speakers) that occur during the school day.

h. An administrator may examine a student’s personal telecommunication device and search its contents, in accordance with disciplinary guidelines.

Subject to Monitoring: All School System usage on or off school property shall not be considered confidential or private and is subject to monitoring by designated staff at any time to ensure appropriate use. All electronic files, including email messages, from both school-issued and personal accounts, transmitted through or stored in the System, will be treated no differently than any other electronic file. The School reserves the right to access, review, copy, modify, delete or disclose such files for any purpose. Students should treat the computer system like a shared or common file system with the expectation that electronic files sent, received or stored anywhere in the computer system, will be available for review by any authorized representative of the School for any purpose. Personal telecommunication devices are subject to examination in accordance with disciplinary guidelines if there is reason to believe that the Acceptable Use Policy has been violated.

Students have no expectation of privacy with respect to use of the System whether on or off school property and whether the device s are school or personally owned. Administrators reserve the right to examine, use, and disclose any data found on the System in order to further the health, safety, discipline, or security of any student or other person, or to protect property. They may also use this information in disciplinary actions and/or may refer information to law enforcement if a crime is believed to have been committed.

All computers, chromebooks, devices, laptops, Chromebooks, tablets, or the like, used by students to access the System, including both school-owned equipment and personally-owned devices, are subject to search at any time if a violation of this Policy or other school policies is suspected.

Consequences for Violation: Students have the responsibility to use the System in an appropriate manner which complies with all school policies. Violations of these rules or any school policy may result in disciplinary action which may include the loss of a student's privileges to use the school's information technology resources and/or discipline. Consequences of misuse or abuse of these resources will be disciplined depending on the severity of the situation. In addition to school disciplinary action, appropriate legal action may be taken.

Agreement Form: In order to ensure the proper use of technology resources, it is necessary that each student and parent/guardian annually sign the attached Student Acceptable Use Policy – User Agreement Form. The signed form must be on file at the School before Internet and other technology access is permitted. Signing the form indicates that the user will abide by the rules governing Internet and other technology access as stated in this Policy.

The school reserves the right to issue additional or more detailed rules for the use of technology resources, and violations of such rules may be a cause for imposition of any of the penalties delineated above. The school reserves the right to seek financial restitution for any damage caused by a student. Upon its discretion, the school reserves the right to request student/parent complete additional forms prior to the distribution of any electronic devices.


St. Francis School is finding an increasing number of families experiencing transitions in parental custodial relationships. In addition, laws governing divorce settlements and custody are continually changing. For this reason, we find it necessary to clarify and re-state the usual procedures followed by the administration and faculty in dealing with parents in such situations.

In two parent families, it is assumed that both parents are living at the same address, unless we have been notified otherwise. St. Francis School personnel will therefore send home notices, communications, etc. with the child. It is assumed that both parents are communicating regarding the child and that all information is shared by and between the parents. This information includes, but is not limited to, conference appointments, report cards, progress reports, and tuition payments.

In families experiencing separation of parents, or pending divorce, the above information will be sent home with the child to whichever parent currently has daily care of the child. It is assumed that this information is shared by and between the parents. Since this situation frequently impacts on a child’s achievements and interactions at school, parents are asked to inform the principal of any change in the home situation. The principal will communicate this information to the appropriate teacher(s). This information will be treated confidentially. No change in the issuance of school communications will occur until the appropriate court documentation is present.

In cases of final divorce decrees that state clear custody by one parent, the principal is to be informed by the custodial parent of this fact. A copy of the first page of the decree (bearing the case number), the pages referring to custodial rights, and the final page bearing the judge’s signature are to be submitted to the principal. Unless the decree indicates otherwise, school communications will be sent home to the custodial parent. Custodial parents should understand, however, that unless the divorce decree specifically limits the non-custodial parent’s rights to records and information, the non-custodial parent has a right to the same access as the custodial parent. St. Francis School, unless instructed by a Court Order, will release such records upon request of the non-custodial parent. “Records” include official transcripts, report cards, health records, referrals for special services, and communications regarding major disciplinary actions. It does not include daily class work and papers or routine communications sent through the children to the home of residence. In these cases, the custodial parent is asked to cooperate with the school and share this information directly with the non-custodial parent. This avoids time-consuming duplication of services.

Further, the custodial parents should realize that unless restricted by a Court Order, any non-custodial parent has the right to attend any school activity of the child, which includes sports activities and class programs. Parents should keep each other informed as to these activities. It is not the school’s responsibility to keep non-custodial parents informed of every activity or event in which his/her child may or may not participate.

Regarding parent conferences in all custody situations, it is preferred and will be the general procedure that one conference appointment will be scheduled. It is assumed that parents are able to set aside differences and come together on behalf of their child for this time. A joint conference further ensures that both parents are given the same information at the same time and continues to serve the best interests of the child.

In cases where joint conferences are clearly neither possible nor desirable by all parties involved, alternate arrangements may be discussed with the principal. Every effort will be made to keep communications open with both parents, while at the same time avoiding excessive demands on the teacher’s time and duplication of services.

Should visitation arrangements call for the child to arrive or leave school in a different manner than normal (i.e. car instead of bus), the custodial parent should document this fact. A permanent note for the teacher will suffice. It is hoped that visitation arrangements would reflect the sensitivity of both parents to the consistency and routines that foster security in a child and allow for school responsibilities and homework to be taken care of in a timely manner, regardless of the visitation schedule. This includes, but is not limited to, homework, studying for tests/quizzes, long term projects, and study time.

If there are questions concerning this statement of procedures or circumstances are such that you feel other arrangements may be necessary, please contact the principal.


Children with Acquired Immune Deficiency Syndrome (AIDS) enrolled or seeking enrollment in Grades K through 8 shall be permitted to attend school in regular classroom settings, provided

  1. The health of a child, as documented by his/her physician, allows participation in regular academic school activities

  2. The child behaves acceptably, in a manner that would not cause spread of the disease or in any way put others at risk

  3. The child does not have open sores, skin eruptions or any other condition which prevents his/her control of bodily secretions

  4. There are periodic evaluations of the child’s physical condition with written certification from his/her physician allowing continuing participation in regular academic school activities

At St. Francis School, the principal will confer with the appropriate persons and consult with the regional superintendent before making the final decision regarding admission.

Parents and guardians have the obligation to report to the school administration when any child is diagnosed as having AIDS, ARC (AIDS Related Complex), or other illness caused by HIV (Human Immune Deficiency that causes AIDS, also known as HLTVII or LAV).

In order to protect confidentiality, when a child with AIDS is admitted to school, personnel who are made aware of the child’s condition should be the minimum necessary to assure proper care of the child.

Based on the condition of the child and the expected type of interaction with others, the principal (after consultation with proper authorities) may limit the child’s participation in school activities.

A student with AIDS who is excluded from the parish school or the religious program in the parish school shall be provided with an alternate means of catechetical instruction.


Parents will be notified immediately if a student is found to have, or be under the influence of tobacco, alcohol, or drugs, or if the student has drug paraphernalia in his/her possession while on school property, on the bus, or during off-campus activities sponsored by the school. If appropriate, the police will be notified. A mandatory conference with parents will be arranged before the student returns to school.

Intervention by trained professionals may be required as a condition for a student to remain at St. Francis School. Lack of cooperation by either the student or parents in this matter will result in the student’s suspension or expulsion. If a student gives evidence of signs of chemical dependency, the principal will contact parents and an appropriate course of action will be decided upon. Parents who are aware of chemical dependency or similar problems with a student are to inform the school so that together we can assist the student in overcoming this dependency.


Respect for Human Life

This policy attempts to reflect the moral teaching of the Catholic Church on the sanctity of the human person, on human sexuality, on the sacrament of marriage, on the dignity of the unborn child, and on the care that must be extended to the pregnant student and father.

The principle of the dignity of human life is directed to the mandate from Jesus in the Gospel, to mercy, kindness, and compassion for each person, regardless of the circumstances that may contribute to their state or condition. These principles are compelling in that the very essence of the Church is to be the living presence of a loving God, a presence addressed to individuals in their human condition.


All possible means will be employed to assist a student to complete the course of studies in a manner that is sensitive to and of the most benefit to the individual, as well as the school community. Everyone involved, including the students, should recognize that pregnancy is not a usual event in the school setting, and that adjustments will have to be made. Mutual cooperation is required by all ~ administrators, faculty, the families, and the students.

The pregnant student is to receive counseling from a qualified person at the school or from an agency, preferably one affiliated with the diocese. The same applies to the father, if his identity is known and if he is in a school setting.

Counseling is directed to the well-being of the student and that of the unborn child. The mother is to be affirmed in her decision to carry the pregnancy to birth, and no moral judgments are to be rendered on the pregnancy itself. The student is to be provided with competent pastoral counseling and sacramental healing to resolve issues of conscience.

The school will attend carefully to all aspects of the pregnant student’s involvement in school activities to ensure her health and that of the unborn child. The student’s family physician, together with the school nurse, are to note situations that might jeopardize the health of the mother and/or child, such as sports and gym activities, field trips, appliances with radioactivity, toxic chemicals, and so forth. A note from the student’s physician should indicate how long the student can stay in school before the birth and when she can return.

Only qualified and designated persons are to work directly with the student in this situation so as to avoid mixed messages and confusion. The parents should be included as active participants in working out the specific program for the student. All concerned are to respect the confidentiality of the student, even when the pregnancy becomes public knowledge.

If the student gives birth before graduation and wishes to return to school, she should be permitted to engage as fully as her circumstances allow in both the academic and extracurricular programs. This applies whether the child is placed for adoption or if the student decides to parent the child. Neither the male nor the female student is to be restricted from participating in the full academic or extracurricular program as a penalty for the pregnancy.

In general, there should be no activities on the school premises relating to the pregnancy (such as a baby shower). Nor will the student be permitted to bring the child to school during regular class hours.

Students who have had an abortion are not, for that reason alone, to be deprived of participation in any school program. Abortion is entirely rejected as a moral option in Catholic Church teaching, and, therefore, nothing in this policy is to be understood, except in the light of this teaching of the Roman Catholic Church. The school administration is to make every effort to promote healing and reconciliation for the students, their families, and other members of the school community.

Specific circumstances can require the student finish the education program in some part-time or adjusted-time manner. Specific circumstances can also remove a student from a school activity or program based on the criteria of school management or school discipline.

Media Release and Consent Policy

St. Francis School recognizes the value of using audio-visual and other types of electronic communication in providing our children with an effective education. Students and their schoolwork projects are often photographed or videotaped as part of the educational program are used in productions by the school or a coalition of schools.

Annually, parents/guardians are asked to sign a Media Release and Consent Form granting permission for photographs or videotapes of their child or their child’s work to be used in media presentations that are made available to other educational institutions or through a cable television station or network. The Media Release and Consent Form also grants permission for photographs to be used in the print media or on the school website or Facebook page. The Media Release and Consent Form includes permission for the student’s image, name, work product, school and grade to be included in the presentation(s). No other information about a student or his/her schoolwork will be revealed without our prior parent consent.


Sexual Harassment


St. Francis School is firmly committed to providing a safe, positive learning and working environment for everyone in the school. For this reason, and in keeping with the goals and objectives of Catholic education, St. Francis School expressly prohibits sexual harassment and sexual violence in the school environment. This policy re-emphasizes the personal dignity of the individual and fosters positive sexual attitudes and respect for others.

Sexual Harassment Defined

For the purposes of this policy, sexual harassment includes the following specific instances: verbal sexual abuse; disseminating obscene or sexually explicit material, whether in the form of music, written lyrics, pornographic pictures or other literature, or having such material in one’s possession in the school, on school grounds, or at school sponsored activities; obscene or sexually explicit gestures; and any other inappropriate behavior of sexually explicit or obscene nature that demeans or offends the recipient. The above list is not meant to be all-inclusive, but is intended to provide guidance as to what may constitute sexual harassment.

Isolated, trivial incidents are not sufficient to constitute harassment and will be handled according to the student behavior code. Allegations of sexual harassment (as defined above) are to be reported to the teacher and principal. Parents of both the offender and the victim will be informed of the allegations. The matter is to be kept confidential by all parties involved, and every effort will be made to protect the alleged victim from retaliation. The parents of both the offender and the victim are obligated to cooperate in remedying the situation.

If the allegations are substantiated, disciplinary actions will be taken. These will depend on the nature, frequency, and severity of the action, the age of the offender and victim, the history of similar actions by this individual, and the circumstances in which the harassment occurred. Possible disciplinary actions may include, but are not limited to, any or all of the following:

  • Verbal warning/reprimand and apology to the victim

  • Parent/student/principal conference

  • Written warning/reprimand and parent notification, entered into the student’s file

  • Detention or removal from selected school activities and/or extracurricular activities

  • Behavior/Probation contracts, possibly requiring professional intervention

  • Suspension

  • Expulsion

Sexual Violence

Sexual violence is handled separately because of its potentially criminal nature. If an incident of sexual violence occurs, the principal or other school authority is required under state law to report the incident (O.R.C. 2151.421). The Department of Human Services and the police will be contacted immediately if there is any “reason to believe” (O.R.C. 2151.421) that sexual abuse or violence has occurred involving a child less than eighteen years of age. The Diocesan Legal Office will be contacted immediately in these situations.

Generally, sexual harassment should be construed as sexual violence when the recipient:

  • Is physically touched without his/her consent in a sexual manner; and/or

  • Is expressly threatened or perceives a threat of physical harm for purposes of the offender’s sexual gratification; and/or

  • Is the victim of sex offenses under Ohio Law

In these cases, the Department of Human Services and the police will be contacted immediately.

In accordance with Diocesan policy, certified teaching staff, volunteers, coaching staff and school/church personnel will participate in VIRTUS™ training, a program designed to aid in the assistance of identifying, preventing, and addressing sexual abuse and molestation.


St. Francis School teaches belief in the sanctity of human life and the inherent dignity of the human person. We believe that all students, school employees, and volunteers have a right to a safe and healthy school environment. All members of the school community, in turn, have an obligation to promote mutual respect, tolerance, and acceptance.

The principal will provide staff development training in bullying prevention and cultivate acceptance and understanding in all students and staff to build each school’s capacity to maintain a safe and healthy learning environment. Teachers should discuss this policy with their students in age-appropriate ways and should assure them that they need not endure any form of bullying.

Harassment, intimidation, or bullying behavior by any student/school personnel in and from school, at school sponsored events, or from any computer not on school property.


“Harassment, intimidation, or bullying” means any intentional written, verbal, graphic

St. Francis School is strictly prohibited, and such conduct may result in disciplinary action, including suspension and/or expulsion from school. “Harassment, intimidation, or bullying,” in accordance with House Bill 276, mean any intentional written, verbal, graphic, or physical acts (including electronically transmitted acts: i.e., Internet, cell phone, personal digital assistant (PDA), or wireless handheld device) either overt or covert, by a student or group of students toward other students/school personnel with the intent to harass, intimidate, injure, threaten, ridicule, or humiliate. Such behaviors are prohibited on or immediately adjacent to school grounds, at any school-sponsored activity, on school–provided transportation, or at any official school bus stop that a reasonable person under the circumstances should know will have the effect of:

  1. Causing mental or physical harm to the other student/school personnel including

placing an individual in reasonable fear of physical harm and/or damaging of

students’ personal property; and

  1. Is sufficiently severe, persistent, or pervasive that it creates an intimidating,

threatening or abusive educational environment for other student/school personnel.

St. Francis School will not tolerate behavior that infringes on the safety of any student, school employee, or volunteer. A student, school employee or volunteer shall not intimidate or harass another student, school employee, or volunteer through words or action whether in the classroom, on school property, to, or physical act that a student or group of students, school employee, or volunteer exhibit toward another particular student, school employee, or volunteer more than once and the behavior both:

  1. Causes mental or physical harm to the other, and;

  2. Is sufficiently severe, persistent or pervasive that it creates an intimidating,

threatening or abusive educational environment for the other.

Such behavior includes overt intent to ridicule, humiliate, or intimidate another student, school employee, or volunteer. Examples of conduct that could constitute prohibited behavior include:

  1. Physical violence and/or attacks;

  2. Threats, taunts, and intimidation through words and/or gestures;

  3. Extortion, damage, or stealing of money and/or possessions;

  4. Exclusion from the peer group or spreading rumors; and

  5. Repetitive and hostile behavior with the intent to harm others through the use of information and communication technologies and other Web-based/online sites (also known as “cyber bullying”), such as the following:

    1. Posting slurs on Websites where students congregate or on Web blogs (personal online journals or diaries);

    2. Sending abusive or threatening instant messages;

    3. Using camera phones to take embarrassing photographs of students and posting them online;

    4. Using Websites to circulate gossip and rumors to other students;

    5. Excluding others from an online group by falsely reporting them for inappropriate language to Internet service providers.

Procedure for the Alleged Victim

  1. Communicate to the harasser that the individual expects the behavior to stop, if the individual is comfortable doing so. If the individual wants assistance communicating with the harasser, the individual should ask a teacher, counselor, or principal to help.

  2. If the harassment does not stop, or the individual does not feel comfortable confronting the harasser, the individual should:

    1. Tell a teacher, counselor, or principal; and

    2. Write down exactly what happened, keep a copy, and give another copy to the teacher, counselor, or principal including:

      • What, when, and where it happened;

      • Who was involved;

      • Exactly what was said or what the harasser did;

      • Witnesses to the harassment;

      • What the student said or did, either at the time or later;

      • How the student felt; and

      • How the harasser responded.

Complaint Procedure

St. Francis School expects students and/or staff to immediately report incidents of bullying to the principal or his/her designee. Staff members are expected to immediately intervene when they see a bullying incident occur. “A school employee, student, or volunteer shall be individually immune from liability in a civil action for damages arising from reporting an incident in accordance with a policy if that person reports an incident of harassment, intimidation or bullying promptly in good faith and in compliance with the procedures specified in the policy.” (ODE Model Policy, Rev. 03, 05/14/07 #2.2.11.

The principal upon receiving a complaint must notify parents or guardians of any student involved in a prohibited incident and must provide access to any written reports pertaining to the prohibited incident within the spirit of the Ohio Revised Code 3319.321 and the Family Educational Rights and Privacy Act of 1974 as amended. (See attachments.)

The principal may appoint an investigator. The complainant completes an Anti- Harassment/Bullying Complaint Form (see attachment). Any evidence of the harassment, including but not limited to letters, tapes and pictures should be turned over to the investigator. Each complaint of bullying should be promptly investigated. The investigator, with the approval of the principal, or the principal has the authority to initiate an investigation in the absence of a written complaint.

Any witness to the event is encouraged to complete an Anti-Harassment/Bullying Witness Disclosure Form (see attachment). Information received during the investigation is kept confidential to the extent possible.

St. Francis School prohibits retaliatory behavior against any complainant, witness or any participant in the complaint process. Any person who engages in bullying may be subject to disciplinary action up to and including expulsion.

Investigation Procedure

It is imperative that harassment, intimidation, or bullying be identified only when the specific elements of the definition are met because the designation of such prohibited incidents carry special statutory obligations. However, misconduct by one student against another student, whether appropriately defined or not, will result in appropriate disciplinary consequences for the perpetrator.

In evaluating whether conduct constitutes harassment, intimidation or bullying, special attention should be paid to the words chosen or the actions taken, whether such conduct occurred in front of others or was communicated to others, how the perpetrator interacted with the victim, and the motivation, either admitted or appropriately inferred.

The investigator will reasonably and promptly commence the investigation upon receipt of the complaint. The investigator will interview the complainant and the alleged harasser. The alleged harasser may file a written statement in response to the complaint. The investigator may also interview witnesses as deemed appropriate.

Upon completion of the investigation, the investigator will make written findings and conclusions as to each allegation of harassment and report the findings and conclusions to the principal. The investigator will provide a copy of the findings of the investigation to the principal.

Resolution of the Complaint

Following receipt of the investigator’s report, the principal may investigate further, if deemed necessary, and make a determination of any appropriate additional steps that may include discipline. Prior to the determination of the appropriate remedial action, the principal may, at the

principal’s discretion, interview the complainant and the alleged harasser. The principal will file a written report closing the case and documenting any disciplinary action taken or any other action taken in response to the complaint. The complainant, the alleged harasser and the investigator will receive notice as to the conclusion of the investigation. The principal will maintain a log of information necessary to comply with Ohio Department of Education reporting procedures.

Points to Remember in the Investigation

• Evidence uncovered in the investigation is confidential.

• Complaints must be taken seriously and investigated.

• No retaliation will be taken against individuals involved in the investigation process.

• Retaliators will be disciplined up to and including suspension and expulsion.


If the investigator is a witness to the incident, an alternate investigator shall be appointed to investigate.



Name of complainant: __________________________________________________________

Position of complainant: _______________________________________________________ _

Date of complaint: _____________________________________________________________

Name of alleged harasser or bully: ________________________________________________

Date and place of incident or incidents: ____________________________________________


Description of misconduct: ______________________________________________________ ____________________________________________________________________________ ____________________________________________________________________________

Name of witnesses (if any): ______________________________________________________ ____________________________________________________________________________

Evidence of harassment or bullying, i.e., letters, photos, etc. (attach evidence if possible): ____________________________________________________________________________

Any other information: _________________________________________________________ ____________________________________________________________________________

I agree that all of the information on this form is accurate and true to the best of my knowledge.

Signature ____________________________________________________________________Date ____________


Name of witness: ________________________________________________________

Position of witness: ______________________________________________________

Date of testimony, interview: ______________________________________________

Description of incident witnessed: ____________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________








Any other information: __________________________________________________________




I agree that all of the information on this form is accurate and true to the best of my knowledge.

Signature ________________________________________________

Date ____________________________________________________



A gang is defined as any non-school sponsored group, usually secret and/or exclusive in membership, whose purpose or practices include unlawful or anti-social behavior or any action that threatens the welfare of others.

Gang activity includes, but is not limited to:

  • Recruitment

  • Initiation

  • A manner of grooming, hair style and/or wearing of clothing, jewelry, head coverings, or accessories, which, by virtue of color, arrangement, trademark, or other attributes, denotes membership in a gang

  • Displaying of gang markings or slogans on school or personal property or clothing

  • Having gang tattoos

  • Possessing literature that indicates gang membership

  • Fighting

  • Establishing turf

  • Use of hand signals, gang vocabulary, and nicknames

  • Possession of walkie-talkies, pagers or cellular phones

  • Possession of weapons or explosive materials

  • Possession of alcohol, drugs, drug paraphernalia

  • Attendance at functions sponsored by a gang or known gang members

  • Exhibiting behavior fitting police profiles of gang-related drug dealing

  • Being arrested or stopped by police with a known gang member

  • Helping a known gang member commit a crime

  • Any other action directly resulting from membership or interest in a gang


If a student is suspected or identified as being a member of a gang, shows interest in joining a gang, initiates or participates in any gang related activity, or has been approached for recruitment, any or all of the following steps may be taken:

  1. Parents/guardians will be contacted immediately and appropriate intervention initiated

  2. A Behavior Contract will be prepared stating the conditions for the student to remain in the school

  3. Students may be referred to counseling (personal and/or family)

  4. Students may be referred to the Department of Human Services or other welfare or child care agencies of the respective county

  5. Students may be referred to outside agencies or programs for treatment when use of drugs or alcohol is involved

  6. Students may be referred to the Task Force on Violent Crime

  7. Police, Juvenile Court, and other appropriate authorities will be notified of violence and/or illegal activities

  8. Students may be suspended and/or expelled as already outlined in the school discipline policies

  9. Parents/students will be held liable and financially responsible for all forms of vandalism


Realizing that gang activity is a community concern, communication will be maintained with the police department and public school officials on all matters related to gang activity within this community. Involvement and jurisdiction of school authorities in gang-related incidents occurring outside the school or off school property will be determined in cooperation with diocesan legal authorities and the police and will take into consideration the nature of the incident, the safety of the student, the effect of the incident on other students, and the good order and functioning of the school.

Related Policies

In order to prevent the onset of gang-related activity, the following related policies will be strictly enforced:

  1. Dress code and uniform policy as defined in the school handbook

  2. Discipline policies and consequences as defined in the school handbook

  3. The right of school authorities to search lockers, student book bags, student desks, and upon request, personal property if suspicion of gang involvement exists. Note: These items may also be searched for probable cause outside the boundaries of gang-related suspicions.

  4. Policies and procedures relative to scheduling, supervision, and attendance at and participation in school/parish sponsored events, held during the school day, during the evening or on weekends, whether held on school property or at other public facilities

  5. Insistence on parent cooperation in not permitting children to host/attend unsupervised parties or activities


In order to assist students in the development of positive self-esteem, decision-making skills, and social values, appropriate educational programs and activities will be provided as judged appropriate by the principal. These may include, but are not limited to, guidance programs, parent education programs, and social activities that foster positive group identification and behavior.


Any and all student threats to inflict harm to self or others must be taken seriously immediately.

  • Whoever hears the threat should report it immediately to the principal or teacher. If the threat appears real and imminent, the threat should be reported to the staff member who is in the nearest vicinity to the occurrence.

  • Police should be notified immediately.

  • The student should be kept in the principal’s office or conference room or other secluded, supervised area until the police arrive.

  • The parent/guardian of the student who has made the threat should be notified immediately

  • The student should be suspended and not permitted back into school until there has been a psychiatric evaluation and receipt by the principal of a written statement from a psychiatrist that the student is not/does not pose a danger to self or others.

  • Any adult or the parent/guardian of any student(s) who have been verbally mentioned as potential victims or listed in writing as potential victims should be contacted immediately.

  • Additionally, should a threat be made, the school should secure counseling for students involved, after obtaining parental permission.


In furtherance of the overall philosophy, goals, and objectives of the Catholic educational experience, St. Francis School expressly prohibits the use, possession, sale, or discharge of any weapons or explosive devices in the school, on school grounds, or at school-sponsored activities. This policy shall apply to all students, participants in programs, teachers, administrators, and other personnel in the school.

This policy includes, but is not limited to, any firearm, knife, deadly weapon, or explosive or incendiary device. As defined by state law, a deadly weapon is “any instrument, device, or thing capable of inflicting death, and designed or specifically adapted for use as a weapon, or possessed, carried, or used as a weapon” (O.R.C. 2923.11A). Firearms shall include any loaded or unloaded gun of any caliber or type. This prohibition also includes any pistol, rifle, or other device that uses air or gas propelled projectiles.

Violations of this policy may warrant notification of the police, immediate suspension, and possible expulsion. If possession of a weapon is suspected, the principal or other administrator will immediately contact the police department and the Diocesan legal office before confronting the individual. If it is determined that his policy has been violated, the parents of the offender shall be immediately contacted and must cooperate with the disciplinary process.

Disciplinary action may include immediate in-school suspension or out-of-school suspension, pending investigation and resolution. If the student’s infraction does not warrant immediate dismissal, then the parents may be required to sign a probation contract that includes all conditions of the student’s continued enrollment at the school. Possible terms of this probation agreement may include professional counseling, participation in a community program addressing youth violence, suspension from extracurricular activities, and any other conditions deemed appropriate by the administration of the school, after consultation with the Area Superintendent and the Diocesan legal office.


Federal law now requires all schools to inspect their buildings for asbestos containing materials and to develop a Management Plan for those materials to be found. Our school has completed the Inspection/Management Plan and has submitted a copy to the Ohio Department of Health. This Asbestos Inspection/Management Plan is available for review, by appointment, during regular business hours. If you wish to see the report, please contact the school office for an appointment. All appointment requests will be honored within five (5) working days of their receipt. Also, a copy of the Inspection/Management Plan can be made available, upon written request, for the cost of reproduction. Our school custodial staff has received specialized asbestos training and will visually survey the asbestos containing materials in our building every six (6) months. A complete re-inspection, by an EPA accredited inspector, will occur every three (3) years and copies of these inspections will be available for your review. If asbestos abatement is ever required, other than small scale, short duration repair, only fully EPA accredited asbestos contractors will be used.

Please be assured that we are concerned about your safety and will make every effort to comply with all laws and regulations pertaining to asbestos.

VIJ2cviii Wellness, Food and Beverage Policy #6102.38


Catholic education has as its goal the total development of an individual as a responsible member of the family, the Catholic faith community and the global community in which we live. Good health is essential to wholesome growth through the spiritual, mental, physical and social development of the individual as well as the community.

A major theme of Catholic social teaching, Human Dignity and the Value of All Life, carries the responsibility to care for the health and well-being of not only oneself, but of others. The concept of wellness is a core principle undergirding both health and physical activity. The parable of the talents indicates that we are expected to develop our potential and our gifts. Another of the justice themes calls us to Care for God’s Creation. There is a direct relationship between the health of the planet and the health of its human inhabitants.

The link between nutrition, physical activity and learning is well-documented. Healthy eating and healthy activity patterns are essential for students to achieve their full academic potential, full physical and mental growth and lifelong health. Healthy eating and physical activity, essential for a healthy weight, are also linked to reduced risk for many chronic diseases. The schools of the Diocese of Cleveland and the community itself have a responsibility to help students learn, establish and maintain lifelong, healthy eating and activity patterns.

St. Francis School Commitments:

Statement of Policy

The schools of the Diocese of Cleveland are committed to providing school environments that promote and protect children’s health and well-being. It is the policy that:

  • Students in grades K-12 will have opportunities, support and encouragement to be physically active on a regular basis and school staff will be encouraged to role model healthy eating behavior.

  • To the extent possible, schools will participate in available school meal programs and students will be provided access to a variety of affordable, nutritious and appealing foods that meet their health and nutrition needs, while accommodating the religious, ethnic and cultural diversity of the student body in clean, safe and pleasant surroundings with adequate time to eat.

  • Food and beverages sold or served throughout the school day will meet, at a minimum, nutrition requirements established by local, state and federal statutes and regulations as well as, to the maximum extent possible, incorporate the Dietary Guidelines for Americans.

  • Schools will maintain a food safety program that is based on the principles of the Hazard Analysis and Critical Control Point (HACCP) system implemented with the intent of preventing food-borne illnesses.

Commitment to Nutrition

Minimum Requirements


  • Administer Child Nutrition Programs by school food service staff members that are properly qualified according to current professional standards.

  • Offer school meal programs using the nutritional meal pattern that meet the nutrition standards established by the U.S. Department of Agriculture (USDA) and the Ohio Department of Education, Office of Child Nutrition Programs.

  • Encourage increased participation in the available federal Child Nutrition programs (e.g. school lunch, breakfast and milk programs).

  • Establish food safety as a key component of all school food operations based on Food Code requirements for licensed facilities.

  • Encourage students to make healthy food choices by emphasizing menu options that featured baked items (will limit fried foods), whole grains, fresh fruit and vegetables and reduced-fat dairy products.

  • Provide school food service staff routine professional development training opportunities.

  • Follow USDA Child Nutrition Program regulations restricting competitive food sales and serving of foods of minimal nutritional value.

  • Encourage school-based organizations to use non-food items and/or healthful foods for contests and fund-raising programs.

  • Ensure all foods made available on campus comply with state and local food safety and sanitation regulations. Hazard Analysis and Critical Control Points (HACCP) plans and guidelines are implemented as required by Child Nutrition Program regulations regarding school meals.

  • Ensure water is available to students during mealtimes at no charge. If water fountains are not available in eating or adjacent readily accessible areas, water will be offered via other means such as pitchers, coolers, etc.

  • Monitor all food and beverages sold or served to students outside of the federally regulated child nutrition programs (i.e. vending, school stores, fundraising efforts) by school administration to ensure compliance with all local, state and federal statutes and regulations. Nutrient density and portion size will be considered before permitting food and beverages to be sold or served to students. State provided software (if provided and available) or Alliance for a Healthier Generation guidelines and software will be utilized to determine acceptability of items in relation to specific nutrition guidelines.

Nutritional Quality of Foods and Beverages Sold and Served on Campus

School Meals

Meals served through the National School Lunch and Breakfast Programs will:

  • Be appealing and attractive to children

  • Be served in clean and pleasant settings

  • Meet, at a minimum, nutrition requirements established by local, state and federal statutes and regulations

  • Offer a variety of fruits and vegetables

  • Serve only low-fat (1%) and fat-free white milk, fat-free flavored milk and nutritionally-equivalent non-dairy alternatives

  • Ensure that half of the served grains are whole grain (by 2012-2013 school year).

Foods and Beverages Sold Individually

(i.e. all foods sold outside of reimbursable school meals, such as through vending machines, cafeteria a la carte lines, fundraisers, school stores, etc.)

The schools of the Diocese of Cleveland will ensure that student access to foods and beverages meet federal, state, and local policies and guidelines including Ohio Senate Bill 210 requirements for food and beverage items to sell a la carte. Schools will comply with the most recent guidelines for competitive food sales issued by the Alliance for a Healthier Generation in respect to the sale of a la carte food items. Additionally, Senate Bill 210 includes specific guidelines and restrictions on beverages that must be followed.

A food item sold individually:

(See the Alliance’s School Competitive Food Guidelines, Appendix A)

  • Will have no more than 150 calories for elementary students, 180 calories for middle school students and 200 calories for high school students

  • Will have no more than 35% of its calories from fat (excluding nuts, seeds, peanut butter) and 10% of its calories from saturated fats with zero trans fat

  • Will have no more than 35% of its weight from added sugars

  • Will contain no more than 200 mg of sodium per serving for snack items (chips, cereals, crackers, French fries, baked goods, etc.) no more than 480 mg of sodium per serving for pasta, meats and soups.

A beverage item sold individually (See Senate Bill 210–Beverage Restrictions in Appendix B)

  • Elementary K-4: Limited to water, milk and 8 ounces or less of 100% fruit juice (or fruit/water blend with no added sweeteners) with no more than 160 calories per 8 ounces. NO OTHER BEVERAGES ALLOWED.

  • Elementary 5-8: Same limitations as K-4 except 10 ounces of juice are allowed with no more than 160 calories per 8 ounces.

  • High School: Water, milk and up to 12 ounces of juice with no more than 160 calories per 6 ounces. Other beverages are allowed as long as they are 12 ounces or less with no more than 66 calories per 8 ounces (larger size beverages are allowed but are limited to 10 calories per 8 ounces)

Commitment to Comprehensive Health Education

Minimum Requirements

  • Provide ½ Carnegie unit of comprehensive health education for graduation.

  • Offer comprehensive health education in grades K-8. Include in each grade level, as stated in the Graded course of Study, the five strands related to real life choices; nutrition, growth and development, disease prevention and control, safety and first aid and health issues and dangerous substances.

Commitment to Physical Activity

Minimum Requirements

  • Provide physical education opportunities for all students in grades K-8.

  • Offer a planned sequential program of physical education and instruction incorporating individual and group activities, which are student centered and taught in a positive environment.

  • Create wider opportunities for students to physically participate in extracurricular physical activity programs.

  • Incorporate physical activity such as stretching, before classes and at appropriate intervals during the day.

  • If the schedule allows, provide for physical activity before the lunch period.

  • Promote school-wide challenges in conjunction with charitable events such as Walk for Diabetes or Hoops for Hearts.

Commitment to Healthy School Environment

Minimum Requirements

  • Provide a clean, safe, enjoyable meal environment for students.

  • Provide positive, motivating messages, both verbal and non-verbal, about healthy lifestyle practices throughout the school setting. All school personnel will help reinforce those positive messages.

  • Promote healthful eating, physical activity and healthy lifestyles to students, parents, teachers, administrators and the community at school events, e.g. school registration, parent-teacher conferences, PTU meetings, open houses, health fairs, book fairs, teacher in-services, sporting and other events.

  • Ensure an adequate time for students to enjoy eating healthy foods with friends. Schools shall provide at least 10 minutes from the time students sit down until the end of the period to consume lunch. However, following the National Association of State Boards of Education recommendations, every effort will be made to provide students with 20 minutes after sitting down to eat lunch.

  • Schedule meal periods at appropriate times with not less than three hours between breakfast and lunch. Lunchtime as near the middle of the day as possible, preferably between 11am and 1pm.

  • Make efforts to schedule recess for elementary grades before lunch so that children will come to lunch less distracted and ready to eat.

  • Make available drinking fountains or other accessible drinking water in all schools so that students have access to water during meals and throughout the day.

  • Refrain from using food as reward or punishment for student behaviors.

  • Avoid scheduling tutoring, club/organization meetings and other activities that interfere with appropriate mealtime allotments whenever possible. Activities that are scheduled during mealtime should be structured to accommodate an appropriate mealtime for students.

  • Annually before the beginning of the school year, review with staff and students the safety rules and crisis plans of the school.

  • Review emergency procedures with parents.

  • Update parent and faculty handbooks on a regular basis to reflect health and safety concerns.

Commitment to Implementation

Minimum Requirements

  • Conduct a review of the progress toward Health and Wellness Policy goals each year to identify areas for improvement.

  • Review implementation of wellness policy in conjunction with the ongoing OCSAA accreditation process.