Mentee Minute

November 15, 2013 ~ Volume 15

Thanksgiving, Christmas, New Year's... Oh My!!

Can you believe it? The end of the semester is almost here! Thanksgiving break is November 25th - 29th. Final exam week follows Thanksgiving, and then the semester will be over! This week's newsletter will focus on things instructors should be doing as the semester starts to wind down to a close.


November Events

~ Tuesday, November 19th - Faculty Meeting

~ Thursday, November 21st - PD Teacher Toolbox

~ November 25th - 29th - Thanksgiving Holidays

Mentee Monthly Observation Reflection

Please be sure to complete the reflection below after you have reviewed your October monthly observation in Eduphoria. This information will be shared with your mentor. Deadline: Wednesday 11/20

https://docs.google.com/a/gavirtualschool.org/forms/d/1byO2kM9WMcc1B3HCDGCAm7soAcN644Xxo5-iNRGSqBQ/viewform

Preparing your class for exams

The last few weeks of the semester seem to fly by more quickly than expected. It's important to plan communication best practices and review activities to help prepare your students for their online final exams. Here are some ideas.


Policy to include:

* All students must take the final exam, no exam exemptions.

* Students should check with facilitator about requirements for exams to be monitored.

* Exams must be taken on exam day. No early exams.

*Last day to submit late work from 11/11 to 11/22 is midnight 12/3.

* Tell students to check registration for final grades. You can not email or give final grades out over the phone.


Last Minute Communcation with Stakeholders

It is not uncommon to receive last minute communication from stakeholders about grades and progress as we approach the end of the semester. Remember that proper etiquette and taking a few extra minutes to offer explanations goes a long way. Making a personal phone call can also help when it is difficult to communicate through email. Be sure to document all communication in the communication log and provide just the facts. It's important to follow policy and seek guidance when needed from your mentor or department chair.

Grade Reporting Procedures

Be sure to watch the Grade Reporting Videos in the teacher forum in their entirety before proceeding to enter grades.


Note the important points below:

1. Verify rosters (compare classlist with registration).

2. Call any students on FRIDAY morning who have not taken final exams.

3. Double check the gradebook is complete (no missing grades).

4. Be sure all finals are graded.

5. Add in any extra points/drop any grades (see TF for grade dropping procedures).

6. Now, follow grade reporting videos, enter grades, complete verification.

Meet the Authors

Joyce Bearden ~ GaVS 2013/2014 Teacher of the Year; GaVS 2013/2014 Mentor of the Year; GaVS Latin Instructor since 2009


Kelly Gardner ~ GaVS 2012/2013 & 2013/2014 Teacher of the Year Finalist; GaVS English Department Mentor; GaVS English Instructor since 2007

A Thanksgiving Parody

A Funny Happy Thanksgiving Turkey Parody