School Nutrition Newsletter

September 16, 2020

School Re-Entry Guidance and Updates for School Nutrition Programs

  • The Re-Entry Guidance Newsletter for schools from IDOE has been updated with new information and resources including new information from USDA.
  • Click here to access the newsletter.
  • IDOE's webpage , which houses new resources from IDOE and USDA, has also been updated.
  • Click here to access this webpage.

CNPweb PY2021 Approvals

  • Due to the recent flexibility by USDA, it is taking longer than normal to approve sponsors and sites in the School Nutrition Programs, purple puzzle piece.
  • We understand that sponsors would like to get their site information sheets updated and claims filed as soon as possible, but due to the frequent changes by USDA, it has been a challenge to keep up with the revisions and approvals of site sheets.
  • IDOE is working very hard to approve everyone in a timely fashion and will make sure any needed updates will be approved.
  • Sponsors will receive communication and responses back when submitting questions in the CNPweb Help Form.
  • Please utilize the CNPweb Help Form for needed revisions, updates, and approvals for the School Nutrition Programs, purple puzzle piece.

USDA Waiver Options and Updates

Schools Can Select From the Three Following Options

1) Continue to Serve Meals under National School Lunch Program (NSLP)/School Breakfast Program (SBP)

  • All SFAs can continue to serve under NSLP/SBP.
  • The School Nutrition Programs meal pattern must be followed, but there are meal pattern flexibilities that are available (i.e. vegetable subgroup flexibilities). Reach out to your field specialist for specifics.
  • Feed students based on free, reduced, and paid eligibility status at the Point of Sale.
  • No additional paperwork or requirements are needed beyond receiving approval for PY 2021 in the CNPweb under the School Nutrition Programs purple puzzle piece as communicated in recent newsletters.
  • Questions about receiving approval for PY 2021 in the CNPweb for the School Nutrition Programs purple puzzle piece? Contact the State agency using the CNPweb Help Form.
* Note: SFAs participating in CEP and currently being reimbursed at 100% free can continue on normal NSLP/SBP without any additional paperwork requirements. SFAs not at 100% free can select SSO option to get reimbursed for all meals at the free rate.

2) Serve Meals under Summer Seamless Option (SSO)

  • All SFAs qualify to use the SSO waiver.
  • The School Nutrition Programs meal pattern must be followed, but there are meal pattern flexibilities that are available (i.e. vegetable subgroup flexibilities). Reach out to your field specialist for specifics.
  • Feed all kids for free and only count the number of meals served at the Point of Sale (i.e. SFAs do not need to count kids by free, reduced, or paid eligibility.).
  • Receive the free School Nutrition Programs reimbursement rate for all meals served to any child 18 years or younger.
  • Only additional action needed is to update your site information sheets in the CNPweb under the School Nutrition Programs, purple puzzle piece, to indicate implementation of Summer Seamless Option start date which can be effective the first day of school.
  • If the start date is retroactive, SFAs must refund any paid and reduced meal charges made to student accounts for meals already served in July, August, and September.
  • If a July and/or August claim has already been filed in the CNPweb and the SFA is wanting to implement SSO for July and/or August when school started, the SFA must revise their site claims and indicate free meals for all students in July and/or August.
  • If choosing this option, SFAs are encouraged but not required to conduct monitoring visits.
  • Two questions on site information sheets must be determined in advance:
    • Is the SFA going to feed the community? If so, indicate an open site.
      • Open sites can feed kids on non-school days and any child that is 18 years or younger.
    • Is the site only feeding their enrolled students? If so, indicate a closed enrolled site.
      • Closed enrolled sites can only feed students enrolled at the school, whether on-site or virtual. Closed enrolled sites cannot serve meals to the community.
  • For instructions on how to complete the SSO section on the site sheet, refer to this fact sheet.
  • Check out the Re-Entry Guidance for School Year 2020-2021 website for more information on SSO.

3) Serve Meals under Summer Food Service Program (SFSP)

  • All established SFAs can qualify and be approved for PY 2020 and PY 2021 SFSP beginning the start of the school year. Only two meal services can be offered on SFSP, normally breakfast and lunch.
  • Sponsors must understand and follow SFSP meal patterns and implement the required rules and regulations for SFSP including the specific SFSP record keeping and monitoring requirements.
  • Sponsors will feed all kids for free and only count the number of meals served at the Point of Sale.
    • SFAs do not need to count by free, reduced, or paid eligibility.
  • SFAs must refund any paid and reduced meal charges made to student accounts for meals already served in July, August, and September if the start day is retroactive.
  • If a July and/or August claim has already been filed in the CNPweb under the NSLP/SBP and the SFA is wanting to retroactively implement SFSP for July and/or August after the school year started, IDOE SCN finance will be working on revising claims for SFAs that are retroactively implementing SFSP.
  • Additional paperwork is needed in the CNPweb under the Summer Food Service Program, blue puzzle piece, to indicate implementation of SFSP.
    • SFAs wanting to update SFSP PY 2020 to claim meals retroactively to the start of school must contact their Field Specialist and must update their site sheets in SFSP PY 2020 by September 25, 2020.

    • For PY 2021 beginning October 1, CNPweb site and sponsor sheets must be fully completed by September 25, 2020.

    • All SFAs must notify their health department of their sites.
    • All sites managed by FSMC or vendor must be identified as FSMC/Vended in the meal service section of the site application.
    • If new to SFSP, the SFA’s Permanent Agreement must be updated and returned to the State agency.
    • If new to SFSP, the SFA must complete all required new sponsor training. requirements, complete proposed budget and have a preapproval visit with your field specialist.
    • All SFAs must complete a four week monitoring review for all sites and submit copies to your field specialist by November 5, 2020.
  • Questions to be determined prior to completing site applications:
    • Is the SFA going to feed the community? Does the SFA have the employees needed to serve compliant meals as all open sites will be advertised and must be open to the public? Will the SFA grant access to the public to obtain meals? If so, indicate an open site.
    • Is the SFA only feeding their students? If so, indicate a closed enrolled site.
  • Even if doing SFSP, SFAs must still update their School Nutrition Programs, purple puzzle piece, information in the CNPweb and receive approval under the School Nutrition Programs. If participating in other programs, such as After School Snack Program must be approved in the purple puzzle piece for the appropriate operating months.
  • SFSP is available until December 31 or until funds are depleted, whichever comes first.
  • Check out the Summer Food Service Program website for more information on SFSP.
  • Contact your Field Specialist with any questions.

Important Reminders:

  • For all options, free meals apply only to student reimbursable meals.

  • Adults must continue to pay for meals.

  • All reimbursement received as a result of selecting one of these options must be maintained in the school nutrition program account and used solely for the purpose of improving child nutrition program menus, such as improving nutritional quality and variety of foods, and/or the operation food service through the purchase of kitchen equipment, and/or increased food service salaries and benefits.

  • SFAs selling second entrees, second meals, and/or a la carte items may continue to do so at the required pricing as long as they meet the Smart Snacks requirements.

Contact Us

Indiana Department of Education - School and Community Nutrition

If you have any questions or concerns regarding this newsletter, please contact Allie Caito-Sipe at acaito@doe.in.gov, call (317) 232-0849, or toll-free at 1-800-537-1142 ext. 20849, or contact Ashley Heller at aheller@doe.in.gov, call (317) 232-0544, or toll-free at 1-800-537-1142 ext. 20544.


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