Human Resources & Operations Update

Quarterly Newsletter - November 2019

Greeting from the Assistant Superintendent of HR and Operations, Dr. Paul Lombardo

Mission Statement: Supporting academic excellence through the recruiting, selection, development and retention of highly effective staff.


Dear Classified Staff,


The CH-UH Human Resources Department has been awarded a $50,000 Human Capital Grant from the Ohio Department of Education to be used for our "Grow Your Own" initiative.


CH-UH, with partner Cleveland State University, will attract and prepare future educators, recruit and hire highly effective educators, and grow our own current classified staff candidates into highly effective educators.


Grow Your Own Program

CH-UH will develop a “Grow Your Own” (GYO) program as a long-term strategy to encourage and support classified staff members in attaining the educational requirements to become educators in our district.


Application


Grant Flyer

Your Human Resources Team

Dr. Paul Lombardo- Administrative Support

Assistant Superintendent of HR and Operations

p_lombardo@chuh.org

216-320-2030

Employee Code of Conduct, discipline, grievances, evaluations, district compliance officer, policies, recruitment, etc.


Manages the development and advancement of HR and Operations, supervises managers of support operations business services, transportation, security, food services and information technology.


Carla Morris- District Support

Human Resources Specialist

c_morris@chuh.org

216-371-7405


Data requests, Public School Works, academic/coaching supplementals, AESOP, leaves of absences, workers’ compensation, unemployment, transitional work assignments, Timeware issues, licensure LPDC, employee EMIS, etc.


LaShae Daniels- Certified Support

Confidential Administrative Assistant

l_daniels@chuh.org

216-320-2029


Job postings, employee maintenance, AESOP assistance, Applicant Tracking assistance, eFMLA, leaves of absences, loan forgiveness requests, employment verification requests, background checks, field placements, evals, badge management, master teacher, etc.


Maya Smith- Classified Support

Confidential Administrative Assistant

m_smith@chuh.org

216-320-2031


Job postings, employee maintenance, AESOP assistance, leaves of absences, tuition reimbursements, Timeware, employment verifications, etc.

Health & Wellness

Healthy Tiger Nation

Mission Statement: To encourage and support the health and well-being of our Tiger Nation by promoting a healthier lifestyle long-term and making healthy living fun.


CH-UH encourages everyone to take advantage of the Healthy Tiger Nation events and offerings! For more information visit our website Healthy Tiger Nation.

IMPACT

The IMPACT Employee Assistance (EAP) & Work/Life Program is a benefit available to you and your family offering access to confidential, professional support 24 hours a day, 365 days a year. All IMPACT counselors are qualified masters/doctoral level professionals.


For more information please visit our website Employee Assistance Program.

Employee Access Center (EAC)

What can it do for me? EAC is a look into your Human Resources/Payroll profile. You have several links (located on the left after the login page) to choose from, including:


  • Demographic Information

  • Additional Information

  • Payroll Checks

  • Salary and Benefits

  • Leave Information

  • Print W-2s

  • Tax Information

  • Deductions and Benefits


How do I login? Simply direct your web browser (at home or work) to:

https://eac-efp.managementcouncil.org/eFP5.2/EmployeeAccessCenter/Web/MultDBlogin.aspx

  • Before logging in, set the District and Profile drop-down menus to Cleveland Hts-Univ Hts CSD.


What’s my user name? Your user name is your CH-UH email address.

What’s my password? Your initial password is your last four (4) digits of your social security number. It is recommended after your first login, that you change your password.

Reminders - Please make sure your address and contact information are up to date.

Classified Staff

Paraprofessional Assessment


We will be hosting the ParaPro Assessment on Friday, January 10, 2020. If interested, please contact Maya Smith at m_smith@chuh.org



Calamity Days


In the event that the district closes for a Calamity Day you will receive an email, a phone call and/or a text message. Closures will also be posted on the CH-UH website, broadcast on local news stations and posted on our social media outlets. Please make sure your contact information is up to date in Infinite Campus.

Certificated Staff

Holiday Observances

2019

  • November 28th, 29th
  • December 24th, 25th, 26th, 31st

2020

  • January 1st, 20th
  • February 17th
  • April 10th
  • May 25th


Employee Access Center

Please click here to log in to the Employee Access Center (EAC). Review and update your address, if necessary, so we have the correct address for W-2's.


Master Teacher

Please click here to fill out the Master Teacher Program and Renewal Letter of Intent form. Forms must be received in the HR Department no later than the first Monday in December.


Tenure

In order to be eligible for the granting of a continuing contract, the bargaining unit member must have an appropriate certificate or license on file with the Board by March 20 of the year of tenure.

Please refer to Article 4, Section F of the 795 Negotiated Agreement.


Salary Reclassification

Please be aware the next salary reclassification due to additional coursework (e.g., moving from MA to MA+10) has a deadline of January 15, 2019. More information regarding Transcripts and Additional Training/Salary Schedule Placement can be found in Article 4, Section D of the 795 Negotiated Agreement. If you believe you have met the requirements for a change increase please complete this form.

Business Services & Facilities

The following District projects are being planned for 2020:

· Canterbury Roof

· Roxboro Middle Parking Lot

· District Wide Parking Lot Seal-Coating and Striping

· High School Roof

· Oxford Tuck Pointing (minor)

· Monticello Facade Tuck Pointing

Roxboro Middle Auditorium Painting


Wiley modular classrooms have been removed and the area is currently being returned back to a grass landscape.


The District utilizes a web based work order system called School Dude. You can access the system at https://login.myschoolbuilding.com/msb


A work order is required for all maintenance, IT, Trip and Facility requests.


The District currently has:

· 1133 New Maintenance request Work Orders

· 65 New IT tickets

· 185 Active Facility Events for November

· 148 Bus Trips Scheduled for November

Transportation

Greetings, Tiger Nation, from the CH-UH Schools Transportation Department!


Winter Weather

Winter Weather is arriving, please remember:


  • Have your child dress appropriately for the weather.
  • Students should wait for the bus several feet further back from the road in a place of safety.
  • Use the handrails when boarding and exiting the bus to help prevent slips and falls on icy steps.
  • Do not play on snow piles at the bus stop.
  • Do not chase or grab the bus while it is moving.


STOP: IT'S THE LAW!

If a bus has its red stop lights flashing, drivers have to stop. Students are either loading or unloading and may be crossing the street in front of the bus.


There has been a growing number of motorists that either just do not care or are too distracted to stop. We need to help keep our children safe and make sure everyone is aware that you must stop for School Bus Stop arms when they are deployed.



Scheduling Field Trips

Please be aware of your scheduled trip times.


Keep in mind when scheduling your trips, buses can depart no earlier than 9 am and must return to school no later than 2:30 pm school days. If you have a request that falls outside of these times please call us at 216-371-7195 so we can better prepare and provide the required level of service you need.


Trips totals for 19-20 school year July 1 - October 31 :

  • We have serviced 584 scheduled field trips, with 18,934 scheduled attendees.

Food Service Department

The Dining Services Team is honored to serve the Students, Faculty, and Staff for the 2019-2020 School Year.


As the first semester comes to the end, we have been very busy engaging students and faculty in the different aspects of culinary and nutritional education as part of the Food Service Program.


Nutrition Education from the Food Service Team


Noble Stream Halloween Cookie Decorating Party! Students in the afternoon program Noble Stream decorated pumpkin sugar cookies. Chef Mike worked with the students and demonstrated how to properly use icing bags. Students had fun decorating and eating their work!


Dietitian Kristen Totina visited all elementary and middle schools with either colored bell peppers or a homemade chocolate banana oatmeal breakfast bar. The purpose of these demonstrations with the red, orange, and yellow peppers were for the students to explore the different flavors and understand the different nutrition values of each one. Students then voted on their favorite peppers.


With the oatmeal bar, students were able to taste test a new way to eat healthy grains. It was fun to discuss the taste and also the students were able to take home recipe cards.


We had a very successful Professional Development Day on November 5th. The Food Services Team conducted a demonstration on new cooking techniques featuring an air fryer. Chef Mike demonstrated how to cook chicken tenders and broccoli in the air fryer while Dietitian Kristen Totina discussed the health benefits of using an air fryer vs a traditional Deep Fryer.


Fun Tips on Staying Healthy and Hydrated During the Winter Months!


As the winter months settle in we become more sedentary. Our onsite Dietitian Kristen Totina recommends the following steps to stay healthy (outside of moving to Hawaii).


Steps In! To increase your step count, try to park farther away in the parking lot while shopping. Also, choose to take the stairs rather than the elevator. Both examples are ways to increase your daily step count.


Hydration Hydration Hydration! It is recommended that a person drinks at least 8 cups of water a day. These small tips will help any individual reach this goal.


1. Carry a water bottle- sounds silly... but it does work and it is good for the environment.

2. Infuse your water- try adding fruit or citrus to give a different flavor profile.

3. Yes - drinking sparkling water or hot tea does count in your daily water intake!


Diversity and Inclusion

AVI Fresh teamed up with the PTA to increase diversity and inclusion with students through the food service program. Every third Thursday of the month we celebrate with a specific diversity meal. This past Thursday we celebrated National Native American Child Month. All students were able to eat a baked chicken leg, cornbread stuffing, and succotash. Keep an eye out for monthly feature menu items!


Student Health and Wellness Committee: Searching for Volunteers

The Board Policy 8510 recognizes that good nutrition and regular physical activity affect the health and well-being of the District's students. Furthermore, research suggests that there is a positive correlation between a student's health and well-being and his/her ability to learn.


Moreover, schools can play an important role in the developmental process by which students establish their health and nutrition habits by providing nutritious meals and snacks through the schools' meal programs, by supporting the development of good eating habits, and by promoting increased physical activity both in and out of school.


Schools alone, however, cannot develop students' healthy behaviors and habits with regard to eating and exercise. It will be necessary for not only the staff, but also parents and the public at large to be involved in a community-wide effort to promote, support, and model such healthy behaviors and habits.


If you are interested in joining a new initiative this school year regarding the Student Wellness Committee please email a_rosedale@chuh.org for further details.


Food Service Surveys:

Your Voice Matters! We encourage all feedback to our program. We are here to serve the students, faculty and staff. We will be conducting student surveys in December. Please visit the link and make your voice heard! https://www.chuh.org/SchoolDiningSurvey.aspx.

Information Technology

Technology Updates

Board Policy on Personal Communication Devices


Based on Board Policy 7530.03, employees are responsible for the cost of misuse, intentional damage or reckless loss of the Board-owned PCDs (Personal Communication Devices) provided to them. PCDs include computers, tablets, cell phones, and other devices issued for official Board business. Reasonable precautions should be taken to prevent theft, loss or damage to, or misuse or unauthorized use/access to, Board-owned PCDs.


If your laptop is lost/stolen or needs repairs due to carelessness, employees will be required to pay for the replacement device and/or repair part. The list below has some common items, but it is not inclusive of all technology charges. Payment will be arranged through the Treasurer's office.


  • Replacement Laptop: $879
  • Replacement Screen: $403
  • Replacement Keyboard: $62
  • Replacement Power Adapter: $51
(These prices are current as of November, 2019 and subject to change.)



Cybersecurity Awareness


Last month was National Cybersecurity Awareness Month. Thank you to many staff members for learning to #BeCyberSmart at our session on the recent PD day.


You can read about how to Own It - Secure It - Protect It with these tips from the Department of Homeland Security. For more information, visit https://niccs.us-cert.gov/national-cybersecurity-awareness-month-2019

Tips to Protect Yourself Against Phishing Scams

Safety & Security

School Safety Tips for Fall/Winter

Educators, administrators and other faculty members who work in schools not only teach students about the world but have to protect them from some of its most unpredictable situations as well. Don’t forget these 6 school safety tips to make your students’ learning environments as safe as possible.


1. Implement our ID Badge Policy


Positive identification badges for administrators, staff, visitors and even students can help foster not only a safer environment, but a friendlier environment as well. The first thing you can do to improve school safety is to ensure ID badges are easily-identifiable. It is also important to follow the protocol for how to handle unidentified individuals within the school.


2. Set Clear Rules & Limits for Students on Violence


Ensure your students know from day one what constitutes unacceptable behavior in regards to violence. Outline that pushing, shoving and even threats count as violence and will be dealt with according to your school’s rules. School-wide assemblies once per marking period are also a good way to keep rules and limits clear for students.


3. Bully-Proof Your Classroom


In recent years, focus has shifted from physical violence to verbal violence and bullying. Bullying is a crisis affecting schools throughout the U.S. and it is important as educators to say “no” to bullying from day one. Take a proactive approach against bullying by engaging students in team-building activities, responding instantly to hurtful behavior and involving principals and parents when appropriate.


4. Keep Your Classroom Organized


Another way to improve school safety is to keep your classroom, hallways and other school areas organized and free of hazards. Check that classroom tools and objects are easily accessible for students and not on top of high cabinets or shelves. That way, you eliminate any chance of a student falling while trying to reach an object.


5. Develop Resources for Depressed or Stressed Students


Many instances of violence in schools involve students who previously have shown signs of depression or other stress. Make counseling services readily available for students and know when a student should be referred for emotional and/or mental help. The U.S. Department of Health Services has an extensive resource center for educators regarding student mental health.


6. Maintain Locks on Doors and Windows


In the unfortunate event of a school emergency requiring a lockdown, properly working locks are of the utmost importance. Regularly check classroom locks and report any faulty equipment to school maintenance crews for immediate repair.


While these tips are great for improvements, they certainly do not cover every area of school safety. Therefore, if you have any other school safety tips to share with fellow educators, please contact your Districts Coordinator of Safety & Security - Bryan Loretz.

Athletics

The CH-UH Athletic Department experienced a successful 2019 fall season. Highlights from the season include:


Football: The Tigers football team finished the regular season with a 9-1 record and took home the Lake Erie League Championship. The Tigers also secured their first playoff berth since the 2015 season. Heights football garnered plenty of media attention this fall including the articles below:


Switzerland to Cleveland Heights: Bay Harvey becomes Tigers’ Swiss Army knife

Teen is Cleveland Heights Football’s “Swiss Army Knife”

Cleveland Heights takes down Maple Heights to clinch playoff berth

Girls join Cleveland Heights football team as kickers


Cross Country: For the third consecutive year the Tigers XC team had a runner advance to the Regional Finals at Boardman High School. This year it was senior Azaria Thomas who finished the District meet with a personal best of 19:43.35. Azaria bested her previous personal record by almost 45 seconds.


Middle School: this year marked the inaugural season for the Heights Middle School golf team. Nearly 20 middle schoolers joined the program led by Varsity Coaches, Kevin Dixon and Fiona Connor.


2019-2020 Winter Season


Please be sure to support our winter teams:


  • Boys & Girls Basketball

  • Boys & Girls Bowling

  • Ice Hockey

  • Swimming & Diving

  • Wrestling


For complete schedule and athletic information visit our website: www.heightstigers.com


Can’t make the games…catch our games via live stream at the district's YouTube channel (CH-UH Schools).