February 13, 2019
Accountability & Compliance
1. High School- “I cannot view my roster when I go in to enter grades”
- If you cannot not view your roster, uncheck “Include Current Classes Only”
- Make sure the dates of classes match enrollment track dates
2. Middle School- If your student is in middle school but is taking a high school course, you must enter the grades like you would a high school student
3. Printing- If you have trouble printing, try to un-finalize and re-finalize the report card
Collecting Attendance vs. Attendance Claiming
Collecting Attendance: Student submits attendance through Parent Portal or in person
CAST Science: New Policy
12th graders will take the CAST this year because all students must take the CAST one time in high school. Students who are in 12th grade this year did not have the opportunity to take CAST last year. AND...
11th grade students that are in their last year of science will be also need to take the CAST this year. 10th graders may take it if they know they are in their last year of science but this is unusual.
This is the directive from the state. It allows students to take the test while their science course is fresh in their mind.
Benefit for our students that 11th graders are already coming out to the testing locations to take the 11th grade Math and ELA assessments.
Once they have taken it, it will not be available to them in the test system in future years.
The Weekly Update 2-11-19 contains a list of students that have already taken it (it will be embedded in the Pathways CAASPP Registration Info doc).
CAASPP Opt-Out Procedures
Teachers should never initiate a conversation about opting-out.
If a family expresses interest in opting-out teachers should use the following resources to encourage participation in testing.
The testing department will begin accepting opt-outs February 19th. Parents will not email an opt-out directly to the testing department as in past years.
If a family is certain they want to opt-out:
The teacher will complete a survey and notify his/her RC.
RCs will monitor survey responses and send a pre-filled PDF with student information to the teacher.
Teacher will obtain parent signature on the pre-filled PDF and submit it via survey ~ detailed instructions to come
Testing team will begin uploading all testing supports to the TOMS portal in February so that students will have access to them for CAASPP testing. This upload happens every two weeks during the testing window.
HSTs should have had all designated supports added to the TOMS tab in Pathways by Feb. 4.
Should be same or similar to supports that students receive in everyday educational activities.
Need to be assigned to individuals, not your entire class.
HSTs do not enter anything in Pathways for students with IEPs or 504s. Reach out to the SPED or 504 case manager if there are any questions about testing supports for these students.
Toms Access and Supports Check
Teachers should sign in and create a personal password as soon as they receive the email. They will receive a verification code by email the first time they log in on each new device. Once logged in, select CAASPP, scope, and click OK.
Once you are in the system please update your password and bookmark or create a shortcut link on your desktop for the TOMS portal. Next, check for each student on your Pathways roster in grades 3rd-8th and 10th-12th (please check all 10th and 12th graders even if you don’t think they will be taking CAST this year) to see if they are all listed in TOMS correctly. Other students not testing (grades K-2 and 9) will also be in the system but they will not have access to tests. You do not need to check demographics on students in grades K-2 and 9.
**If you don’t have a class list or any students in testing grades, you still need to sign in and create a password so that you can access the TOMS portal to run a test session.
· Once you sign in you will choose students on the sidebar.
· Next, choose search.
· To search for students you can type in their last name OR their SSID number and then press search.
· Simply scroll down to see the results of your search.
· Click on the magnifying glass next to the student’s name to pull up their information.
· From the Test Mode tab, please check these items closely for accuracy so that the correct test is available for your student on testing day.
o Correct spelling of the name
o Correct grade level
o If any info is incorrect, see TOMS Missing Students/Incorrect Info below.
Part 3: Wait until 2/21/19 to check Designated Supports
· Next, click on the Test Settings tab. Scroll down and verify that all Designated Supports the student needs are marked with a check in the box or indicated in a drop-down menu. If any info is incorrect, see Teachers with missing or incorrect student Designated Supports in the TOMS Portal section below.
· When you have completely checked all of your students, please fill out the appropriate demographic check survey below.
Visual instructions are attached with step by step directions for checking student demographics and supports in TOMS.
All Teachers please complete the appropriate survey:
1. Student Demographic Check is Complete-You have checked your class list if there are no mistakes and you are done with your Student Demographic Check. (If you have errors, please wait to fill out this link until we confirm all your errors have been fixed.)
2. TOMS Missing Students/Incorrect Info-You have checked your class list and you have a student that is either missing from TOMS or they have incorrect information. This survey is only for students you cannot locate in TOMS or incorrect demographics, such as grade level, the spelling of a name, or SSID. Please do not enter Designated Supports issues on this survey.
Teachers with missing or incorrect student Designated Supports in the TOMS Portal:
Please go back into the TOMS Tab in Pathways and check the supports you gave. They should be highlighted in yellow. If they are not, please reassign and click SAVE on the bottom right. You will need to check the TOMS portal again in one week from the date you update the TOMS tab in Pathways.
Enrichment Item Returns Info:
Enrichment Item Return Instructions in HST Handbook (section 10.17)
Collect the items, fill out the item identification form (each item listed separately), provide a receipt to the family, decide where the item goes next, fill out the survey as your receipt
Forms & survey can be found on HST Handbook (section 10.17 & under Survey link)
A few tech items can now be ordered through Enrichment:
All Kindle Fire readers and tablets: Must include a case and if a case is not included then Enrichment will order one for the family.
All printers: Educational Quality not to exceed 300 dollars
Apple products and computers must still go through tech
Please ask families to provide login information if needed for subscriptions or registrations
Our Enrichment Coordinator: Dawnelle Bailey
Online Subscriptions Package
OSP Opt-Out Funds
Students who qualified for the OSP funds received the funding drop last Friday, Feb 1st
Specialty Program students and students who started with Inspire on/after December 1st do not qualify to receive the opt-out funds. These students may still opt-in to the OSP to receive subscriptions via the Enrichment Ordering System (EOS)
Please email email@example.com with any questions or concerns
OSP À la Carte Subscriptions
Students may now sign up for our remaining available OSP subscriptions à la carte through a survey request.
Due to availability not all subscriptions are available à la carte (this includes BrainPOP, Reading Eggs/Math Seeds, and Time4Learning -- families may still order these subscriptions through Enrichment at the regular price)
We’re collaborating with our OSP vendors to offer families webinars on the subscriptions -- Shmoop hosted two sessions last week (link to the recording) and Tynker will be offering a session in a couple of weeks
Audits & Fund Discrepancies
Instructional Funding Cut-Offs
Funding in the EOS is automatically determined by the student’s start date -- the Audit Team must manually adjust the funds for all students who qualified for a higher funding amount based on when they began the enrollment process. This process generally takes 1-2 weeks once the student’s account is generated in the EOS.
Fund Transfer Requests
The guidelines and directions for fund transfer requests can be found in section 10.12 of the HST Handbook
HST with families who have have more than one HST will need to contact the Audit Team to request the fund transfer requests
Please help encourage families to submit their order request(s) in the EOS before submitting fund transfer requests -- this helps demonstrate the need for the fund transfer
IMPORTANT: Please remind all HSTs to use the Fund Discrepancy & Audit Survey for all funding and audit related issues and requests.
For urgent issues a follow-up email can be sent, after submitting the survey request, to: firstname.lastname@example.org and CC Serena Barnett
Field Trips & Events
Please make sure all deposit & payment requests are submitted to the FTE Payment Survey early enough to allow sufficient time for processing (especially if we have to mail a check)
All venue contracts/agreements should be emailed to the FTE Team -- email@example.com
If the field trip requires a Certificate of Insurance, please be sure to give us advance notice
Parents may request/suggest field trips but cannot host/facilitate field trips -- all field trips must be attended & facilitated by an Inspire Staff member (HST and/or Family Liaison)
- The curriculum team is currently within a 12 hour turn-around!
- Please reach out to firstname.lastname@example.org if you have any pending orders that have not been filled.
- All texts ordered through the curriculum department must be returned by mail to Acton, not to the LL or with Enrichment materials.
We held our 1st ever Academic Decathlon Competition on Saturday!!!!!!!!
We had 4 testing regions up and down the state.
- The Academic Decathlon State Competition will be held in Sacramento on March 22nd and 23rd with the awards ceremony on March 24th!
- The Super Quiz is open to public! If you can, come out and support our students!
- CAD is always is need of volunteers!
Inspire Central will move on and represent Inspire at the California Academic Decathlon State Competition in March!!!!
Let’s make sure our HS students have a great semester!
Check in with your families now
Has the student started all of their spring courses?
Is the curriculum a good fit for the student?
Do the courses listed in Pathways match the courses the student is working in?
Make sure HST has access to monitor all courses
Request an HST account for Inspire Curriculum
Other popular curriculum allow observer accounts
Keep an eye on your 12th grade students!
Be sure they are taking the courses they need to graduate
Follow closely to be sure they pass them all!
Professional Learning Communities: Learning from Student Work
We focus on projects together, empowering each other in innovative ways of thinking and working with our students.
PLCs use protocols to guide discussions.
We use the protocol to guide meaningful conversations about the work samples we are collecting.
We are committed to supporting our families in providing quality, meaningful work samples that demonstrate academic progress.
Sharing the Homeschool Heart
Quality, authentic work samples
Work samples that tell the stories of our students
Work samples that celebrate what our students are doing and learning
Submitting additional units for advancement on the pay scale
Email transcript(s) to email@example.com
Mail an official copy of the transcript to your HR Specialist
Use the following address:
Inspire Charter Schools
Attn: (HR Specialist Name)
1740 Huntington Drive #205
Duarte, CA 91010