Monday Message

Excellence and High Expectations With A Commitment to All

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February 1, 2016

Happy February!!!

I hope everyone had a relaxing weekend and productive Monday. I took some time to visit some family. The drive was beautiful both ways. Thankfully the roads were not too busy.

Last week was intense! Representatives from Center for Educational Leadership visited the district and shadowed ILDs. In addition some of you participated in a forum. Thank you to all of you for your leadership. I provided the link above and highly encourage you to visit their site and review their tools [located under tools and webinar]. One great tool I found to share with you is the 4 Dimensions of Instructional Leadership

We are now in February and this week officially marks week 23 of school. OCCT and EOI testing start on April 11 -- which means we have exactly 40 school days from testing. During these next weeks, it will be very important that we continue to spend time in classrooms with our teachers.

During our joint visits I will be using the following framework to guide our time together:
Pulse Check: How are you doing?
Deep Dive 1: Digging deeper with data, feedback, or culture
Deep Dive 2: Digging deeper with data, feedback, or culture
Quick Hits: What do you need me to follow up with?
Commitments: What will each of us need to follow up with ?

As a reminder, during this month, a few points we will be touching are:
- Progress on Roadmaps (Gradation and student achievement) - [Monthly]
- Culture Response Plan (check in) & Tripod 7Cs (continued from Jan)
- Read 180/System 44 progress [classroom observations]
- PLC joint observations
- Teacher coaching
- Time management calendar [Pulse Check]
- Portfolio Meeting

Each of you are at different places with the aforementioned topics. During our visits we will define future the meeting focus to ensure we continue to align our work to be high-impact.

Early Release Agenda: Please email your ER agenda to me by end of day Wednesday, February 3, 2016

As always, I am humbled and honored to be your ILD and working alongside you to change the future our children, communities and city.

-Your ILD, Julio César Contreras

FYI: If you haven't had the opportunity to read our strategic plan: Click here to read Destination to Excellence

Black History Month: February

African American History Month is here!!! Teachers of all grades and content areas will be searching the internet and library for resources to use as they plan and deliver engaging lessons.

Put the power of sources to work in the classroom. Browse ready-to-use lesson plans, student activities, collection guides and research aids at:


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Attendance Shout-Outs

Attendance SHOUTS OUTS:
- ECJR almost had all of last week at or above 93% - GREAT JOB!
- McLain Jr had attendance on Friday above 94%
- Junior High Schools are grappling with 92% attendance - Almost at 93% [keep it up]
- Hale Hs continues to get closer and closer to 90%

Keep it up!

Click here to download last weeks attendance data chart

Portfolio Legend:

(Jr) 95+ Green; 93-94.99 Yellow; 92.99- Red

(Hs) 93+ Green; 87-92.99 Yellow; 86.99 - Red


Graduation Roadmap: Increase the graduation rate by 5 percentage points between the 2015 and 2016 graduation cohorts.

The optional EOI Trimester testing is currently on-going and scheduled to close February 12. Principals and Assistant Principals, need to ensure the right students are this testing session [as needed].

An additional requirement students need for graduation is Personal Financial Literacy [PFL]. As of last week, there were about 557 students in need of this. 44% of these students reside in our portfolio. I will be emailing HS Principals the excel spreadsheet with total number of students and a list of students. Below is a snapshot of our portfolio numbers:
710: 136
715: 31
720: 51
Total: 245

High schools should click here to access the graduation progress spreadsheet

Reminder: Supervision and Feedback: 6 Step Video

Some of you have tried without success to email the 6 step video that I have requested every school leader have. To assist you with this, I can pick up the video during our site visit. In addition, you can also upload the video to your google drive and share the link for me to access. As a reminder: This video will be used during our February portfolio meeting [scheduled for February 10].

Be sure to reach out to me if you have any questions regarding this.

6 Step Feedback Self-Assessment - Due Friday, February 8

Where do you feel you are performing against the 6 STEP Feedback Rubric? Take a moment to download and print the rubric below. Circle where you think you are across each of the indicators as pre-work to our February Portfolio Meeting. Send me a scanned copy of your rubric by the Monday, February 8.

TLE Obesrvtions Progress

We have 2 weeks away before the first recommended deadline [February 12th] to complete both prob. obs. supporting the relevant eval (1st or 2nd), and similarly 20 instructional days until the February 29th deadline for probationary evaluations and evaluation conferences.

Please take a moment to revisit your evaluation calendar to ensure you're on-track to meeting these deadlines. As we near closer to the deadlines you will receive weekly updates from me regrading your progress and outstanding tasks in TalentEd.

UPDATE: Portfolio Meeting: ECJR 8:00-4:00 p.m.

FYI: Portfolio meetings will continue at school sites. Josh has agreed to host for February. Portfolio meeting times will be from 8:00-4:00
The agenda is forthcoming.

Looking forward to our collaborative learning!


District Information

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Progress Grades Distribution: 2/4

Progress Grades are scheduled to go home this week. Please be sure to check in with your teachers to ensure grades are accurate and updated.
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SRI & SMI Testing 1/25-2/5 - Check-In

Preliminary data shows growth in student Lexiles and Quantile score. I am looking forward to reviewing this data collaboratively once the window closes.

In the meantime, please continue to monitor the Growth Reports and identify students that need to be retested to ensure we get an accurate achievement score.

Important Dates

  • 2/1 Board meeting @ Selman Room, 6:30 pm
  • 2/4 Progress Grades sent home
  • 2/8-4/1 ACCESS Testing
  • 2/10 Portfolio Meeting @ ECJR 8-4
  • 2/15 No School: Martin Luther King Jr Day
  • Feb 23 - Feb 25: 8th Grade Writing Test (Return tests on 2/26)
  • Feb 29 - Tulsa Model Observation Deadline
  • Feb 29 - Mar 7 Spring Tripod

Conociedo a la Familia / Getting to know the Family

Meet Billy Thompson

Q) Where did you work before coming to TPS?
A) I worked in Dallas, Texas for A Plus Charter school. I was a Secondary Assistant Principal.
Q) What would you like to accomplish this school year?
A) I would like to help my new teachers in particular to gain the skills needed have a fruitful career.
Q) If you could go anywhere in the world, where would it be?
A) Everywhere. There are 190 nations that I would like to visit. 22 down 168 to go.
Q) Who is someone you admire?
A) I admire my Aunt Carol. She has a lot of drive and ambition and has made everyone in my family’s life a little better.
Q) What is your favorite quote?
A) Why rush from this moment, it took your entire life just to get here. -Mike Murdock-