Office of School Finance
March 9, 2020
Fall 2020 ADM Estimate
School corporation and charter school officials are currently able to submit a September 2020 membership estimate. The estimate should reflect the count of students anticipated to be enrolled and attending the school corporation or charter school in September. Officials will submit the ADM estimate in the School Finance Application Center (State Aid).
Please read the memo for details.
If you have questions, please contact Melissa Ambre.
Deadline: March 25
Summer School Estimates
The window to submit the Estimated Instructional Costs Report and List of Courses for Summer School 2020 is currently open. Please see this memo for information regarding eligible courses, important dates, and financial provisions. Detailed information about the summer school program and how to report is included in Summer School 101. If you have questions, please contact Kathryn Roth or Melissa Ambre.
Deadline: April 1
Supplemental Financial Reporting
Deadline: July 31
FY 2021 Indirect Cost Rates
The Office of School Finance is accepting applications from local education agencies (LEAs) eligible to receive FY 2021 indirect cost rates. Entities, including school corporations and charter schools, that provided Form 9 financial information for FY 2019 are eligible to receive a restricted and an unrestricted indirect cost rate for FY 2021. New charter schools are eligible to apply but will be subject to the median rate.
If an LEA chooses to apply, the following must be emailed to icr@doe.in.gov:
- A signed Indirect Cost Rate Application
- A signed local education agency Delegation Agreement
- A copy of the most recent organization chart
- FY 2019 Terminal Leave, Capitalized Equipment, and Subaward/Subcontract schedules
When the indirect cost rates are available for release, the Office of School Finance will send an announcement that the rates are available in DOE Online.
If you have questions regarding this memorandum, please contact us at icr@doe.in.gov.
Deadline: March 31
Form 9 - Descriptive Listing Report
The Form 9 Descriptive Listing Report is continuing to experience a system issue. The other Form 9 reports are still running without errors. We are working with our developers to get the report running again as soon as possible. An announcement will be released through the Moodle as soon as the descriptive listings report is working again. Thank you for your patience.
IN K-12 State Tuition Support Annual Report 2019
The Office of School Finance has released an updated IN K-12 State Tuition Support Annual Report 2019. The report provides an overview of the state tuition support formula from FY 2014 through FY 2019 and can be found in Moodle Finance under Reports. If you have any questions regarding the report, please contact Melissa Ambre.
Form 9 Supplemental Schedules Webinar/Steps Five through Seven
Supplemental Schedules Character Limits and Formatting
Terminal Leave
- Character limit in column A of 25
- Character limit in column B of 20
- All cells in columns H and I must have an amount (use 0 if no amount)
- No commas
Subawards/Subcontracts
- Character limit in column A of 25
- No commas
Capitalized Equipment
- Character limit in column A of 25
- No commas
Make sure you save the file as "General" format EXCEPT for dates. Save date columns as "Short Date".
Unassigned Funds
* Object Codes 742 & 655 *
Please see the updated definition of object codes 742 and 655.
742 – Software eligible for capitalization (developed in-house)
Internally developed software used for educational or administrative purposes.
655 – Supplies- technology related that does not qualify for capitalization
Supplies that are typically used in conjunction with technology-related hardware as well as licensed software. Some examples are CDs, flash or jump drives, copiers, parallel cables, and monitor stands. Laptops, E-readers, including Kindles, and iPads that fall below capitalization thresholds should be reported here as well. Research material licenses should be coded under object 530.