BCIT MEDFORD NEWSLETTER
Parents & Students:
I want to thank you for your patience and understanding during the last three months of the 2019-20 school year. As we head into the start of a school year that looks like one we have never seen before, the BCIT Staff and Administration want to make sure that you have all the information that you need for a successful start of the school year.
This newsletter is packed with important "Start of School" information so please read through carefully and complete all requested information within the Genesis Parent Portal. Below you will find detailed instructions for accessing the Parent Portal.
For all our new families to BCIT, transportation information will be forwarded to you from your home school district in the very near future. BCIT does not determine pick-up times or locations, as all transportation information is provided by your home district. Please direct all questions and concerns to your home district’s transportation department. I have provided each District's Transportation Office contact information within the newsletter for your convenience.
Also, parents that drop-off their children at BCIT in the morning, the building will be open for students promptly at 7:50 am. As part of the Student Screening process, students are not get out of your vehicle until a security staff member has taken your son or daughter's temperature. This process will take place in front of the building by the flagpole and the students will then enter through the doors under the Medford sign. DO NOT ENTER THROUGH THE MAIN OFFICE.
Enjoy the last few days of the summer and please feel free to contact BCIT Medford if you have any questions as you prepare for the upcoming school year.
Thank you and be safe!
Principal, BCIT Medford
Daily Student Screening Procedures
If your child identifies specific symptoms and/or a fever (Over 100.3), they should not attend school that day. If a student is on campus and demonstrates symptoms identified on the form, they will have to be picked up from school immediately.
Entering the Building & Pre-Homeroom Procedures
Bus Drop Off & Student Drivers:
- Students will enter the building using the Student Entrance ramp & wearing a proper mask.
- Upon entry, students will have their temperature scanned by our thermal scanning system.
- Once cleared to enter the building, students will be permitted to go to one of three locations: Gym, Auditorium or Cafeteria if they are having breakfast.
- Each designated area will be supervised by staff and will have seating identified according to social distancing protocols. Once students are in the Gym or Auditorium, they will have to stay in that location until the 8:12 am bell rings.
- If a student wants to get breakfast, they should report to the cafeteria first, and then after eating they will report to either the Gym or the Auditorium.
Student Drop Off (No Bus):
- Students that do not ride the bus and are dropped of will utilize the main loop in the front of the building. The Drop Off Location is the flag pole. The building will be open for students promptly at 7:50 am.
- As part of the Student Screening process, students are not permitted to get out of the vehicle until a security staff member has taken their temperature.
- Do Not drop off your student until the security team has cleared their temperature.
- Once the student's temperature is verified, they will then enter through the doors under the BCIT Medford sign.
- DO NOT ENTER THROUGH THE MAIN OFFICE.
- Once cleared to enter the building, students will be permitted to go to one of three locations: Gym, Auditorium or Cafeteria as stated above.
Indoor & Outdoor Signage on Campus
STUDENT PICK UP DURING SCHOOL HOURS
The safety of our students is our main priority. Parents/Guardians and authorized emergency contacts may pick up a student during school hours at the Main Office. When arriving at the Main Office, a driver’s license or state/federal issued I.D. must be presented. Students will not be released to anyone who does not provide proper identification.
Parents/Guardians must send written authorization in the form of an email in order to authorize someone who is NOT listed in Genesis to pick up their student. A representative from the Main Office will also call the guardian(s) to verify the written notification. The email should be sent to email@example.com from the email address listed in Genesis and include the following information:
Student’s name and grade level
Name of the person picking up the student
Time and reason of departure
Your name and relationship to student
Your phone number (phone number must match what is listed in Genesis)
The person being designated to pick up their student must present a driver’s license or state/federal issued I.D. when arriving at the Main Office. Once the email is received, the student will be released.
Please review the contact information in Genesis for your student to ensure that the most current information has been provided and that you have have authorized the appropriate emergency contacts to transport your student(s). Should you have any questions or need additional information, please contact the Main Office at 609-654-0200 ext. 8411.
How Do I Read My Schedule?
BCIT Medford In-Person Hybrid Student Schedule
BCIT Medford 100% Remote Student Schedule
ATTENTION FULL-TIME REMOTE ONLY STUDENTS
TEXTBOOK & SUPPLY PICK UP
Remote only students may pick up textbooks and supplies on the following dates/times:
Tuesday, September 8th
- 1:30 pm to 4:00 pm
- 6:00 pm to 7:00 pm
Wednesday, September 9th
- 1:30 pm to 4:00 pm
Changes for the 2020-21 School Year vs. Spring Remote
- On the day's students are not scheduled to be in the building (& 100% remote students), students must log in & participate in each of their 4 classes.
- Students will not be excused from attending their online scheduled classes due to their work schedules. Students must log in & attend all classes to be marked present for the day.
- The 11:59 pm deadline to complete all assignments has been removed. Teachers will individually communicate the date and time that all assignments are due and how they should be submitted.
- Students will have the ability to remotely attend various support programs in the afternoons once classes are finished for the day.
MODIFIED DRESS CODE
We will begin the school year with a modified & relaxed dress code since our students will not be permitted to utilize the locker rooms for PE or for their CTE. All clothing needs to be school appropriate. School appropriate masks need to be worn at all times, aside from mask breaks.
As a guide in interpreting "appropriate," the following are examples of unacceptable dress and are not to be worn in school:
1. Hat, gloves, scarves, and jackets.
2. Underwear and clothing resembling underwear may not be worn as external clothing or exposed.
3. Bare feet, flip-flops, or any footwear considered to be a safety hazard. Footwear will be worn at all times.
4. Bare midriffs, bare shoulders, or basketball-type tank tops.
5. T-shirts, face masks, and other apparel displaying suggestive, obscene, inappropriate symbolism or which may be disruptive of normal proceedings, (ie indicating violence, sex, alcohol, substance abuse, weapons, slander, bigotry, etc.
6. Apparel such as dresses, skirts, shorts, and skorts, and garments worn over leggings or tights much reach the tip of the extended fingers when the arms are hanging normally at one's side, or four inches above the knee.
7. In no case will a student be permitted to wear clothing and/or a face mask that is disruptive to the educational process.
2020-2021 SCHOOL SUPPLY LIST
SCHOOL LUNCH INFORMATION
School meals will be very different this year as we adhere to the current regulations due to the pandemic. BCIT has worked closely with our food service provider to create a safe and efficient system for ordering and obtaining meals at school.
Breakfast will be served each morning in the cafeteria under strict social distancing regulations. A limited number of students will be permitted in the cafeteria at one time as staff members will monitor the area. Students will enter the lunch line and purchase their pre-packaged meals and have a seat at designated locations in the cafeteria.
Lunch will require pre-orders through a Google Form that will be located on the Medford Homepage and students will also have access either through their email or Google Classroom. Lunch orders need to be made the evening before students report to campus on their assigned day. If parents and students forget to make their order, students will have the ability in homeroom to complete their order online on their Chromebook or personal device. During 4th block the food service provider will begin to deliver the meals to the classrooms for the students to take home. Students will receive 5 meals: (3) Lunches & (2) Breakfast meals. Students will not be permitted to eat lunch in school or on the bus. Please reinforce with your child that they need to wait until they get home to eat their lunch.
In order to help eliminate spread of the virus, we highly recommend going cashless!!! We are asking that parents sign up for the online service, School Cafe, to pay for all meals. There are links below to set up an account.
Please follow the link below for school lunch information including free and reduced lunch applications.
Contact Food Services: firstname.lastname@example.org
Free & Reduced Lunch Questions: email@example.com
Your sending district will provide your transportation information. BCIT does not coordinate transportation for our students. Any questions or concerns pertaining to transportation must be directed to your sending district.
All questions regarding pick up times and locations should be directed to your sending district's transportation department. If you have not received transportation information at this point, it is highly recommended that you contact your sending district.
1:1 Chromebook Program at BCIT-Medford
Any 12th-grade student wishing to borrow a Chromebook, please contact Dr. Bouchard at firstname.lastname@example.org.
CODE OF CONDUCT: POINT SYSTEM
Below is a brief description of the Point System and the privileges that can be affected by exceeded the point thresholds. The entire Point System can be viewed in the Parent/Student Handbook.
INDIVIDUAL STUDENT DISCIPLINE LEVELS A student’s privilege to participate in school trips, school dances, the Junior/Senior Prom, leadership positions in athletics, CTSO’s, and activities, and student driving privileges and other certain school-sponsored activities will be repealed after any of the following:
– 16 point accumulation
– Three (3) In-school or out-of-school suspensions during the year (combined)
– Violation of drug and alcohol policy
SENIOR TRIP PRIVILEGES A student’s privilege to participate on Senior Trip will be repealed after any of the following:
– 16 point accumulation
– Three (3) In-school or out-of-school suspensions during the year
– Violation of drug and alcohol policy
- Should the student be absent in excess of six unexcused days per semester, then he/she will be placed on non-credit status.
- Students who exceed a total of nine or more days with excused or unexcused absences from school for the semester will not be eligible for noncredit remediation, and may be referred to the Superintendent for consideration for referral to the Board of Education for action.
- Partial absences caused by lateness to school or early departure from school will be counted toward non-credit. Each partial absence will be equal to at least .25 of a day. Four (4) such partial absences shall equal one (1) day absence for the purpose of non-credit.
- All excused absences require written documentation to verify the nature of the absence. Parent letters excusing a student for attendance purposes are not acceptable. Medical notes need to be from a medical professional. Please review the policy below regarding approved excused days. If your son/daughter is dealing with a prolonged medical issue, please communicate with your guidance counselor and we can work together to develop a plan.
BCIT 2020-2021 DISTRICT CALENDAR
REMINDER: NO OUTSIDE FOOD OR BEVERAGES DROP-OFF
This is extremely important this year due to the pandemic. It is encouraged that students bring their own water bottles this year. Students will not have access to our water fountains and refill stations for the start of the school. The water vending machine will be on for students during the school day.
DROPPING OFF MEDICATION FOR STUDENTS
Parents/guardians dropping off medication for their student(s) are required to bring a valid driver's license or state/federal issued I.D., the physician prescription, and the prescribed medication.
Please contact Nurse Donna Baptiste at email@example.com if you have any questions.
All students are required to have a school issued ID on them at all times when in the building. This card is to be worn and visible when on school property. Students must present their ID card to any staff member who requests to see it. IDs will be provided on the first day of school.
If an ID is lost, a new one must be purchased. Homeroom teachers will conduct an ID check every morning and a list of those students without an ID will be sent to the Main Office and our Security Team. A new ID is printed and delivered to the students that morning. An obligation will automatically be issued to the student for $5.00. Parents can view fines through the parent portal. Obligations can be paid through MYSCHOOLBUCKS.
If a student has an open obligation, the Parent Portal will have limited access until the obligation is closed. An “$” sign indicates that a student has an open fine.
Parking Registration must be completed online using the Google Form linked below. Students should sign into their student accounts to complete registration.
The following information is required in order to obtain a parking permit:
1. Drivers license
3. Insurance card
4. Make, model, and year of the vehicle
5. License plate #
Photos of documents (license, registration, insurance) must be uploaded directly to the Google Form.
If you have any questions please email firstname.lastname@example.org.
Once your application for a parking permit has been received, the Main Office will be in contact to complete the registration process. As this may take a couple of school days, please be patient and wait for the Main Office staff to contact you.
GENESIS PARENT PORTAL INFORMATION
Incoming students and parents will receive an e-mail with their account information.
E-mails will come from email@example.com. Please add this address to your safe sender list. The email will be sent to the email address provided during the admissions process.
Back-to-School forms are open in the Parent Portal along with student schedules.
Parent Portal - How to Read and Submit Forms
STUDENT ADDRESS/INFORMATION CHANGE FORM
All address changes must be submitted to the Guidance department in writing. This is the only way to ensure proper busing information is submitted to transportation.
STUDENT SCHEDULING INFORMATION:
Student schedules are available in the Genesis Parent Portal. Please contact the Guidance Department at 609.654.0200 ext. 8423 if you need access to the Genesis Parent Portal. Changes to student schedules after the start of the school year will only be considered for the following reasons:
- A data or statistical error in the schedule, i.e., two subjects in one period, no lunch, wrong grade level for English, etc.
- To meet graduation requirements or mandated program requirements.
- If student failed with scheduled teacher in the previous year and another teacher is available. Where necessary, such changes will be made at counselor discretion, and only after extensive review of the circumstances.
- Improper program/level placement, i.e., student is not in the course(s) as indicated on the course request form.
In all cases, except a clerical or data error, parental permission or parental awareness is necessary in writing before any change can be made. No course may be dropped after the first interim report is issued. Students may not transfer out of any class after four (4) weeks from the beginning of semester course and after nine (9) weeks from the beginning of a full year course.
New 9th & 10th Incoming Students: Counselor Information
All incoming freshmen and sophomores will be assigned to a counselor by their last name for the 2020-21 school year. This will be for incoming freshmen and sophomore's only, 10th -12th graders will continue with their previous counselor assigned.
Please see the breakdown below for incoming freshmen and sophomores.
A-F = Amanda Avila
G-M = Aja Jones
N-Z = Leah Ross
If you have any questions or concerns please contact the Guidance Office.
Harassment, Intimidation & Bullying Information
If you have any questions regarding Harassment, Intimidation and Bullying (HIB), please contact our HIB Specialist, Mr. Jeff Pensabene at firstname.lastname@example.org.
For further information regarding Harassment, Intimidation and Bullying (HIB), please click on the link below.
EXPLORATORY: CAREER MAJOR SELECTION PROCESS
The purpose of the Career Major Exploratory Program is to expose all incoming students to a select number of career options prior to their selection of a career major course. The student, parent, guidance counselors, Child Study Team, and career major instructor will participate in the career major selection process.
Each entering student will have four exploratory cycles in career majors during the first semester of his or her initial year at BCIT. Students will select three career majors and will be assigned to one non-traditional career major. New student exploratory programs will be scheduled in the fourth block of each day.
At the conclusion of the fourth exploratory cycle, the student will have the opportunity to select first and second career major choices, with the advice of his/her parent/guardian and career major instructor.
All students will then be ranked in each CTE area based on their academic performance. Guidance counselors will assess and match students to their career major choices dependent upon each student’s ranking, space availability in the career major program, and student/parent selections for first and second choices. It is important that students perform their best in each exploratory in an effort to get their 1st or 2nd choice of Career Major.
The District has decided that Medford Tech will NOT have Fall Sports
Student-athlete must have a valid physical and other required forms on file with the nurse’s office prior to participation in athletics. The school’s physician must approve all physicals completed by any private physician prior to final clearance.
Our school physician performs physicals at each campus. We recommend that student-athletes get a physical at school as this helps to streamline the approval process (less paperwork). If you plan on getting a physical at Medford Tech, you must call the nurse's office and make an appointment prior to getting the physical.
This packet contains all the forms that need to be completed in order to participate in any athletic program.
All student-athletes must register online every season (fall, winter, & spring) in order to be able to participate.
Any senior student-athlete wishing to compete in the NCAA Division 1 or 2 level must complete an application through the NCAA Clearinghouse. You must complete this process to receive any type of athletic scholarship money! Student athletes are reminded to send their SAT and ACT test scores to the Eligibility Center by entering the code “9999” in the box when registering for the tests.
SCHOOL TO WORK
Emergency Closing/Delayed Opening Procedures:
In the event of a campus emergency or inclement weather, students will be contacted using information stored in Genesis, our electronic student information database. Parents should be reminded to ensure that their contact information is up-to-date.
In addition, we will post a Special Alert Message on our website.