Fall 2020 Housing Information - update 5
Wednesday, July 22, 2020
All the things...
Our main goal for this fall is to develop a residential program (both physical and virtual) that focuses on practices of community protection, enforces new standards of behavior and social responsibility. We also want to be sure to recognize the need of our residents to have socially responsible experiences while on campus and will be working to assure that is possible throughout the semester.
It is essential that individual students comply with the policies and protocols that are put in place to protect the health of everyone in the campus community. Treating small groups of students who are housed together and share a bathroom as a household could enhance compliance responsibility as a social norm and mitigate risk of infection.
We have focused primarily on creating safer environments with specific protection measures that will be strictly enforced. At the core of these measures will include physical distancing practices, limited residential gatherings for activities and adjusted policies including new behavioral norms. Students will need to demonstrate agency in social responsibility, and mutual respect for the health & well-being of others within their community/suite/bedroom.
SHARING INFORMATION - We are asking that you share this newsletter with your family and friends. It is important that they understand what is being asked so that you can make an informed decision about your fall semester.
Given the evolving and uncertain nature of this crisis, we recognize that we don’t have all the answers at this time, but we are working diligently and continuously toward solutions and will supply the community with the most updated information possible.
Planning to live Off-Campus?
We would like for you to consider all factors and make the best decision for you and your family under these challenging circumstances.
If you have any questions please email firstname.lastname@example.org.
Move In Days Unlocked
We are gearing up for your arrival and want to make sure you have everything you need for a successful Move In.
Please keep in mind the following:
* Each resident is welcome to bring a small move in crew during this day.
* Face Coverings are required on campus, at all times.
* We will provide 1 sanitized Blue Move In Bin for each resident. If you think you will need more than 1, please pack a dolly or furniture mover.
* Move in times have been determined for a socially distant experience. Please arrive during your assigned time only.
* You will have access to elevators during this time, but each elevator will be limited to 1 family at a time up and down. We encourage everyone who is able to use the stairs.
* Each resident is given a 2 hour window for Move-In ease.
What to expect when you arrive to Worcester State:
1. Arrive to campus on your selected date and time - please be sure to check your email for confirmation.
2. When you arrive on campus, you will plan to park in the Wasylean or Dowden Hall lot - you can follow the signs on campus.
3. Proceed to the Wasylean Hall Patio (there will be signs directing traffic)
- Please bring the following: your license, OneCard (if you have it), completed Health Forms
4. Locate the Check-In tables
- You will complete the Emergency Contact Form
- You will confirm your preferred method of contact (i.e. mobile phone)
- You will receive your keys to move in. (Please note that OneCards will only be used for building access this year)
- We will give you a Blue Move In Bin to unload your car - you will need to leave your license to get your keys and blue bin.
5. Head back to your car and unload your belongings and begin the Move In process.
6. Once you are done moving in all of your belongings you will return your keys and the Blue Move In Bin to the Check-in tables, on the Wasylean Hall patio. We will return your license to you at this time. You will receive your key packet when you return on your check-in date.
Things to do while you are on campus:
- Take a picture for your OneCard - OneCard Office in Administration Building
- Turn in Health forms - Health Services Office
- Visit Bursar/Financial Aid with any questions
- Visit Academic Success for questions about your schedule
- Athletics if you are a fall athlete
7. Once you have completed your Move-In, we will ask that you leave campus and plan to return on your scheduled Check In Day.
* Sheehan Hall and Dowden Hall - Monday, August 31, 2020
* Chandler Village and Wasylean Hall - Tuesday, September 1, 2020
Please note on check-in days, Monday, August 31 and Tuesday, September 1, no off campus guests (family or friends) will be permitted inside the residence halls. It will be our expectation that the resident is dropped off with a minimal amount of belongings and proceed through testing and then the Check In process.
Testing and Contact Tracing
We will be testing all residential students on a weekly basis, through the Broad Institute. The Broad Institute is a highly regarded academic research institution founded in conjunction with Harvard University and MIT, which has developed a COVID-19 test based on viral RNA retrieved by a self-administered swab of the nasal cavity. See http://www.broadinstitute.org/.
We will be using an Observed Shallow Self-Swab Nasal Collection, as a means for testing, observed by medical personnel. The testing will be completed in the 7Hills Lounge located on the first floor of Wasylean Hall. Residents will sign up through their phone, with an app called CoVerified, based on a schedule that works best for them. Testing will be available Monday - Friday from 8am - 6pm. Testing is a mandatory requirement, on a weekly basis and will begin on Check In Day, August 31st or September 1st, when the resident arrives on campus.
Testing will be conducted in a 3 minute window from check in to completion. Results will be available within 24 hours and will be sent directly to students, as well as Student Health Services.
The process for the Observed Shallow Self-Swab Nasal Collection will be as follows:
Each resident will sign up for a time each week that works best for their individual schedule via the CoVerified app
Residents will report to the exterior doors of 7 Hills (off of the patio between Wasylean Hall and Sheehan Hall) and enter the testing room.
At the check-in station, residents will be shown a consent form and verbally asked to confirm they have read, understand, and agree to it.
Residents will confirm that the name, date of birth, zip code and information on the barcode label is correct when shown by the testing staff.
Residents will receive a pre-made collection kit at the Check-In station with a resealable bag containing:
• 1, individually wrapped Anterior Nasal Swab
• 1, Collection Tube - labeled with barcode and participant information
Residents should go to the drop-off station.
Residents should not open the kit until standing in front of the staff member.
Once in front of the staff member, the resident will administer the Observed Shallow Self-Swab Nasal Collection and follow instructions that the staff member gives them to complete the collection.
A free app for Google Play and iPhone that integrates with the Broad Institute's testing platform, and allows users to monitor symptoms, receive test results, and get clearance for classes and activities. See https://www.coverified.us/. You will get an email from Worcester State with the WSU download information, once its ready.
CoVerified was built for universities from the ground up by MIT and Harvard physicians, engineers and public health experts. This app provides us with an analytics dashboard as well as a symptom app for use by students, faculty and staff.
Tied to any testing will be a process known as contact tracing–a public health process used to quickly track close contacts with an infected individual in order to identify other individuals with the virus and break the path of contagion. Together with other tactics contact tracing is considered a key method to reduce the infection rate for COVID-19.
14 Day Self-Quarantine - Out of State Students
At this time, Massachusetts is requiring a 14 day self quarantine for any travelers to Massachusetts with the exemption of New England states (Maine, Vermont, Massachusetts, Connecticut, New Hampshire, Rhode Island) New York and New Jersey.
Please review the Massachusetts guidelines:
Due to this requirement from Massachusetts, all travelers arriving to Massachusetts - including Massachusetts residents returning home from summer travel - will need to plan to arrive in Massachusetts by August 18, 2020. This will allow for the necessary 14 day self-quarantine before classes begin on Wednesday, September 2nd.
If you are out of New England, New York or New Jersey, please fill out the 14 day self-quarantine form in your MyHousing portal, under Applications.
CLASSES & LIVING ON CAMPUS
Resident Student Parking
To park in a designated space for residents, you must first apply for a decal.
The deadline for Resident Student Parking Permit Applications is July 31st 2020. Applications received prior to this deadline will be decided by the number of academic credit hours completed. Anyone who applies after the July 31st deadline, will be placed on a wait list and this list will be reviewed once parking spaces have become available.
You will be notified if you have been approved after the July 31st deadline, by email sent to your Worcester State University assigned email address.